Ely school board meeting of Jan.12, 2009

School Board Minutes January 12, 2009<BR><BR>The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Superintendent Langan (acting chair). On roll call the following directors were present: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Absent: none.<BR><BR>4.0 Board members elect Bill Erzar ' Scott Kellerman, Paul Pengal accepted their office of school board member for the term expiring the first Monday in January 2013. <BR><BR>5.0 Election of Officers:<BR><BR> 5.1 Kellerman nominated Marsnik for Board Chairperson. Moved by Kellerman, seconded by Erzar, that nominations be closed and a unanimous ballot cast for Marsnik for Board Chairperson. Motion carried. <BR><BR> 5.2 Erzar nominated Kellerman for Clerk. Moved by Erzar, seconded by York- Jesme, that nominations be closed and a unanimous ballot cast for Kellerman for Clerk. Motion carried. 5.3 Kellerman nominated York-Jesme for Treasurer. Moved by Kellerman, seconded by Richter, that nominations be closed and a unanimous ballot cast for York-Jesme for Treasurer. Motion carried.<BR><BR>6.0 Moved by York-Jesme! seconded by Erzar, to approve the agenda as amended. Motion carried.<BR><BR>7.0 There were no speakers during the Open Forum session.<BR><BR>8.0 Approval of Past Meeting Minutes<BR><BR>8.1 Moved by Erzar, seconded by York-Jesme, to approve the Minutes of the regular meeting of December 8, 2008. Motion carried. <BR><BR>8.2 Moved by York-Jesme, seconded by Richter, to approve the minutes of the Truth In Taxation Hearing held on December 10, 2008. Motion carried. <BR><BR>8.3 Moved by Erzar, seconded by York-Jesme, to approve the minutes of the special meeting of December 17, 2008. Motion carried.<BR><BR>9.0 There were no correspond ence/i nform ation items presented.<BR><BR>10.0 Old Business: None.<BR><BR>11.0 New Business<BR><BR>11.1 Erzar brought attention to the article printed in the Arrowhead Regional Development Commission - Regional Transportation Advisory Committee quarterly newsletter, Improvin'Movin" about our district receiving the Safe Routes to Schools Grant in the amount of $12,000.<BR><BR>12.0 Consent Agenda:<BR><BR>12.1 Moved by Kellerman, seconded by York-Jesme, to approve the following Program Consent Agenda:<BR><BR>12.1.1 Designated the second Monday of each month at 7:00 p.m. as the day and time of the regular monthly School Board meeting.<BR><BR>12.1.2 Designated the Ely Echo as the official district newspaper. A request for quotes was submitted to the Ely Echo and the Ely Timberjay. The only quote received was from the Ely Echo.<BR><BR>12.1.3 Designated Boundary Waters Bank, U.S. Bank and the Minnesota School Liquid Asset Fund as district financial institutions.<BR><BR>12.1.4 Board member committee assignments was moved to 13-3.2 under Board Committee Reports<BR><BR>12.1.5 Designated Marie Rinta, Finance Manager, and Connie Ojala, Payroll Clerk, as district staff to conduct electronic fund transfers.<BR><BR>12.1.6 Keep the School Board compensation levels for 2009 at $150.00 plus life insurance ($30,000). 12.1.7 Established the IRS Standard Mileage Rate for reimbursement (55 cents per mile).<BR><BR>12.1.8 Establish FY 09 per Diem rates for School Board travel in accord with GSA (General Services Administration) Minnesota FY 09 per them rates.<BR><BR>12.1.9 Bills due and payable amount to $268,087.23 including check numbers 41850 through 42037.<BR><BR>12.1.10 December 2009 financial reports as presented: Total monthly receipts: $594,115.80; total I monthly payroll: $202,190.46; total fringe benefits: $186,116.14; invoices: $166,514.69; total monthly expenditures: $554,821.29; total revenue over expenditures: ($39,294.51).<BR><BR>12.1.11 Approved the following gifts and donations: 1. 700 play programs from Roger's printing for the fall musical, Oklahoma; 2. $500.00 from the Washington Elementary PTO to be used for the elementary Accelerated Reader Program; 3. $1,016.68 from the Ferrellgas for Schools Program to be used at the school's discretion.<BR><BR>12.1.12 Approved agreement with Educators Benefit Consultants,<BR><BR>LLC. for third party administration of district 403(b) plans, effective through June 30, 2009, ($100 per month for 0-100 employees).<BR><BR>12.1.13 Moved to Policy Consent Agenda 12.4<BR><BR>12.1.14 Moved to Policy Consent Agenda 12.5<BR><BR>12.1.15 Adopted resolution recognizing the week of January 19-23 as Paraprofessional Recognition Week.<BR><BR>Motion carried.<BR><BR>12.2 Moved by York-Jesme, seconded by Erzar to approve the following Personnel Consent Agenda:<BR><BR>12.2.1 Accepted the resignation of head football coach Darren Visser effective immediately. A letter of thanks will be sent.<BR><BR>12.2.2 Hired Amy Kingsley and Jim Lah to share the assistant speech coach position for the 2008-2009 school year under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy.<BR><BR>12.2.3 Hired Tami Jordan as fourth grade probationary teacher from January 5, 2009, to June 5, 2009, ($23,271.41, BA+24 Step 6).<BR><BR>Motion carried.<BR><BR>12.3 Policy Consent Agenda:<BR><BR>The following policies were presented in draft form for review and will be on the February 2009 agenda for Board action:<BR><BR>12.3.1 Vending Machine Policy 803<BR><BR>12.3.2 Protection and Privacy of Pupil Records Policy Code 310<BR><BR>12.3.3 Moved by Erzar, seconded by York-Jesme, to authorize the superintendent to effect necessary budget maintenance at the organization level with the understanding that all such maintenance actions shall appear at the board's next regularly scheduled meeting. Motion carried.<BR><BR>12.4 Moved by Erzar, seconded by York-Jesme, to adopt the Resolution Approving and Authorizing the Execution of a Governmental Lease Purchase Master Agreement and Supplements Thereto and Related Documents and Certificates. For: Erzar, Kellerman, Marsnik, Pengal,<BR><BR>Richter, York-Jesme. Against: None. Motion carried. (Purchase of 2008<BR><BR>International 65 passenger school bus - cost funded $80,340.39). 12.5 Moved by York-Jesme, seconded by Richter, to approve the Curriculum<BR><BR>Review Cycle as presented. Motion carried.<BR><BR>13.0 Administrative Reports<BR><BR>13.1 Superintendent<BR><BR>13.1.1 Facilities assessment update - The facilities assessment has been sent to the Minnesota Department of Education; will set up a community advisory committee soon; talked about Obama's stimulus package as relates to schools; compared package House vs. Senate<BR><BR>13.1.2 Elevator Project Update - Elevator not done as of this date. Estimated completion date - end of January.<BR><BR>13.1.3 Insurance liability for the Nordic Ski Team - This is a legislative directive - schools need to have $1.2 million in liability insurance but can only purchase in increments of $1 million increments. School has purchased an additional $1 million to July 1, 2009. This is not a Nordic Ski Team issue.<BR><BR>13.1.4 Applied Learning Initiative Update - The school will be receiving $11,600 for three Concurrent Enrollment classes (Carpentry I and II, Cabinet Making). Classes will begin second semester.<BR><BR>13.1.5 Penny Popesh, Administrative Assistant, will contact the Ely City Council to set up a joint meeting for January or the beginning of February.<BR><BR>13.1.6 Legislative Update<BR><BR> Online Learning and PSEO (Post Secondary Enrollment Options)<BR><BR>13.1.7 Tim Omerza, Athletic Director, was present and gave a summary of the fall 2008 activities.<BR><BR>13.2 Principal<BR><BR>13.2.1 Joselyn Murphy, K-12 Principal, presented the 2009-2010 school year K-12 planning calendar<BR><BR>13.3 Board Committee Reports<BR><BR>13.3.1 Grievance Committee (Erzar, Marsnik) to meeting with AFSCME Local No. 295 - Thursday, January 22, 2009, 2 p.m., School Board meeting, Memorial Building (calculation of health and hospitalization insurance premium payment responsibilities).<BR><BR>13.3.2 Board member committee assignments for 2009 will be revisited at the February 9, 2009, regular meeting.<BR><BR>14.0 Moved by York-Jesme, seconded by Pengal, to adjourn at 9:00 p.m.<BR><BR>Scott C. Kellerman, Clerk <BR><BR>Ely Echo 2/21/2009