City Council Minutes from June 17 and 21

DRAFT MEETING MINUTES<BR><BR>Council Chambers<BR><BR>Ely, Minnesota<BR><BR>Tuesday, June 17, 2008<BR><BR>6:30 P.M. Regular Meeting<BR><BR>Ely City Council<BR><BR>Regular meeting of the Ely City Council was called to order at 6:30 P.M. by Mayor Charles J. Novak.<BR><BR>PRESENT: Council members Debeltz, Lindroos, Nikkola, Omerza, Sheddy, Zupec, Mayor Novak (7)<BR><BR>ABSENT: None (0)<BR><BR>Moved by Zupec supported by Debeltz, that the minutes of the regular meeting of June 3rd be approved without reading. Carried unanimously. Minutes to stand as recorded.<BR><BR>The following additions were added to tonight's agenda: <BR><BR>Mayor Novak requested the following addition to tonight's agenda: ARDC Housing Action Readiness Workshop, Grand Rapids, June 24th, requesting that this item be placed under I. E. Consent Agenda Items, #9, authorizing the Mayor/Council and City Operations Director to attend. <BR><BR>City Operations Director of Public Works and Utilities, Harold Langowski, requested the following additions under VIII. New Business, E. - two resolutions to be submitted to the IRR as follows: 2nd Avenue West Improvements, Iron Range Resources Public Works Infrastructure Grant Program; Spaulding Phase III.<BR><BR>Council member Zupec brought up the memorandum received from Deputy Clerk that Mike Hillman wishes to address Council regarding grant application to USX, to be placed under II. Requests To Appear Before Council, Item C. <BR><BR>Moved by Debeltz supported by Zupec, that above additions be approved. Carried unanimously.<BR><BR>Council member Lindroos reported that he will be addressing an action item from the last Airport Commission Meeting, under Committee Reports, Airport. Matter of information.<BR><BR>Mayor Novak then introduced Police Officer William Hawley and new partner, Zoran. Bill informed Council that Zoran is from the Czech Republic, and has been trained by a canine officer in Coon Rapids. He thanked the Council along with Police Chief Manning for their support in obtaining the animal.<BR><BR>Mayor Novak informed the Council that the test went very well for the part time seasonal Minnesota Department of Revenue jobs in Ely, and that the jobs will now become a permanent feature in Ely. Mayor Novak noted that he has been working on this project with Senator Bakk and Representative Dill, but that kudos should be given to the Department of Revenue employees for their good work ethic.<BR><BR>The following consent agenda items were brought before the Council for approval:<BR><BR>Special Ely City Council Meeting, Saturday, June 21st, beginning at 8:00 A.M. Ely City Hall Board Room, to conduct interviews for the Clerk-Treasurer position - INFORMATION;<BR><BR>Lease Agreement between the City of Ely and JJ Day Inc. for space at the former old city garage - $425.00/month ( Mayor and Deputy Clerk authorized to execute lease on behalf of the City of Ely);<BR><BR>Ely Police Commission / Police Chief Manning - St. Louis County Cooperative Testing Agreement ( Mayor and Deputy Clerk authorized to execute on behalf of the City of Ely);<BR><BR>Ely Chamber of Commerce - letter of thanks to City for monetary contribution towards purchase of new holiday decorations - INFORMATION;<BR><BR>City Attorney's Office - per Council directive letter to Town of Morse and Fall Lake Township regarding 2009 Fire Protection Agreements ( requested that agreements be returned to the City of Ely prior to July 31, 2008) - INFORMATION;<BR><BR>Dorene J. Steklasa - letter of resignation from Ely Cemetery Committee - ( to accept with letter of appreciation sent for service; City to post vacancy);<BR><BR>Coalition of Greater Minnesota Cities 2008 Summer Conference - July 30th - August 1st, Mankato ( Mayor and/or Council members authorized to attend);<BR><BR>Quit Claim Deed - City of Ely / Russell T. Trembath and Marjorie D. Trembath <BR><BR>( Mayor and Deputy Clerk authorized to execute deed on behalf of the City of Ely - * prior Council action approved attorney to draft up deed.<BR><BR>ARDC - Housing Readiness Action Workshop - Grand Rapids, MN. Tuesday, June 24th ( Mayor and/or Council members and City Operations Director authorized to attend).<BR><BR>Council member Sheddy requested that above item #6 be removed for consideration at this time. Moved by Zupec supported by Debeltz, that above items #1 - #5 and #7 - #9, be approved and ordered field. Carried unanimously.<BR><BR>Council member Sheddy requested Council approval to postpone accepting the letter of resignation from Dorene Steklasa from the Ely Cemetery Committee, as he would like to talk to this individual as to what types of problems may be incurring within the Cemetery Committee, that she is choosing to resign at this time. She has been a long standing member of this committee and has been doing a wonderful job serving. Moved by Zupec supported by Sheddy, that Consent Agenda Item #6, be tabled at this time. Carried unanimously. <BR><BR>Tricia Schreffler representing the Ely Blue Line Club, requested placement on tonight's agenda seeking Council approval for the Ely Blue Line Club to hold the Rock and Rib Fest at Semer's Park on Saturday, August 16th. The Club is requesting a special events liquor license to sell beer during the hours of 4:00 P.M. to 10:00 P.M., and proper paperwork along with insurance requirements, will be filed with the Clerk's Office for this event. The Club will also be contacting the Ely Police Department with a list of adults that will be monitoring the beer tent during this event. The beer garden will be set up similar to the Ely Jaycee's beer garden at the Blueberry Arts Festival, which will be fenced in. Moved by Debeltz supported by Zupec, that request be approved pending proper paperwork and insurance certificate, to coordinate with Police Chief Manning and City Operations Director Harold Langowski. Carried unanimously.<BR><BR>Bob Benito requested placement on tonight's agenda regarding his sidewalk along side his business, Music Outfitters, 134 N. First Avenue East, Ely. He informed Council members that the sidewalk repair was never done properly, and that he is experiencing many problems due to improper installation. City Operations Director Langowski recommended that Mr. Benito push matter further with Louis Leustek and Sons' insurance carrier, as they were the contractor who worked on his sidewalk replacement. He inspected the premises and the water appears to be coming from around the business foundation, recommending that additional sealing be done in that area. The City has been doing what they can, but the issue is that the roofs from Mr. Benito's building and the adjoining building ( The Word Church) are draining on the sidewalk. With water migration, it is hard to know where the water is coming from. Bob Benito stated that the engineers at the time of project did not check situation out; that the apron into the alley is higher than the alley itself, and the problem has increased since the sidewalk work was done. He feels that if the sidewalk was properly sealed, there would be no water problem. Moved by Debeltz supported by Zupec, that City Operations Director Harold Langowski, Council member Mark Zupec and Mr. Benito meet to discuss this issue in hopes of resolving the problem. Carried unanimously.<BR><BR>Shaun Chosa, 38 West Chapman Street, Ely stated that he is a witness to Mr. Benito's sidewalk problems, and that the new sidewalk in front of his residence is also rotting away. He feels there is a lack of supervision given the contractors who are installing the cement work, and that they should be accountable since the City is paying for the project.<BR><BR>City Operators Director reported that the city public works worked on Mr. Chosa's sidewalk project late in the year, and did the best that they could at that time. Mayor Novak commented that he has spoken to Mr. Benito, Mr. Langowski and Terry Jackson prior, about the City always rushing to complete projects before the first freeze of the year. Matter of information.<BR><BR>Council member Omerza reported on behalf of the City Parks and Recreation Board; the public works department has been working on the fire circle, which has been reconstructed. City Operations Director Harold Langowski reported that the City is doing what they can with what they have, in working on various park projects and issues. <BR><BR>Deputy Clerk reported that the Semer's Park Pavilion is experiencing much use, with everyone complimenting what a nice park and facility the City has with Semer's Park.<BR><BR>Matter of information.<BR><BR>The City of Ely had contracted with Mike Hillman to work on writing a grant application to USX ( United States Steel), on the Pioneer Mine area. Mike informed the Council that he had visited the area recently, noticing that the engine house is showing signs of deterioration. He is requesting the use of office space in Ely City Hall, to utilize in preparing his preliminary plan to the Council and EEDA, which should be completed in a few weeks. His goal is to have the final draft of the grant application completed by Labor Day. He noted that there are also other grants available and will be inquiring of those - that with various government grants citing the abandoned railroad grade, he will structure grant application using a template to apply for other grants. The Miner's Lake is a huge reservoir of water waiting to be tapped ( geo-thermal), that an initial study had been completed by Miller Dunwiddie, and he will be updating that presentation seeing that grant application is first rate and hopefully, successful. He recommended that the Council look at declaring the Pioneer Mine Site a National History Site, as 41 countries contributed their people to the early mining days. This proposed history site would be a liaison between countries. Moved by Debeltz supported by Zupec, that the Buildings Facility Group be tasked with finding a suitable office for Mike Hillman while working on city grant applications. City Operations Director Harold Langowski also reported that he had spoken to the Minnesota Historical Society as to the area being on the State Registrar, and will be updating the City's vision on older files. Matter of information.<BR><BR>Council member Lindroos reported on behalf of the Ely Airport Commission Meeting of June 10th: a proposal had been received from Leustek and Sons for 27.5 additional acres of clearing trees for a lump sum of $27,500.00, which WSB and Associates is recommending for additional clearing, as relocation of the runway to the southeast had moved the glide slope for landing and that some trees were now penetrating the safety zone. It was noted that additional clearing would cost an added $6,875.00 over the bid price, that this was justified by the cost of re-mobilizing and additional cost for fuel. There would also be some added cost for the flagging included in the proposal, and the City would not receive the timber. Moved by Lindroos supported by Debeltz, that per recommendation of the Ely Airport Commission, above proposal be approved. Carried unanimously.<BR><BR>Council member Nikkola reported on the City Budget Committee Meeting of June 5th:<BR><BR>Committee is making the following budget increases for unexpected revenue as requested by Librarian Rachel Heinrich:<BR><BR>Arrowhead Library System Crossover Grant - $3,191.00;<BR><BR>Revenue Account #211-45501-36200 - Miscelleneous Revenue;<BR><BR>Expenditure Account #211-45501-202 - General Supplies<BR><BR>Anonymous Donation - $5,000.00;<BR><BR>Revenue Account #211-45501-36233 - Donations - Library Improvement;<BR><BR>Expenditure Account #211-45501-206 - Books - $3,000.00;<BR><BR>Expenditure Account #211-45501-204 A/V - $2,000.00<BR><BR>Moved by Nikkola supported by Omerza, that above recommendations be approved. Carried unanimously.<BR><BR>Council member Nikkola reported that the Ely Rehab/Storefront Renovation Committee had met on May 21, 2008, recommending the following action for Council consideration:<BR><BR>Updated Income Guidelines used by St. Louis County participants in St. Louis County<BR><BR>Development Block Grant Program, low and moderate income guidelines, dated February 14, 2008, for Ely Rehab. Loans. Moved by Nikkola supported by Omerza, that updated guidelines be approved. Carried unanimously.<BR><BR>Council member Nikkola reported that the Employee Relations Committee had met on June 5th, recommending that the monthly mileage allocation to Chief Custodian Bob Anderson for utilization of his personal vehicle, be increased from $50.00 to $70.00 per month. Carried unanimously. The City Attorney was directed to check with the City's Insurance Company regarding personal vehicles utilized by city employees for work related matters. Mayor Novak also suggested that the City Attorney check with the AFSCME Union as to any additional monies compensated employees. <BR><BR>Council member Sheddy reported on behalf of the Ely Planning and Zoning Commission Board of Adjustments Special Hearing, of which Board approved the variance request of Don Bierbaum, to construct an accessory structure before a primary structure is constructed, for property located described as lot 1 of block 1 of the East Spaulding Plat, <BR><BR>with construction plans as follows: the construction of the primary structure ( dwelling) must begin by July 1st, 2009; if the construction of the primary structure ( dwelling) is not begun by August 1st, 2009, at $2500.00 penalty shall be charged against Bierbaum; if the construction of the primary structure ( dwelling) is not begun by October 1st, 2009 an additional $2500.00 penalty shall be charged against Bierbaum. Matter of information.<BR><BR>Mayor Novak reported that the EADA Meeting scheduled for today has been cancelled and rescheduled for July 7th, due to members attendance factor. Matter of information.<BR><BR>Council member Omerza reported that the Semer's Park Beach is open to the public with beach attendants on duty seven days per week, from 11:00 A.M. - 5:00 P.M. ( weather permitting), and that young children must be accompanied to the beach by adults.<BR><BR>Matter of information.<BR><BR>City Operations Director Harold Langowski reported on the Community Projects / S and I Meeting of June 9th; discussion was held regarding proposals received for City Architectural Services, with committee recommending that the interviewing committee consist of two Council members, a representative from the Clerk-Treasurer's Office, the City Operations Director, and a member of the Ely Utilities Commission. Moved by Omerza that the City Employee Relations Committee partake in the interviewing of architectural firms. Council member Omerza withdrew her motion. Moved by Debeltz supported by Sheddy, that two Council members (Council member Nikkola, Mayor Novak), a member of the Ely Utilities Commission, City Operations Director Harold Langowski, and a representative of the Clerk's Office be appointed to schedule interviews for proposals received from Architects, for architectural services, as follows: SHE, DSGW, ARI, LSB and SJA. Carried unanimously.<BR><BR>Deputy Clerk Patti Wellvang requested Council approval in scheduling a Special Ely City Council Study Session meeting for Tuesday, August 5, 2008, at 5:30 P.M. at which time Tim Flaherty will be making a presentation on behalf of the Coalition of Greater Minnesota Cities. Moved by Debeltz supported by Omerza, that the scheduling of above referenced meeting be approved. Carried unanimously.<BR><BR>Deputy Clerk reported on the posting of affidavits of candidacy for the 2008 City of Ely Municipal Election, with filings opening at 8:00 A.M. on Tuesday, July 1, 2008 through 5:00 P.M. on Tuesday, July 15, 2008, for the following local offices:<BR><BR>ONE - two year Mayoral Seat;<BR><BR>THREE - four year City Council Seats<BR><BR>Matter of information.<BR><BR>Deputy Clerk requested Council approval of the following candidates to serve as City of Ely Election Judges for the September 9th Primary and November 4th General Elections, at the rate of $9.00 per hour with Chairpersons receiving an additional $15.00 per shift, for duties: Zeke Smith, Pam Fossum, Alcyd Soderfelt, Angie Golobich, Dorothy Popesh, Doris Hautala, Betty Rhein, Tom Kissane, Michele Richards, George Burger, Marie Fink, Heidi Favet, Erin Heep, Jane Johnson, Cindy Nickolson, Mary Jo Kobe, Darlene Siebert, Gillian Monahan, Pat Koski, Carl Blair, Bob Hedloff, Eloise Wiermaa, Barb Deyak, Gert Mosnik, Bob Kovall, Vicki Wagner, Tricia Schreffler, Carol Norby, Sally Davidson, Dick Zahn, JoAnn Zahn, Char Colarich, Tom Mazva, Kathleen Hanson, Stefanie Scharber, Marie Williams, Pat Lammi. <BR><BR>Moved by Debeltz supported by Nikkola, that above judges be approved. <BR><BR>YES: Council members Debeltz, Lindroos, Nikkola, Sheddy, Zupec, Mayor Novak (6)<BR><BR>NO: None (0)<BR><BR>ABSENT: None (0)<BR><BR>ABSTAIN: Council member Omerza (1)<BR><BR>* related to a election judge candidate<BR><BR>Motion carried.<BR><BR>Deputy Clerk informed Council members that she has met with Staff Representative of the AFSCME Local #1490 Union, regarding the position of Office Assistant to the Ely Police and Clerk-Treasurer Departments, that the Union is fine with the job description, rate of pay, to be included in the Essential Unit of the AFSCME contract, and that she had recommended the following action to the ER Committee at their June 5th monthly meeting, who had approved recommendations to now bring forward to the Council for consideration:<BR><BR>City of Ely to adopt job description and salary scale for the Office Assistant to the Police and Clerk-Treasurer Departments;<BR><BR>City of Ely to petition the State Bureau of Mediation along with Local #1490 AFSCME Union, with this position to be included in the Essential Unit of the AFSCME contract;<BR><BR>Approval for Deputy Clerk to post position internally; if no internal applicants then externally;<BR><BR>All employment applications to be forwarded to Paul Ness for evaluation and ranking.<BR><BR>Moved by Debeltz supported by Zupec, that above recommended items be approved.<BR><BR>Carried unanimously.<BR><BR>City Operations Director presented the following EUC Consent Agenda Items:<BR><BR>Recommend approval of Minnesota Power Contract with revisions.<BR><BR>Recommend authorization for the operations director, any commissioner and any supervisor, to attend the MMUA Annual Summer Meeting on August 18 - 20th, 2008, in Alexandria.<BR><BR>Recommend purchase of eighty feet of two inch stainless pipe for the WWTP from Trembath's for $1,585.00.<BR><BR>Recommend purchase of 2,613 feet of URD power cable from Resco for $6,567.51.<BR><BR>Recommend payment of $5,250.00 to Mountain Environmental for sludge hauling.<BR><BR>Recommend payment Terry's Operational Services May, 2008 Invoice for $550.00.<BR><BR>Recommend payment of Partial Pay Estimate #1 for the Harvey/Conan Alley Improvements /3rd Avenue East Sewer Improvements for $36,630.91 to Louis Leustek and Sons.<BR><BR>Recommend payment of Minnesota Department of Commerce Invoice #2002028211 for $529.94 for the CIP Program.<BR><BR>Recommend payment of May bills payable for $357,259.45 and May prepaids for $255,997.82.<BR><BR>INFORMATION<BR><BR>Agree to help with lighting for the Vietnam Memorial Wall in the park on July 17 - 21, 2008.<BR><BR>Approve calling for bids for the disposal of the 1994 Chevy one-ton truck.<BR><BR>Moved by Zupec supported by Debeltz, that above items be approved and ordered filed. Carried unanimously.<BR><BR>The following claims for payment were presented for Council approval:<BR><BR>Minnesota Department of Natural Resources - Annual Skiing Facility Lease, Hidden Valley Trails - $2,676.56;<BR><BR>Cunningham Electric - work at Miner's Dry - $3,023.00;<BR><BR>LMC:<BR><BR>Municipality Insurance - 2nd quarter 2008 - $30,101.25;<BR><BR>Volunteer Accident Plan - $372.00<BR><BR>Canoe Country Electric - work performed at Rec. Facility - $1,178.50;<BR><BR>Klun Law Firm - General Ely Matters - $42.32;<BR><BR>Richard Rand, Ely Bloomenson Hospital Director of Human Resources - April and May 2008 services to City per contract - $245.50<BR><BR>Moved by Debeltz supported by Zupec, that above claims be approved and ordered filed. Carried unanimously.<BR><BR>Communication was received from George Eilertson, Sr. Vice President of Northland Securities, pertaining to Financing Recommendation regarding the following projects:<BR><BR>1. Equipment Purchases; 2. Elevator Improvements. He noted that as per the Deputy Clerk, the City has already purchased a street sweeper and will soon be receiving bids on two pick-ups. Both projects may be financed through the issuance of general obligation bonds. Based upon municipal interest rates available in the current bond market, the average interest rate for a ten year bond issue is 3.60%, a 15 year bond is 4.00% and a 20 year bond is 4.30%. The City Council has already approved of a reimbursement resolution allowing for the City to issue up to $250,000.00. The City of Ely's year 2008 taxable market value is $177,530,600, with one quarter of one percent equaling approximately $443,826. The amount that the City intends to borrow for equipment is within this amount, so the issuance of General Obligation Equipment Certificates is not subject to tax payer petition for referendum. Since the City may be considering the installation of a new elevator at Ely City Hall ( estimated construction cost is $225,000), Minnesota cities may finance these projects under the Capital Improvement Plan bonding authority, with Mr. Eilertson recommending that the City consider this financing option to finance the elevator. He further noted that the City may consider the issuance of General Obligation Capital Improvement Plan Bonds if the following criteria are met:<BR><BR>1. Capital Improvement;<BR><BR>2. Capital Improvement Plan;<BR><BR>3. Public Hearing Required;<BR><BR>4. Not Subject to Referendum;<BR><BR>5. Majority Vote of Council Needed;<BR><BR>6. Maximum Principal and Interest;<BR><BR>7. Subject to Net Debt Limit<BR><BR>City Operations Director informed Council members that he will be meeting with George Eilertson in Ely on Tuesday, June 18th, 10:30 A.M. Joint Maintenance Facility, if any Council member wishes to sit in on this meeting. Matter of information.<BR><BR>Moved by Omerza supported by Debeltz, that the Council dispense with the readings in their entirety, of all ordinances and resolutions on tonight's agenda. Carried unanimously.<BR><BR>The issue of City Hall Security was placed on tonight's agenda. Mayor Novak noted that a surveillance proposal was created for the City of Ely in June 2007, by Custom Theaters, for additional security measures at the Ely City Hall, but proposal had not been brought before the Council for consideration, and this matter needs to be discussed once again. Council directed City Operations Manager Harold Langowski, along with the Fire Chief, Police Chief, and Clerk-Treasurer ( when hired) to begin the process of putting together a notice for proposals for City Hall Surveillance, to report back to the Council with their recommendation.<BR><BR>Council member Sheddy announced that the Ely City Council will be putting on a Ely City Employees' Appreciation Cookout, scheduled for Tuesday, June 24th, from 11:30 A.M. - 1:30 P.M. at the Joint Public Works Maintenance Facility. Moved by Omerza supported by Debeltz, that approval be granted for cookout, with the Clerk's Office to post as a Special Meeting in the event four or more Council members participate. Carried unanimously.<BR><BR>The City of Ely had posted for a vacancy for an Ely / Charter Cable subscriber to serve on the City Telecommunication Advisory Board, with the Deputy Clerk reporting that no letters of application for appointment were received. The Council referred this vacancy to the Telecommunications Advisory Board for recommendation back to the Council.<BR><BR>Mayor Novak also noted that Tucker Carlson from Charter Communications, is scheduled to attend the July 7th meeting of the TAB, 4:00 P.M. Ely City Hall.<BR><BR>Matter of information.<BR><BR>Council member Zupec offered the following ordinance: Proposed Ordinance #220, Second Series, An Ordinance of the City of Ely, Minnesota, Amending Section 6.05 of the City Charter of the City of Ely.<BR><BR>THE COUNCIL OF THE CITY OF ELY DOES HEREBY ORDAIN:<BR><BR>SECTION 1. Section 6.05 of the Charter of the City of Ely, Minnesota is hereby amended as follows:<BR><BR>Section 6.05 Purchases and Contracts.<BR><BR>Subject to the requirements of Section 7.06 of this Charter, contracts shall be made in compliance with the Uniform Contracting Law and where applicable, the Minnesota Statutes, Chapter 429. Whenever competitive bids are required, the contract shall be let to the lowest responsible bidder. <BR><BR>In addition, the following requirements apply to city expenditures; Any city purchases or contracts involving a sum not exceeding $3,000.00 may be made or let by the respective department or commission head without the approval of THE COUNCIL so long as an appropriation for such expenditure is included in the budget approved by THE COUNCIL, pursuant to Section 7.05 of this Charter and there are sufficient unexpended funds for payment of such expenditures.<BR><BR>Expenditures of $3,000.01 to $10,000.00 require the city clerk-treasurer and two council persons' signatures on the purchase order.<BR><BR>Expenditures of $10,000.01 to $50,000.00 require approval by the Council and two or more quotes which shall be kept on file in the city clerk-treasurer's office for a period of at least one year.<BR><BR>Expenditures above $50,000.00 will require sealed bids in accordance with Minn. Stat. 471.345, subd. 3 and approval by THE COUNCIL.<BR><BR>The signatures required by paragraph (a) of this Section do not abridge or otherwise affect the right of the city or any taxpayer to challenge the validity of any purchase or contract described herein.<BR><BR>All contracts, bonds and instruments of any kind, which the city is a party shall be signed by the mayor and the city clerk-treasurer on behalf of the city and shall be executed in the name of the city. THE COUNCIL may, by ordinance or resolution, adopt further regulations or policies for the making of bids and the letting of contracts including delegation of its contracting powers to a commission or department of the city.<BR><BR>SECTION 2. Effective Date: Pursuant to Section 3.08 of the Charter of the City of Ely, Minnesota, the adoption of this Ordinance is effective ninety (90) days after final adoption and publication.<BR><BR>Motion for the adoption of the foregoing ordinance was made by Council member Zupec, seconded by Council member Debeltz, and declared carried on the following vote:<BR><BR>YES: Council members Debeltz, Lindroos, Nikkola, Omerza, Sheddy, Zupec, Mayor Novak (7)<BR><BR>NO: None ( 0)<BR><BR>ABSENT: None (0)<BR><BR>Proposed Ordinance #220, Second Series, adopted and given a first reading and publication, this 17th day of June 2008.<BR><BR>Mayor Novak presented Council members with a proposed City of Ely, Commercial Land Sales Procedure Policy, which he drafted. Council member Sheddy informed Council members of action taken by the Ely City Council on June 5, 2007, of which the Council was approved as the body acting as broker for all city land sales. Council member Debeltz commented that the EEDA is charged with land sales, questioning as to whether or not the Council should get professional real estate brokers involved. Mayor Novak stated that much of the negotiation work the Council is now doing will go to the Clerk-Treasurer position when retained, also citing compliance issues with the current comprehensive land use plan of the City. The Council will take the final vote as to process as the Council is the EEDA membership. Council member Zupec commented that he is not comfortable with closed meetings, and that the City also needs to comply with the current City Charter in the retirement of city debt per Charter provisions. Council member Sheddy reported on the recent annual LMC conference he had attended, noting the LMC recommends a strategic plan; that the Council should go ahead with updating the comprehensive plan. Council member Omerza noted her concerns that the draft procedure policy does not address EEDA, and she feels no where in this proposal does it address solving open meeting law issues and negotiations taking place in good faith. She feels this is a good start, but there are still some gray areas such as what is and isn't public information. She also feels strongly about retaining a real estate agent, as Council member Debeltz does. Council member Sheddy stated that the City has an Attorney. Mayor Novak stated that all information is public - at a closed meeting the Council would take a look at the officer, if appraised less, the City then needs to look at the total project. He further commented that this proposed procedure was written generically, as a "wish list" of the City and the template can change over time. The Council does need to set a procedure at this time. Council member Omerza questioned St. Louis County Assessment involvement, purchase agreements, time lines, earnest monies required. Council member Zupec stated that the Council needs to be fair to everyone involved. <BR><BR>Mayor Novak requested that tonight's meeting recess at 8:00 P.M. to 8:10 P.M. for a recording tape change.<BR><BR>Regular council meeting reopened at 8:10 P.M. Further discussion evolved around the City of Ely Commercial Land Sales Procedure. Moved by Nikkola supported by Debeltz, that this matter be placed on the Tuesday, June 24th Council Study Session for discussion and recommendation to be taken at the July 1st Regular Ely City Council Meeting.<BR><BR>Carried unanimously.<BR><BR>Council member Omerza offered the following resolution: 2008-25<BR><BR>Resolution Authorizing The City of Ely to Make Application To The Iron Range Resources Public Works (09) Infrastructure Grant Program For Ely Spaulding Housing-Phase III Project<BR><BR>WHEREAS: The City Council of the City of Ely approves of the above application because it supports community and economic development.<BR><BR>NOW, THEREFORE BE IT RESOLVED: That the City Council of the City of Ely, Minnesota, does hereby adopt this resolution, and authorizes the Mayor and Deputy Clerk to sign all documents pertaining to same.<BR><BR>Motion for the adoption of the foregoing resolution was made by Council member Omerza, seconded by Council member Debeltz, and declared carried on the following vote:<BR><BR>YES: Council members Debeltz, Lindroos, Nikkola, Omerza, Sheddy, Zupec, Mayor Novak (7)<BR><BR>NO: None (0)<BR><BR>ABSENT: None (0)<BR><BR>Adopted this 17th day of June 2008.<BR><BR>Council member Lindroos offered the following resolution: 2008-26<BR><BR>Resolution Authorizing The City of Ely to Make Application To the Iron Range Resources Public Works (09) Infrastructure Grant Program for Ely 2nd Avenue West Improvements Project.<BR><BR>WHEREAS: The City Council of the City of Ely approves of the above application because it supports community and economic development.<BR><BR>NOW, THEREFORE BE IT RESOLVED: That the City Council of the City of Ely, Minnesota, does hereby adopt this resolution.<BR><BR>Motion for the adoption of the foregoing resolution was made by Council member Lindroos, seconded by Council member Omerza, and declared carried on the following vote:<BR><BR>YES: Council members Debeltz, Lindroos, Nikkola, Omerza, Sheddy, Zupec, Mayor Novak (7)<BR><BR>NO: None (0)<BR><BR>ABSENT: None (0)<BR><BR>Adopted this 17th day of June 2008.<BR><BR>Moved by Omerza supported by Debeltz, that tonight's meeting adjourn.<BR><BR>Carried unanimously. Adjournment at 8:15 P.M.<BR><BR>Patricia M. Wellvang<BR><BR>Deputy Clerk<BR><BR>City of Ely<BR><BR>Ely Echo 6/28/2008<BR><BR>DRAFT MEETING MINUTES<BR><BR>City Hall Board Room<BR><BR>Ely, Minnesota<BR><BR>Saturday, June 21, 2008<BR><BR>Special Meeting<BR><BR>Ely City Council<BR><BR>Special meeting of the Ely City Council was called to order at 8:00 A.M. by Mayor Charles J. Novak.<BR><BR>PRESENT: Council members Lindroos, Nikkola, Omerza, Sheddy, Zupec, Mayor Novak (6)<BR><BR>ABSENT: Council member Debeltz (1)<BR><BR>June 4, 2008<BR><BR>Notice To The Public<BR><BR>Notice is hereby given that there will be a Special Meeting of the Ely City Council to take place on Saturday, June 21, 2008, beginning at 8:00 A.M. Board Room, Second Floor of the Ely City Hall, to conduct interviews for the position of City Clerk-Treasurer.<BR><BR>BY ORDER OF THE ELY CITY COUNCIL<BR><BR>Patricia M. Wellvang, Deputy Clerk<BR><BR> <BR><BR>Interviews were then held for the position of City Clerk-Treasurer, as follows:<BR><BR>8:00 A.M. Angela Storlie<BR><BR>8:45 A.M. Terri Boese<BR><BR>9:30 A.M. Serina Stillman<BR><BR>15 minute break<BR><BR>10:30 A.M. Christine Norton<BR><BR>11:15 A.M. Jeanne Landwehr<BR><BR>LUNCH BREAK<BR><BR>1:00 P.M. Cathy Stevens<BR><BR>2:00 P.M. Ben Thomas<BR><BR>2:45 P.M. Debbera Marinaro<BR><BR>Interviews were completed at 3:00 P.M.<BR><BR>Moved by Omerza supported by Lindroos, that the City Council make a decision today as to whom to offer the position of City Clerk-Treasurer. Carried unanimously.<BR><BR>Council member Nikkola recommended that the Council nominate a Candidate #1, Candidate #2, and Candidate #3, as to whom to offer position to in the event the #1 ranked Candidate did not accept the position job offer. Moved by Omerza supported by Lindroos, that recommendation be approved. Carried unanimously.<BR><BR>Council member Zupec recommended that Ben Thomas be designated as one of the top candidates.<BR><BR>Council member Nikkola recommended that Terri Boese be designated as one of the top candidates.<BR><BR>Council member Lindroos recommended that Debbera Marinaro be designated as one of the top candidates.<BR><BR>Council member Sheddy recommended that Angela Storlie be designated as one of the top candidates.<BR><BR>Council member Nikkola recommended that Christine Norton be designated as one of the top candidates.<BR><BR>Council came to consensus on above nominations with nominations now being closed. <BR><BR>Moved by Nikkola supported by Omerza, that Terri Boese be designated the Council's #1 Candidate to be offered the position of City Clerk-Treasurer. <BR><BR>YES: Council members Lindroos, Nikkola, Omerza, Sheddy, Mayor Novak (5)<BR><BR>NO: Council member Zupec (1)<BR><BR>ABSENT: Council member Debeltz (1)<BR><BR>Motion carried.<BR><BR>Moved by Sheddy supported by Lindroos, that Angela Storlie be designated as the Council's #2 Candidate to be offered the position of City Clerk-Treasurer.<BR><BR>YES: Council member Lindroos, Sheddy (2)<BR><BR>NO: Council members Nikkola, Omerza, Zupec, Mayor Novak (4)<BR><BR>ABSENT: Council member Debeltz (1)<BR><BR>Motion lost.<BR><BR>Moved by Omerza supported by Zupec, that Ben Thomas be designated as the Council's #2 Candidate to be offered the position of City Clerk-Treasurer.<BR><BR>YES: Council members Lindroos, Nikkola, Omerza, Sheddy, Zupec, Mayor Novak (6)<BR><BR>NO: None (0)<BR><BR>ABSENT: Council member Debeltz (1)<BR><BR>Motion carried.<BR><BR>Moved by Zupec supported by Lindroos, that Debbera Marinaro be designated as the Council's #2 Candidate to be offered the position of City Clerk-Treasurer.<BR><BR>YES: Council members Omerza, Zupec (2)<BR><BR>NO: Council members Lindroos, Nikkola, Sheddy, Mayor Novak (4)<BR><BR>ABSENT: Council member Debeltz (1)<BR><BR>Motion lost.<BR><BR>Moved by Lindroos supported by Nikkola, that Angela Storlie be designated as the Council's #3 Candidate to be offered the position of City Clerk-Treasurer.<BR><BR>YES: Council members Lindroos, Nikkola, Omerza, Sheddy, Mayor Novak (5)<BR><BR>NO: Council member Zupec (1)<BR><BR>ABSENT: Council member Debeltz (1)<BR><BR>Motion carried. <BR><BR>The Deputy Clerk was directed to contact the top three individuals, notifying them of the Council's action. As per prior Council action, the Deputy Clerk , along with Council member volunteers Lindroos and Omerza will meet and then negotiate a contract with #1 Candidate Terri Boese, utilizing the latitudes given in the posted job description.<BR><BR>Moved by Nikkola supported by Omerza, that the meeting adjourn. Carried unanimously. Adjournment at 3:45 P.M.<BR><BR>Patricia M. Wellvang<BR><BR>Deputy Clerk<BR><BR>City of Ely<BR><BR>Ely Echo 6/28/2008