Ely's ISD 696 December minutes

School Board Minutes<BR><BR>December 8, 2008<BR><BR>The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairperson Marsnik. On roll call the following directors were present: Erzar, Hogan, Kellerman, Marsnik, Richter, York-Jesme. Absent: none. Also present: Superintendent Langan, Member Elect Paul Pengal, Student Council Representative Matt Hall.<BR><BR>4.0 Moved by Kellerman, seconded by York-Jesme, to approve the agenda as presented. Motion carried.<BR><BR>5.0 There were no speakers during the Open Forum session.<BR><BR>6.0 Moved by Erzar, seconded by York-Jesme, to approve the minutes of the regular meeting of November 10, 2008. Motion carried.<BR><BR>7.0 The following correspondence/informational items were presented: 7.1 Letter from Dick Zahn regarding Veteran's Day program. 7.2 Student Council Representative Matt Hall gave an update of Student Council activities. They are working on activities to promote school spirit - Pack the House Nights and plans for Winter Frolic.<BR><BR>8.0 Old Business: None.<BR><BR>9.0 New Business:<BR><BR>9.1 Moved by Erzar, seconded by Hogan, to adopt the Resolution Authorizing Issuance of Certificates of Election and Directing School District Clerk to Perform Other Election Related Duties (Nov. 4, 2008, Special Election - Unexpired Two-Year Term). For: Erzar, Hogan, Kellerman, Marsnik, Richter, York-Jesme. Against: None. Absent: None. Board Member Elect Amy Richter accepted her office of school board member for a term expiring the first Monday in January, 2011 and affirmed her Oath of Office.<BR><BR>9.2 Moved by York-Jesme, seconded by Richter, to adopt the Resolution Authorizing Issuance of Certificates of Election and Directing School District Clerk to Perform Other Election Related Duties (Nov. 4, 2008, General Election). For: Erzar, Hogan, Kellerman, Marsnik, Richter, York-Jesme. Against: None. Absent: None. Paul Pengal, Bill Erzar, and Scott Kellerman were elected to fill the three four year terms.<BR><BR>10.0 Consent Agenda:<BR><BR>10.1 Moved by Kellerman, seconded by York-Jesme, to approve the following Program Consent Agenda:<BR><BR>10.1.1 Bills due and payable amounting to $197,882.76 including check numbers 41730 through 41849.<BR><BR>10.1.2 November 2008 financial reports as presented: Total monthly receipts: $296,976.22; total monthly payroll: $207,341.96; total fringe benefits: $189,495.17; invoices: $95,520.34; total monthly expenditures: $492,357.47; total revenue over expenditures: ($195,381.25).<BR><BR>10.1.3 Approved the following gifts and donations: $48.00 from Wise Guys Pizza Inc. from their October fundraiser to be used at the school's discretion; $1,106.67 from the Ely Education Foundation to purchase Wish List items; 12 books from Piragis Northwoods Company for the media center; $350.00 from the Kiwanis Club of Ely to purchase supplies for the Early Childhood Family Education program; $415.25 from Cheryl Nelson and Kathy Grivette to be used towards the purchase of a computer for Lynn Lockhart's classroom (Elementary Spec. Ed.); $1,000 from IBM for the high school band.<BR><BR>10.1.4 Approved the relisting of the Old White Iron School Property with Border Lakes Realty until June 30, 2009, with property to remain listed for sale at $99,000.<BR><BR>10.1.5 Approved the agreement with Foster, Jacobs & Johnson, Inc. for a facilities assessment in the amount of $34,919.30.<BR><BR>10.1.6 Approved agreement with LB Data (Lawson Brothers, Inc.) to purchase new PCs required for surveillance system servers not to exceed $3,300.00 and to adjust 2008-2009 budget accordingly.<BR><BR>10.1.7 Approved Revised 2008-2009 Revenue and Expense budget as presented.<BR><BR>10.1.8 Approved the release of pledged collateral held at Boundary Waters Community Bank. Sufficient collateral will be pledged by May 2009 to cover the June payroll which exceeds the FDIC amount of $250,000 that we have without pledged collateral.<BR><BR>Motion carried.<BR><BR>10.2 Moved by York-Jesme, seconded by Erzar to approve the following Personnel Consent Agenda:<BR><BR>10.2.1 Hired Megan Anderson for the assistant softball coach position for the 2009 softball season under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy.<BR><BR>10.2.2 Hired Donna Kari for the One Act Play director position for the 2008-2009 One Act Play season under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy.<BR><BR>10.2.3 Accepted Mary Jane Johnson's (elementary teacher) resignation from ISD #696 employment, effective December 1, 2008, with appreciation for her years of service to the district's students.<BR><BR>10.2.4 Approved a grant from Northland Foundation. The Northland Foundation has awarded a grant of $5,000 to support activities of an Early Childhood Coordinator. Megan Devine and Mary Mattson will equally share this position. The district will serve as contractor for project and fiscal agent for the revenue. Any and all costs relative to the project shall not exceed $5,000 - inclusive of all fixed payroll costs, travel, supplies, etc. Ms. Devine and Ms. Mattson will be conducting these activities outside of their regularly assigned professional duties.<BR><BR>Motion carried.<BR><BR>10.3 Moved by Hogan, seconded by Richter, to approve the following Policy Consent Agenda:<BR><BR>10.3.1 Adopted School Board Meeting Agenda Policy Code 104<BR><BR>10.3.2 Adopted School Board Meeting Minutes Policy Code 105<BR><BR>10.3.3 Adopted Participation in School Board Meetings/Complaints About Persons at School Board Meetings and Data Privacy Considerations Policy Code 106<BR><BR>10.3.4 Adopted Open Meetings and Closed Meetings Policy Code 107<BR><BR>10.3.5 Adopted Conflict of Interest - School Board Members Policy Code 108<BR><BR>10.3.6 Adopted Investments Policy Code 109<BR><BR>10.3.7 Adopted Disposition of Obsolete Equipment and Material Policy Code 802<BR><BR>Motion carried.<BR><BR>11.0 Administrative Reports<BR><BR>11.1 Superintendent<BR><BR>11.1.1 Update of facilities assessment: Chip (Charles) Jacobs, of Foster, Jacobs & Johnson, Inc. will be present at the Dec. 10th work session to discuss the assessment.<BR><BR>11.1.2 Elevator project update: Lenci will be scheduling an inspection with Short Elliott Hendrickson to pay inspection fee. Hopefully the project will be completed by the end of the December.<BR><BR>11.1.3 Connect-Ed contract for parent information system is on hold.<BR><BR>11.1.4 Insurance liability for the Nordic ski team: It will cost an additional $1250.00 to increase the school's liability to $1,200,000 as requested by the State of Minnesota. Supt. Langan is looking into the matter.<BR><BR>11.1.5 Procedure When Considering Possible School Closing Due to Bad Weather: Supt. Langan will bring policy back to the Board with more specific criteria to determine school closure.<BR><BR>11.1.6 Calculation of health and hospitalization insurance premium payment responsibilities as guided by collective bargaining agreements with the EEA and AFSCME contracts: Supt. Langan will work on coming to an understanding with both unions on the issue and will then bring back to the Board.<BR><BR>11.1.7 A meeting was scheduled to certify final 2008 payable 2009 levy for Wednesday, December 17, 2008, at 5:00 p.m. in the School Board Meeting Room, Memorial Building.<BR><BR>Supt. Langan also briefly discussed the boys' hockey agreement dissolution (Babbitt, Tower); the possibility of the Babbitt school closing their pool; 0-4 census data; meeting with Steve Piragis re: alternative energy sources; curriculum cycle.<BR><BR>11.2 Principal's Report: Principal Murphy gave an update on the multi-grade courses in the high school. Concurrent credit classes, Skills class curriculum and the 5th /6th grade multi-grade classroom.<BR><BR>11.3 Board Committee Reports: Member Erzar gave a report on the items discussed at the Minnesota School Boards Association legislative session he attended: Ways to increase funding to schools; Health and Safety Levy expansion; wind energy for utilities; misinterpretation by Department of Public Safety of the new law regarding Type III vehicle usage.<BR><BR>Chairperson Marsnik presented out going member, Phil Hogan, with a plaque in recognition for his year of service to the district.<BR><BR>12.0 Moved by Erzar, seconded by York-Jesme, to adjourn at 8:23 p.m.<BR><BR>Scott C. Kellerman, Clerk<BR><BR>School Board Minutes<BR><BR>December 10, 2008<BR><BR>The Truth In Taxation Hearing of Independent School District #696 was called to order at 6:30 p.m. by Chairman Marsnik. On roll call the following directors were present: Erzar, Hogan, Kellerman, Marsnik, Richter and York-Jesme. Also present: Superintendent Langan. Absent: None.<BR><BR>Meeting adjourned at 6:50 p.m.<BR><BR>Scott C. Kellerman, Clerk<BR><BR>Special Board Meeting Minutes<BR><BR>December 17, 2008<BR><BR>The special meeting of the School Board of Independent School District No. 696 was called to order at 5:00 p.m. by Clerk Kellerman. On roll call the following directors were present: Erzar, Hogan, Kellerman, Richter, York-Jesme. Absent: Marsnik. Also present: Superintendent Langan.<BR><BR>4.0 Moved by Erzar, seconded by York-Jesme, to certify the 2008 Payable 2009 Levy in the amount of $1,237,028.55. Motion carried.<BR><BR>5.0 Moved by York-Jesme, seconded by Hogan, to approve the annual audit for year ended June 30, 2008. Motion carried.<BR><BR>6.0 Moved by York-Jesme, seconded by Erzar, to submit the district facility project for federal funding. Motion carried.<BR><BR>7.0 Moved by Richter, seconded by Hogan, to adjourn at 5:20 p.m. Motion carried.<BR><BR>Scott C. Kellerman, Clerk<BR><BR>Ely Echo 1/17/2009