Ely City Council meeting minutes from August 7

<BR><BR>DRAFT<BR><BR>Council Chambers<BR><BR>Ely, Minnesota<BR><BR>Tuesday, August 7, 2007<BR><BR>6:30 P.M. Regular Meeting<BR><BR>Ely City Council<BR><BR>Regular meeting of the Ely City Council was called to order at 6:30 P.M. by Mayor Charles J. Novak.<BR><BR>PRESENT: Council members Debeltz, Lindroos, Nikkola, Omerza, Sheddy, Zupec, Mayor Novak (7)<BR><BR>ABSENT: None (0)<BR><BR>A quorum was declared.<BR><BR>Mayor Novak thanked members of the audience in attendance for coming to tonight's meeting and those watching on Channel 11, for viewing the meeting.<BR><BR>Moved by Zupec supported by Debeltz, that the minutes of the regular meeting of July 17th, be approved without reading. Carried unanimously. Minutes to stand as recorded.<BR><BR>Mayor Novak requested the following addition to tonight's agenda under Mayor's Agenda Items, #7 - request from Deputy Clerk for Vermilion Range Proclamation.<BR><BR>Council member Debeltz also requested the following addition to tonight's agenda under Mayor's Agenda Items, #8 - Ely Moose Lodge donation to the City Parks and Recreation Center of $500.00. Council members approved adding above items to tonight's agenda.<BR><BR>Mayor Novak offered the following proclamation:<BR><BR>WHEREAS: The Boundary Waters Blues Festival was established in 2001, being classified by the Ely Area Chamber of Commerce and the Lodging Association as the second largest event in the area, and<BR><BR>WHEREAS: The Boundary Waters Blues Festival has been called the "Favorite Festival" to attend by Blues Review magazine and legendary blues artists such as Bobby Rush, Bernard Allison and Floyd Miles and by loyal fan base, and<BR><BR>WHEREAS: The Boundary Waters Blues Festival is held on the shores of Fall Lake, Winton, on the edge of the Boundary Waters Canoe Area, whereby an estimated 1,500 - 2,000 people attend yearly; and<BR><BR>WHEREAS: The "personality" behind this great event is Michael Jankovec, who puts in countless hours of volunteering to bring the Blues to the End of the Road,<BR><BR>NOW, THEREFORE I, Charles J. Novak, Mayor of the City of Ely, do hereby proclaim the week of August 20, 2007 as Boundary Waters Blues Festival Week in the City of Ely, and encourage community members to support this event which brings in an additional boost to our local economy.<BR><BR>Moved by Debeltz supported by Zupec, that above proclamation be accepted.<BR><BR>Carried unanimously.<BR><BR>Mayor Novak offered the following proclamation:<BR><BR>WHEREAS: Ely Bloomenson Community Hospital and Nursing Home is celebrating its 50th Year Anniversary this fall, and<BR><BR>WHEREAS: A community picnic commemorating this anniversary will be held on Saturday, September 15, 2007 from Noon - 3:00 P.M. at Whiteside Park, Ely, and<BR><BR>WHEREAS: Council members are invited and encouraged to partake in the various events associated with this 50 year anniversary,<BR><BR>NOW, THEREFORE I, Charles J. Novak, Mayor of the City of Ely, do hereby proclaim September 15, 2007 as Ely Bloomenson Community Hospital and Nursing Home 50th Anniversary Day, and commend the Anniversary Planning Committee for their hard work and dedication, in putting together this memorable event, encouraging all community members to partake in the planned events.<BR><BR>Moved by Zupec supported by Nikkola, that above proclamation be accepted. Carried unanimously.<BR><BR>Mayor Novak extended a thank you to the Town of Morse for their generous donation to the City towards the 2007 Fireworks and for the Lincoln Rink Project. He also thanked Kerry Perushek, Ely Bowling Center for his generous donation through Minnesota Charitable Gambling, to the City Parks ( Semer's Pavilion picnic tables), the Veteran's Memorial, and Police Department K-9 Program. Moved by Debeltz supported by Lindroos, that letters of appreciation be sent to the Town of Morse and Kerry Perushek, Ely Bowling Center. Carried unanimously.<BR><BR>Mayor Novak reported on a sample letter that was sent to all cities belonging to the Coalition of Greater Minnesota Cities, asking Governor Pawlenty to call and area legislative leaders to agree to a one day special session focused soley on taxes. Council members approved Mayor sending letters to the Governor and area legislative leaders.<BR><BR>( Bakk and Dill ). Mayor Novak also encouraged all council members to call our area legislative leaders requesting that they agree to this one day special session if Governor Pawlenty does call for special session. Mayor also reported that he along with various governors from the state were scheduled to meet with Governor Pawlenty on Wednesday, August 1st, but due to the I35 bridge collapse, meeting was cancelled. <BR><BR>Mayor Novak reminded Council members of the Joint Ely City Council and Ely School Board ( along with Supt. Ed Anderson ) Study Session, scheduled for Wednesday, August 22, 2007, 5:00 P.M. Ely City Hall. This meeting will be posted to take place in the City Hall Board Room.<BR><BR>Mayor Novak offered the following proclamation:<BR><BR>WHEREAS: The Vermilion Range was of great significance during World War I and II, during which time 70% of items made from steel came from the ore mined on the Vermilion Range, and<BR><BR>WHEREAS: The ore in the Ely area was considered some of the highest quality of iron ore worldwide, with the Pioneer Mine in Ely being the last underground mine in operation, with the last load of ore to be shipped from the Vermilion Range leaving Ely on August 22, 1067, <BR><BR>NOW, THEREFORE BE IT RESOLVED: That I, Charles J. Novak, Mayor of the City of Ely, do hereby proclaim August 22nd a permanent "Day of Remembrance" in honor<BR><BR>of those miners that worked in the mines of the Vermilion Range.<BR><BR>Moved by Sheddy supported by Debeltz, that above proclamation be approved.<BR><BR>Carried unanimously.<BR><BR>Council member Debeltz then presented the City of Ely with a check from the Ely Moose Club in the amount of $500.00 towards the City of Ely Recreation Project. Moved by Omerza supported by Lindroos, that a letter of thanks be sent the Ely Moose Club for this generous donation to the youth of our community. Carried unanimously. Mayor Novak commented that the Moose Club has been very good to the City of Ely in past donations.<BR><BR>The following consent agenda items were brought before the council for approval:<BR><BR>1. Fire Chief Lou Gerzin: Babbitt FD Mutual Aid Contract ( Mayor and Clerk-Treasurer/Admin. authorized to execute); Authorization to attend Mn. State fire Chief's Conference, Rochester, October 18th - 20th; Miner's Dry - INFORMATION - Moved by Zupec supported by Debeltz, that above requests be approved. Moved by Zupec supported by Debeltz, that the following amendment be added to original motion: that the Mayor and Clerk-Treasurer/Admin. be authorized to execute Babbitt FD Mutual Aid Contract contingent on LMC review per recommendation of the City Attorney. Carried unanimously.<BR><BR>2. Lynn and Donna Rogers - request for "Resident Parking Only" area designation, East side of Second Avenue West between Harvey and Conan Streets ( refer to Chief of Police and City Streets and Infrastructure Committee for recommendation back to Council) - Moved by Zupec supported by Nikkola, that above recommendation be approved. Carried unanimously.<BR><BR>3. LMC Ambassador Lolita Schnitzius; LMC Training Sessions scheduled for Tuesday, August 28th, 5:00 P.M. - 8:00 P.M. - Council and Supervisory Staff - Council Chambers, Ely City Hall. INFORMATION.<BR><BR>4. Ely Chamber of Commerce - letter of appreciation to City of Ely for help and support with 27th Annual Blueberry Arts Festival - INFORMATION. Moved by Omerza supported by Debeltz, that above items #3 and #4 be accepted and ordered filed. Carried unanimously.<BR><BR>Moved by Debeltz supported by Omerza, that the City of Ely send a letter of appreciation to the Ely Chamber of Commerce for the fine job they did on this year's Blueberry Arts Festival. Carried unanimously.<BR><BR>Darrell Shaun Chosa requested placement on tonight's agenda, asking two questions of the Ely City Council being:<BR><BR>1. Why he has not received any information he has asked for from the City of Ely;<BR><BR>2. Questioned billing received from Mr. Paul Ness on custodial rankings and his feeling that the ranking points do not add up to a 100 point system - why the system only added up to 90 points.<BR><BR>Mayor Novak stated that his cell phone records will be given to Mr. Chosa by the end of the week, with his personal calls redacted.<BR><BR>Mr. Chosa then questioned City Attorney Bentz as to why he has not responded to his requests as he feels that the Ely Charter has clearly been broken, and that laws should be enforced and obeyed. Council member Zupec thanked Shaun for his comments and agreed that out of common courtesy, the City Attorney should give him some explanation. Council member Omerza commented that she has appreciation for what Shaun has done, also including Mr. Duane Whalen, as it takes a lot of courage. The Council needs to work as a team, and she feels the group has a long way to go. Council member Debeltz commented that the Council is accountable to the City of Ely and that he too agrees with Mr. Chosa in that he hopes the Council can make sure things are done correctly in the future. Shaun then questioned Council members as to what steps have the Council taken to correct communication errors, with Mayor Novak stating that the current Council is dealing with past practices, that have gotten the Council to where they are at. Council member Omerza stated that communications are very important in order to make sure that things stay public, and that is why she memos everyone on issues. Council member Debeltz also commented that he totally disagrees with the statement that past practice has been done wrong - the City has had a lot of fine Mayors and Council members in the past. Mayor Novak stated that times have changed, and the current Council is going with the best guidance that it can get. Council member Zupec commented that he feels Shaun Chosa's questions are reasonable, with Council member Lindroos noting that he was not aware that Ness did not use a 100 point system, and would like Mr. Chosa to show the City how it does not add to 100 points. Mayor Novak also stated that he has two different opinions on the 100 point system, being that the maximum of 100 includes the points for veterans preference. City Attorney advised that he would be surprised if independent consultant did not add correctly, and that this was part in statute and part in case law. He recommended that the criteria be reviewed for future job postings. Moved by Zupec supported by Debeltz, that the City Attorney be tasked to answer Shaun Chosa's questions regarding the Mayor's cell phone records, and also explain to Mr. Chosa the point system that the independent consultant had utilized in the custodial worker rankings. <BR><BR>YES: Council members Debeltz, Nikkola, Omerza, Sheddy, Zupec, Mayor Novak (6)<BR><BR>NO: Council member Lindroos (1)<BR><BR>ABSENT: None (0)<BR><BR>Motion carried.<BR><BR>Council member Omerza reported on behalf of the City Parks and Recreation Board: There is an application that needs to be signed by City Officials applying for a $50,000.00 grant to the IRR. Moved by Sheddy supported by Debeltz, that Mayor and Clerk-Treasurer/Administrator be authorized to sign IRR grant. Carried unanimously.<BR><BR>Council member Omerza also reported that Paul Ivancich will no longer be serving on the City Parks and Recreation Board, and the Board is requesting that this vacancy be posted. Moved by Omerza supported by Zupec, that a letter of thanks be sent to Paul for his service, and that the vacancy through January 31, 2008 be posted to the public. Carried unanimously.<BR><BR>Council member Omerza reported on behalf of the Telecommunications Advisory Board: a current member has not been attending meetings on a regular basis causing a hardship for any board action due to lack of quorum, and at this time the Telecommunications Advisory Board is recommending that a letter be sent individual informing him that he will be replaced on the Board, and that the vacancy through January 31, 2008 be posted to the public. Carried unanimously.<BR><BR>Mayor Novak reported that the City Budget Committee will be meeting on Thursday, 2:00 P.M. and this committee will start meeting more frequently the remainder of this year. Matter of information.<BR><BR>Council member Debeltz reported that it has been brought to his attention that personnel from Outward Bound performed volunteer work at the Ely Cemetery, and he would like to acknowledge the City's appreciation. Moved by Debeltz supported by Lindroos, that a letter of thanks be sent to Outward Bound for volunteering their services. Carried unanimously.<BR><BR>Mayor Novak reported on behalf of the Iron Range Fiber Committee - Dynamic City has been purchased by Packet ( a European Company - fiber to premise, which will be positive for the project). Matter of information.<BR><BR>Council member Zupec reported that at a recent meeting of the Ely Charter Commission, action was taken by the Commission to change the current charter wording on city purchases. This will be taken up on tonight's agenda under New Business.<BR><BR>Matter of information.<BR><BR>City Attorney Rae Bentz reported that his office along with the Deputy Clerk Patti Wellvang, have been working on a draft hiring policy, and he will have this draft available for the Employee Relations Committee Meeting on August 9th, and up for Council review at the next regular Ely City Council meeting. Matter of information.<BR><BR>RLK Kuusisto Engineer Harold Langowski requested Council approval in authorization of the Mayor and Clerk-Treasurer/Administrator to sign an application to the IRR Public Works Grants Program for a grant in the amount of $435,000, to complete the infrastructure construction for the 2nd Avenue West Infrastructure Improvements Project. Moved by Debeltz supported by Omerza, that authorization be approved. Carried unanimously.<BR><BR>Clerk-Treasurer/Administrator Butler requested council approval of city bills and payroll for July 2007, totaling: $464,865.76. Moved by Zupec supported by Debeltz, that bills and payroll be allowed and paid. Carried unanimously.<BR><BR>Clerk-Treasurer/Administrator Butler reported that Access Broadband will be in Ely on Thursday, to move public works tower to the Joint Maintenance Building, and there is a tower at the City Water Tank that will need to be moved to the new Joint Public Works Maintenance Building. Moved by Zupec supported by Omerza, that the spare unused antenna the city will not be utilizing, be placed at the JFK Building, and that the Supt. of Schools be contacted as to discretion of where to place it. Carried unanimously.<BR><BR>Clerk-Treasurer/Administrator Butler reported on the status of the Building Inspector position: one person reapplied in the most recent posting that did not meet the specifications. A proposal has been put forth by Patrick Conery Services, which is quite sizeable from what the City was compensating former Building Inspector Marc Davis. Council members recommended that the City Administrator contact Biwabik to see the status of where they are at in obtaining a building inspector, with Council member Nikkola also inquiring as to where the opening was posted - if only in the local paper perhaps the City should post in the Duluth News Tribune. Council member Omerza suggested that the City follow procedure set forth in draft hiring policy, and put on the LMC web site and other newspapers, also inquiring as to how much money would be saved by having plumbing inspector duties contained in the building inspector job description, also. Council member Nikkola stated that the City's current building permit inspection fees are low compared to State wide and that the Zoning Office should be self sustaining; the City needs to get current permit fees where they should be to accomplish this. This matter will be discussed further under New Business on tonight's agenda.<BR><BR>Clerk-Treasurer/Administrator Butler reported that two applications were received for the external posting of Electric Lineman IV, the applications have been ranked by independent consultant and returned to the City, and is suggesting that the interviews be referred to the Employee Relations Committee, who is meeting on August 9th , for recommendation back to the Council. Moved by Zupec supported by Nikkola, that the interview process be deferred to the EUC, to bring back a recommendation to the Council. Carried unanimously.<BR><BR>EUC Commissioner Larry Polyner was in attendance at tonight's meeting, requesting that the Ely City Council act on above recommendation as soon as possible, in order to alleviate the current workload in the electrical department. Moved by Sheddy supported by Nikkola, that the City of Ely post a Special Meeting of the Ely City Council to take place on Tuesday, August 14, 2007, at 5:15 P.M. Council Chambers of the Ely City Hall, for the following purpose: approval of recommendation from EUC for hiring an Electrical Lineman IV. Carried unanimously.<BR><BR>Clerk-Treasurer/Administrator Butler requested council approval to post for a short term interim accounting consultant, to be compensated at $28.00 per hour, with no benefit package, with applications received until Tuesday, August 14, 2007, 4:30 P.M. Moved by Zupec supported by Omerza, that request be approved. Carried unanimously.<BR><BR>Clerk-Treasurer/Administrator Butler reported on a draft policy he had put together from directive at the July 31st Ely City Council Study Session, along with communication put out to all staff. He went out on the web site to look at security issues, trying to regulate traffic in the building, coordination with police and fire. Matter of information at this time.<BR><BR>EUC General Manager Terry Jackson presented the following consent agenda items:<BR><BR>1. Authorize Braun Pump and Control to repair BIO-P mixer for $1,150.00;<BR><BR>2. Authorize RESCOE Electric Supply to provide material for Feeder 5 Reconductor Project - low bid of $23,140.95;<BR><BR>3. Authorize Graybar Electric Supply to provide one reel (1,800') #2 aluminum quadruplex wire - low bid of $1,653.07;<BR><BR>4. Authorize payment of KBM, Inc. Invoice No. 060757 ( Feeder 5 design ) - $1,572.00;<BR><BR>5. Authorize payment of KBM, Inc. Invoice No. 060758 ( Beacon Hill evaluation) - $787.03<BR><BR>Moved by Debeltz supported by Zupec, that above items be approved and ordered filed. Carried unanimously.<BR><BR>INFORMATION<BR><BR>1. General Manager to negotiate with RLK Inc. to provide construction related services for utilities to Pamida Store - not to exceed $5,000.00.<BR><BR>2. Approve payment of Leustek Partial Pay Estimate #3 ( Semer's Park Sewer ) - $72,897.92.<BR><BR>3. Approve Semer's Park Sewer Change Order No. 3 ( Leustek ) - compensating change order to decrease contract by $2,250.00.<BR><BR>4. RLK Inc. to apply for infrastructure grant money for West Chapman Area Improvements - $435,000.00.<BR><BR>5. Interviews to be set up for Lineman IV position with EUC Employee Relations.<BR><BR>6. General Manager to inquire with IRRRA on grant money to demo old water plant.<BR><BR>7. General Manager to complete MPCA Wastewater Infrastructure Needs Survey by 9/14<BR><BR>Discussion was held by Council members on other options available pertaining to above item #6. <BR><BR>Council member Lindroos presented a proposal to Council members to improve city efficiencies. He noted that an inconsistent policy regulating interaction between Council / City Administrator / Administration Staff is resulting in administrative inefficiencies, recommending that a review of our individual and collective responsibilities are in order. He requested council approval to meet with the City Administrator and staff to discuss his documented concepts and seek input to the process. Council member Debeltz commented that he had a problem with one Council member meeting with Administrative staff as it is the responsibility of the City Administrator to make sure things are done in an appropriate manner; that Council members should not meet with staff. Council member Zupec agreed that the whole Council should be involved in any type of meetings with the City Administrator and staff. Council member Omerza questioned what types of issues there are as there is a chain of command - there are union employees involved, there are job descriptions out there - the Council needs to make sure that job reviews are being conducted, and the Council is only responsible for one person, the City Administrator position. Council member Lindroos withdrew his request. Mayor Novak suggested that this matter be discussed further at the August City Council Study Session.<BR><BR>Request was received from Paul McDonald, Athletic Director of Vermilion Community College, asking for cooperation in assisting the athletic program through contributions for their athletic poster and program. Council member Debeltz suggested that the City does not contribute to such requests, but if Council members wish to donate on their own, to please bring forth contribution to the Clerk's Office to forward. Moved by Debeltz supported by Zupec, that recommendation be approved. Carried unanimously.<BR><BR>Claims for payment were received from the following:<BR><BR>A. Mesabi Bituminous Inc. - cold mix / public works - $800.54;<BR><BR>B. Walker, Giroux and Hahne Ltd. - professional services - 2006 audit - $21,750.00;<BR><BR>C. Voltz Technologies - web design - Invoice #10640 - $720.00;<BR><BR>D. Architectural Resources Inc. - professional services through July 31, 2007<BR><BR>( Ely Community Center Tuckpoint ) - $1,034.52;<BR><BR>E. RLK Kuusisto Inc.<BR><BR>1. Professional engineering services, Miner's Dry Sprinkler Installation - Invoice #3 - $285.00;<BR><BR>2. 2007 Capital Improvements Plan Update - May and June 2007 - Invoice #2 - $520.00;<BR><BR>3. Northwoods Townhomes - Invoice #5 - $237.50;<BR><BR>4. West Chapman / 1st Avenue - Invoice #11 - $1,887.93 <BR><BR>F. Community Economic Development Joint Powers - 3rd quarter 2007 allocation - $12,862.65;<BR><BR>G. Northland Securities - 2006 OSA TIF Reporting ( Nick Skarich ) - $1,500.00<BR><BR>H. Rusco Plumbing and Heating Inc. - Ely Recreation Project - $2,500.00;<BR><BR>I. US Bank - Ely General Obligation Refunding Bond 2003 ( Northland Securities, George Eilertson) - $4,137.50;<BR><BR>J. Absolute Fire Protection Inc. - Ely Dry House - Invoice #786 - $16,000.00 ( as per RLK Kuusisto recommendation);<BR><BR>K. C and C winter Inc. - Ely Dry House - Invoice #708 - $8,500.00 ( as per RLK recommendation);<BR><BR>L. Paul Ness, Independent Consultant - T & E Evaluations on 34 employment applications, custodial position - $900.00;<BR><BR>M. WSB and Associates Inc. - professional services through June 30, 2007 - Construction Services for Runway Safety Area Expansion, Ely Airport - $18,793.70 ( contingent upon Airport Commission approval);<BR><BR>N. Green Again law and Landscaping Inc. - spraying service, Whiteside Park - $1,350.00<BR><BR>Moved by Zupec supported by Lindroos, that above claims be approved and ordered filed. Carried unanimously.<BR><BR>Council member Sheddy questioned above Item C, stating that he cannot access his city email address. He also questioned whether or not Miner's Dry is ready for rental. Clerk-Treasurer/Administrator Butler reported that he had sent a memorandum out to Fire Chief Gerzin on July 31st, as the alarm at the building was not hitched up and running. Mayor Novak stated that a lot of people have failed expectations of the building not being open for use, to date.<BR><BR>Moved by Zupec supported by Omerza, that the Council dispense with readings in their entirety of all ordinances and resolutions on tonight's agenda. Carried unanimously.<BR><BR>Proposed Ambulance Agreement was brought up on tonight's agenda. City Attorney Bentz requested that action on this agreement be referred to the next regular city council meeting, as the League of Minnesota Cities Insurance Trust needs a copy of the by-laws and articles of incorporation to review. Moved by Sheddy supported by Omerza, that request be approved. Carried unanimously.<BR><BR>Clerk-Treasurer/Administrator Butler reported that all interviews have been held and completed on the custodial position on July 19th and 20th; that he had done references checks on individuals with the Interviewing Committee meeting on July 27th, narrowing down to three candidates, and the Interviewing Committee is now recommending that Ralph Stevens be hired as Custodial Worker, Group I of Local #1490 wage and salary schedule, for a 90 day probationary period.<BR><BR>Council member Zupec questioned as to who the independent consultant ranked as #1 with Clerk-Treasurer Butler stating that he cannot state that information. Council member Debeltz stated that the Council has always seen the list with rankings before, and questioned why they could not see this list now. Council member Nikkola stated that the Council has discussed this before; the Council's interviewing committee is given a group of candidates, once interviews are scheduled, the numbers are then gone. Council member Lindroos stated that the Council was not supposed to know the rankings.<BR><BR>Mayor Novak commented that the City needs to get all the possible guidance from the League of Minnesota Cities that it can, in looking at data privacy practices. There is information that the Council cannot see under current data privacy laws. Council member Zupec stated that he still had an issue with Council members not knowing the names of the people who are being interviewed for a city position. Attorney Bentz reiterated that the reason for the scoring was to see who would get the interviews; the 100 point system ensures you can apply Veterans preference - independent consultant's rankings dictates the interviews to be held. Once the interview process is started, the rankings no longer matter. The Interviewing Committee is appointed to do the actual interviews. He also stated that independent consultant utilized by the City has been performing this type of work for the City of Ely for decades. Council member Omerza inquired as to document from the City Adminstrator stating that majority of interviewing committee voted for candidate ( 3 - 1), and inquired as to who voted against on the interviewing committee. Moved by Sheddy supported by Lindroos, that the Council take the recommendation of the interviewing committee to hire Ralph Stevens as Custodial Worker for the City of Ely, Group I of Local #1490 wage and salary schedule, for a 90 day probationay period.<BR><BR>YES: Council members Lindroos, Nikkola, Sheddy, Mayor Novak (4)<BR><BR>NO: Council member Debeltz, Zupec (2)<BR><BR>ABSTAIN: Council member Omerza (1)<BR><BR>ABSENT: None (0)<BR><BR>Motion carried.<BR><BR>Council member Omerza clarified her vote to abstain as due to lack of information on this hiring.<BR><BR>Mayor Novak requested a recess of tonight's meeting to 8:15 P.M, to allow the camera operator the opportunity to change the recording tape. Meeting recessed at 8:00 P.M.<BR><BR>Regular Meeting of the Ely City Council reopened at 8:15 P.M.<BR><BR>PRESENT: Council members Debeltz, Nikkola, Lindroos, Omerza, Sheddy, Zupec, Mayor Novak (7)<BR><BR>ABSENT: None (0)<BR><BR>Mayor Novak stated that audience had questioned why the Council did not receive input from people in the gallery. He further stated that all Regular Ely City Council Meetings are business meetings, and that Study Sessions are for discussions and audience participation. Council member Zupec stated that he feels a couple minutes at regular meetings would not hurt the public process. <BR><BR>State of Minnesota DNR presented a Grant In Aid Agreement - Hidden Valley Cross Country Ski Trail, in the amount of $2,000.00. Moved by Nikkola supported by Omerza, that the Mayor and Clerk-Treasurer/Administrator be authorized to execute agreement.<BR><BR>Carried unanimously.<BR><BR>Council member Lindroos reported on behalf of the Ely Airport Commission, of recommendation from the commission that the City of Ely call for RFP's for an engineering consultant requesting a five year contract. Moved by Debeltz supported by Lindroos, that recommendation be approved. Carried unanimously.<BR><BR>Council member Sheddy had brought forth a recommendation for Council consideration to set up a committee to negotiate for Building Inspector / Official, consisting of Zoning Administrator Kitty Kennedy, City Council and Planning Commission members Heidi Omerza and Gordon Sheddy, EUC General Manager Terry Jackson, and City Administrator Butler. He is requesting that his name be removed from this committee, to be replaced by another Council member. Moved by Nikkola supported by Lindroos, that Council member Zupec be appointed in Council member Sheddy's place to this committee, with City Administrator Butler to coordinate meetings working around Council member Omerza's time schedule as she will on vacation the week of August 15th. Council member Omerza expressed her concern that the Zoning Administrator will be gone in two weeks for a six week period of time, and the City needs to arrange for someone to work in this office. <BR><BR>Council member Sheddy reported that the City Land Committee had met on July 16th but due to lack of a quorum, formal action could not be taken. From a prior Ely City Council meeting the Council had referred a request from John Sjoberg to purchase with property, ( currently wooded area just above the recycling center, adjacent to the city garage) , with purpose of purchase being to build a garage/shop for Mr. Sjoberg's business, Sjoberg Masonry. Mr. Sjoberg was present to address the committee. Those members of the committee present were in agreement to recommend the City sell the requested property to John Sjoberg, with the land to be surveyed and appraised. Moved by Sheddy that the cost of surveying and the appraisal of this property be split between the City of Ely and John Sjoberg. Council member Nikkola noted that the City's policy in the past has been that the purchaser pay for survey, with the City of Ely paying for the appraisal of the property. Moved by Sheddy supported by Nikkola, that request from John Sjoberg be approved with the stipulation that the purchaser of property will pay for the survey and the City will pay for the appraisal. Carried unanimously.<BR><BR>Communications were received from the Ely Planning and Zoning Commission ( Kitty Kennedy, Zoning Administrator ) , on the following:<BR><BR>1. Recommendation to the council that the existing right-of-ways, in the proposed Blueberry Ridge Plat, as depicted in the map provided, be vacated allowing for the new proposed right-of-way configuration. Moved by Zupec supported by Omerza, that request be approved and referred to the City Attorney to draft up necessary paperwork and to properly record with St. Louis County. Carried unanimously.<BR><BR>2. The Planning Commission believes that the current ordinance addressing fences/hedges was researched sufficiently at the time of adoption, with consideration given to all citizens concerns, acknowledging that not all the citizen concerns were adopted into the ordinance, and recommending that the current ordinance remain as is.<BR><BR>Matter of information.<BR><BR>3. The Planning Commission also discussed fees as requested by the Council. Since the City of Ely has some of the highest fees in the area for building permits, the Commission believes it would be detrimental to continued development in the City to raise the current fee structure on building permits. Fees in the Planning and Zoning Department ( for various permits and applications) have been raised in 1998, 2003 and in 2006. Therefore the Commission recommends that fees remain as is. Matter of information.<BR><BR>4. The Commission also noted that if the Council wishes for safety inspections to take place on rental units within the City ( there are over 500 of them), it will require a significant amount of time to do the initial inspections and gain compliance, time that has thus far not been included in any employee's position. Enforcement, compliance and fines could be run through the Civil Enforcement Ordinance. The Commission is recommending that this matter be revisited when a Building Official is retained by the City, as a Building Official is key to gaining compliance through the building code. After discussion and consideration with the Building Official, a recommendation will be made to the Council. Matter of information.<BR><BR>Mayor Novak recommend that the Council be provided a comparison chart from the Planning and Zoning Commission (Zoning Administrator) as to what other communities charge for building permit fees and application fees, in order to make a determination as to whether the City of Ely's current fees are comparable to others. Council member Debeltz also agreed with Mayor Novak's recommendation for a comparison chart, so the City will have information needed as to how to proceed. <BR><BR>Council members concurred with above recommendation for information.<BR><BR>The City of Ely had called for bids on the city's propane requirements for term August 1, 2007 - July 31, 2008, with bids received as follows: Ferrellgas - fixed rate at $1.529 per gallon with no rental on tanks, vaporizers and equipment; index-plus price - price can be set daily by adding a differential of $.15 per gallon, to laid in cost; Como Oil - fixed rate of $1.549 per gallon with tank change outs at no charge except for system upgrades; initial inspection if vaporizers is done at no charge. Moved by Lindroos supported by Omerza, that the City approve low bid from Ferrellas at the fixed rate of $1.529 per gallon per contract bid. Carried unanimously. Council members discussed purchasing propane in bulk for a lower price by checking with the HRA, St. Louis County and possible schools and USFS to possibly put bid out together as a plan for 2008. This matter will be placed on the January 2008 study session for discussion.<BR><BR>The City of Ely had called for interested individuals to serve on the Ely Police Commission, with term running through January 31, 2009. One application was received, that from Joan Richards. Moved by Debeltz supported by Omerza, that the Council appoint Joan Richards to the Ely Police Commission, with term running through January 31, 2009. Carried unanimously.<BR><BR>The Ely Charter Commission had met on July 18th and is forwarding to the City of Ely proposed recommended changes to Section 6.05, Purchases and Contracts, as requested by the Ely City Council. Council members noted that the Clerk-Treasurer should sign all purchase orders, with Clerk and Department Head signature on purchase orders up to $1,000.00, Clerk, Department Head and three Council members signatures up to $3,000.00, requesting that items #1 and #2 on proposed changes be combined. Moved by Debeltz supported by Omerza, that the City Attorney draft up proposed ordinance for Council review at the next regular meeting in August or the first meeting in September. Carried unanimously. <BR><BR>The Deputy Clerk requested council approval of renewal of City Liquor Licenses for the period September 1, 2007 - August 31, 2008, subject to payment of proper fees and paperwork required:<BR><BR>On Sale Liquor Licenses - Zaverl's Bar Inc., Triple J and T Enterprises, dba: Vertin's Caf&#233; and Pub, Kwazy Wabbitt Inc., Grand Ely Lodge LLC, Boathouse Brewery LLC, Dee's Bar, The Next Generation, Ely Bowling Center and Lounge Inc., Ely Steak House Inc. ( RESTRICTED LICENSE), Porthan Enterprises Inc. dba: Portage Bar<BR><BR>Sunday On Sale Liquor Licenses - Jugoslav National Home Inc., Loyal Order of the Moose Lodge #1580, Ely Steak House Inc. ( RESTRICTED), Ely Bowling Center and Lounge Inc., Boathouse Brewery LLC, Grand Ely Lodge LLC, Triple J and T Enterprises, dba: Vertin's Caf&#233; and Pub<BR><BR>Wine Licenses - Moose Ridge Inc. dba: Sir G's Italian Restaurant, Minglewood Caf&#233; Inc. dba: Journey's End Caf&#233;, WiseGuy's Pizza Inc., Alces Inc. dba: The Chocolate Moose<BR><BR>Off Sale 3.2 Beer - Zupancich Brothers Inc., Ely Northland Market, Pamida<BR><BR>On Sale 3.2 Beer - Alces Inc. dba: The Chocolate Moose ( Strong Beer ), WiseGuy's Pizza Inc. (Strong Beer), Minglewood Inc. dba: Journey's End Caf&#233; ( Strong Beer), Sky Ventures dba: Pizza Hut, Moose Ridge Inc. dba: Sir G's Italian Restaurant ( Strong Beer)<BR><BR>Off Sale Liquor - Mike's Drive In Liquor Inc., Kat's Drive In Liquor Inc, Anne M. Moravitz, Jackie's Drive In Liquor, Sarah Burger, Wildlife Liquor<BR><BR>Club Licenses - Jugoslav National Home Inc., VFW Post #2717, Loyal Order of the Moose Lodge #1580<BR><BR>Moved by Omerza supported by Lindroos, that above licenses be approved subject to proper license fee and required paperwork. Carried unanimously.<BR><BR>Moved by Omerza supported by Lindroos, that the meeting adjourn. Carried unanimously. Adjournment at 8:45 P.M.<BR><BR>Patricia M. Wellvang<BR><BR>Deputy Clerk<BR><BR>City of Ely<BR><BR> Ely Echo 8/18/2007<BR><BR>DRAFT MEETING MINUTES<BR><BR>Council Chambers<BR><BR>Ely, Minnesota<BR><BR>Tuesday, August 14, 2007<BR><BR>5:15 P.M. Special Meeting<BR><BR>Ely City Council<BR><BR>Special meeting of the Ely City Council was called to order at 5:15 P.M. by Mayor Charles J. Novak.<BR><BR>PRESENT: Council members Debeltz, Lindroos, Omerza, Sheddy, Mayor Novak (5)<BR><BR>ABSENT: Council members Nikkola, Zupec (2)<BR><BR>Mayor Novak stated that the special meeting was scheduled to address a recommendation from the Ely Utilities Commission, as to the hiring of an Electric Lineman IV. The EUC is conducting interviews at this time, and requesting that the Council recess this special meeting until after the EEDA meeting scheduled for tonight. Council members concurred with recommendation that this special meeting recess , until after the 5:30 P.M. EEDA meeting of this evening.<BR><BR>Special meeting recessed at 5:25 P.M.<BR><BR>Patricia M. Wellvang<BR><BR>Deputy Clerk<BR><BR>City of Ely<BR><BR>Recessed special meeting of the Ely City Council was called to order at 6:45 P.M.<BR><BR>by Mayor Charles J. Novak.<BR><BR>PRESENT: Council members Debeltz, Lindroos, Nikkola, Omerza, Sheddy, Zupec, Mayor Novak (7)<BR><BR>ABSENT: None (0)<BR><BR>EUC General Manager Terry Jackson was present and informed the council that two interviews were conducted for the Electric Lineman IV. position, and at this time the EUC interviewing committee is recommending that Jeff Dunbar be hired as an Electric Lineman IV., Group XIX of Local #1490 AFSCME wage and salary schedule, with a ninety day probationary period. Moved by Sheddy supported by Nikkola, that recommendation be approved. Carried unanimously.<BR><BR>The Clerk's Office will contact Mr. Dunbar as to Council action hiring him for the position, with a letter of appreciation sent to the applicant that did not receive the recommendation for hire, for applying for this position.<BR><BR>Moved by Omerza supported by Nikkola, that tonight's meeting adjourn. Carried unanimously. Adjournment at 6:47 P.M.<BR><BR>Patricia M. Wellvang<BR><BR>Deputy Clerk<BR><BR>City of Ely <BR><BR> Ely Echo 8/18/2007<BR><BR>