ISD Minutes from June 8, 2009

School Board Meeting Minutes June 8, 2009<BR><BR> The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik. On roll call the following directors were present: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Absent: none. Also present: Superintendent Langan; Principal Murphy; Tom Coombe, Ely Echo; Adam Masloski, Ely Timberjay (arrived later during the meeting).<BR><BR> Chairman Marsnik commended Justin Lindgren, Band Director, for the band's performance at the spring concert. Also Jay Soderberg, for his accomplishment at the State level of competition for golf (22nd place), and Mariah McDonald, 9th grade, who at the May 29 Section 7A meet in Duluth, finished 2nd in the 800 meter run, recorded a personal best time and earned a berth in the Class A state competition. Letters of recognition will be sent.<BR><BR>4.0 Moved by Kellerman, seconded by Erzar, to approve the agenda as amended. Motion carried.<BR><BR>5.0 There were no requests to speak during the Open Forum session.<BR><BR>6.0 Approval of Past Meeting Minutes:<BR><BR>6.1 Moved by York-Jesme, seconded by Richter, to approve the minutes of the regular meeting of May 11, 2009. Motion carried. <BR><BR>7.0 The following correspondence/informational items were presented: <BR><BR> 7.1 No Student Council representative was present.<BR><BR> 7.2 Brian Anderson and Harold Langowski, City of Ely Operations Director, were present to give an update on the progress of the Safe Routes to Schools Grant. Brian presented the grant coordinator job description and a schedule of project recommendations, timeframes, and cost estimates. Harold talked about infrastructure and presented the Safe Routes to School Map. Member Erzar commended all who have worked on the grant.<BR><BR>8.0 Old Business: None.<BR><BR> 8.1 Personnel Evaluation Process policy book. Dr. Langan stated that the current process is not manageable and he will draft a new evaluation procedure for the board to review at the August meeting. The new procedure will be presented to the staff at the fall inservice after the board's approval.<BR><BR>9.0 New Business: None.<BR><BR> 9.1 The Resolution Proposing to Place Karin Schmidt on Unrequested Leave of Absence was not needed since Karin waived her request for a hearing.<BR><BR> 9.2 Moved by Erzar, seconded by York-Jesme, to adopt the Resolution Placing Karin Schmidt on Unrequested Leave of Absence to the extent of .645 FTE. For: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Against: None. Motion carried.<BR><BR> 9.3 Moved by York-Jesme, seconded by Richter, to adopt the Resolution Placing Robert Braff on Unrequested Leave of Absence to the extent of .4 FTE. For: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Against: None. Motion carried.<BR><BR>10.0 Consent Agenda:<BR><BR>10.1 Moved by Kellerman, seconded by Pengal, to approve the following <BR><BR>Program Consent Agenda:<BR><BR>10.1.1 Bills due and payable amounting to $192,259.00 including check numbers 42704 through 42843.<BR><BR>10.1.2 May 2009 financial reports as presented: Total monthly receipts: $574,054.47; total monthly payroll: $708,674.76; total fringe benefits: $ 197,505.03; invoices: $88,714.06; total monthly expenditures; $994,893.85; total revenue over expenditures: ($420,839.38).<BR><BR>10.1.3 Approved the following gifts and donations: 1. $2,000.00 from Wells Fargo Foundation Matching Gift Program - Match to Tim Riley's $2,000.00 donation to be used at the district's discretion; 2. $150.00 from the Kiwanis Club of Ely to be used to purchase student planners for the 7th and 8th graders; 3. $226.00 from the Township of Morse to be used for the One Act Play.<BR><BR>10.1.4 Approved Evergreen Construction Inc. for snowplow/removal for the 2009/2010 school year-Pickup with plow: $45.50 per hour, Rubber tire loader: $70.00 per hour; grader: $75.00 per hour; dump truck: $50.00; snow removal rate: $35.00 per load per 15 yards (price includes all equipment used in price of snow removal). Quotes were also received from Leustek & Sons Inc. - pickup with plow: $50.00 per hour; rubber tire loader: $75.00 per hour; grader: $75.00 per hour; dump truck: $60.00; snow removal rate: $35.00 per load per 15 yards (price includes all equipment used in price of snow removal) and Ely Snow Plow- pickup with plow: $48.00 per hour; rubber tire loader: $70.00 per hour; grader: no quote; dump truck: $50.00; snow removal rate: $38.00 per load per 15 yards (price includes all equipment used in price of snow removal).<BR><BR>10.1.5 Approved Dean Foods as milk product supplier for the 2009-2010 school year: fat free chocolate - .1790, 2% milk - .1760; skim milk - .1640, 1% milk - .1730 (prices based on May 2009 Fluid Milk Escalator Clause). No other quotes were received.<BR><BR>10.1.6 Approved Pan-O-Gold Bakery as bread product supplier for the 2009-2010 school year: Whole Grain White 1 &#189; # Sandwich- 1.25, White 1 &#189;# Sandwich-1.10, Coney Buns (per dozen)-1.20, Hamburger Buns 4" (per dozen)-1.20, Foot Long Buns (per dozen)-2.20, White Dinner Rolls 16 ct.- 1.20 (12 ct.), Wheat Dinner Rolls 16 ct.- 1.25 (12 ct.), English Muffins (per dozen) 1.75, Deli (Hoagie) Buns for Subs (per dozen)-3.00 (24 ct.); quotes were also received from Sunrise Bakery: Whole Grain White 1 &#189; # Sandwich- 2.29,White 1 &#189;# Sandwich-1.99, Coney Buns (per dozen)-2.59, Hamburger Buns 4" (per dozen)-2.54, Foot Long Buns (per dozen)-5.49, White Dinner Rolls 16 ct.- 2.49 , Wheat Dinner Rolls 16 ct.- 2.59 , English Muffins (per dozen)-no quote, Deli (Hoagie) Buns for Subs (per dozen)-5.94; and from Sara Lee Fresh Bakery- Whole Grain White 1 &#189; # Sandwich- 1.30,<BR><BR> White 1 &#189;# Sandwich-1.20, Coney Buns (per dozen)-1.35, Hamburger Buns 4" (per dozen)-1.28, Foot Long Buns (per dozen)-2.55, White Dinner Rolls 16 ct.- 2.06, Wheat Dinner Rolls 16 ct.- 2.13, English Muffins (per dozen) 2.15,<BR><BR> Deli (Hoagie) Buns for Subs (per dozen)-1.85.<BR><BR>10.1.7 Approved Northern Reliable Insurance Agency, Inc., I'Falls, as the district's liability insurance provider for 2009-2010 school year - $30,224.00. Quotes were also submitted by Wells Fargo Insurance, Ely - $41,983.00. <BR><BR>10.1.8 Approved Northern Reliable Insurance Agency, Inc., I'Falls, as the district's workers' compensation insurance provider for 2009-2010 school year- $25,467.00. Quotes were also submitted by Wells Fargo Insurance, Ely-$37,742.00; Reliable Insurance Agency, Cloquet-$28,018.00.<BR><BR>10.1.9 Adopted final FY09 revenue and expense budget.<BR><BR>10.1.10 Adopted tentative FY10 revenue and expense budget.<BR><BR>10.1.11 Approved 2009-2010 Happy Days Nursery School Lease Agreement (JFK Rm. #8).<BR><BR>Motion carried.<BR><BR> 10.2 Moved by Erzar, seconded by Richter, to approve the following Personnel Consent Agenda:<BR><BR> 10.2.1 Hired Kelsey Borchert for the Early Childhood Family Educator position for the 2009-2010 school year under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board Policy (Less than 10 hours per week during the school year - 184 hrs., $18.45 per hr.).<BR><BR> 10.2.2 Hired Tamara Jordan as 1.0 elementary teacher for the 2009- 2010 school year under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board Policy.<BR><BR> 10.2.3 Hired Kurt Mattila as head boys' hockey coach for the 2009-2010 season under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy.<BR><BR> 10.2.4 Hired Nichole Boitz as dance team coach for the 2009-2010 seasons under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy.<BR><BR> 10.2.5 Hired Kurt Mattila as head football coach for the 2009-2010 seasons under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy.<BR><BR> 10.2.6 Granted maternity Leave (30 days paid), Megan Devine (9-26-09); child care leave through February 1, 2010.<BR><BR> 10.2.7 Approve administrative transition model for 2009-2010 was pulled from consent agenda for a separate vote.<BR><BR> 10.2.8 Approved Cavan Fitzsimmons as volunteer coordinator and supervisor for summer 2009 weight room program.<BR><BR>Motion carried.<BR><BR> Moved by York-Jesme, seconded by Pengal, to explore Option #1 - Recruitment/<BR><BR>Mentoring model for the 2009-2010 school year:<BR><BR> Position FTE Total Cost<BR><BR> Superintendent Part-time $64,437<BR><BR> Business Manager .4 FTE $43,002<BR><BR> Elementary Principal/ 1.0 FTE $116,277 ($81,394 stimulus)<BR><BR> Director of Federal and (.3 Principal<BR><BR> Special Projects (.7 funded .7 Director)<BR><BR> from stimulus revenues) <BR><BR> Guidance/Ass't Principal 1.0 FTE $89,865<BR><BR> (Guidance .51, Ass't <BR><BR> Principal .49)<BR><BR> High School Principal/ 1.0 FTE $103,601<BR><BR> Director of Operations <BR><BR> (.5/.5 even split) ________<BR><BR> Total $417,182<BR><BR> General Fund Split 335,788<BR><BR> ($81,394 stimulus)<BR><BR> The business manager's position 08-09 cost = $64,503<BR><BR> This position requires assessment in terms of district need and cost benefit. It is recommended that 09-10 budget continue to carry $64,503 as this point in time. 10-11 budget year will see a reduction of this position. Motion carried.<BR><BR> 10.3 Policy Consent Agenda<BR><BR> 10.3.1 Approved District Finance and Operations Policy Codes 111 & 112. Motion carried.<BR><BR>11.0 Administrative Reports:<BR><BR>11.1 Superintendent:<BR><BR> 11.1.1 Update on OPEB bonding: Dr. Langan will come to July meeting with recommendation on how to deal with post employment retiree benefits (PERB) liability. Clerk Kellerman asked that a recommendation be given to the board to review before the July meeting. This will be given to the Board to review at the June 19th study session.<BR><BR> 11.1.2 Update on facility plan: Dr. Langan will present a recommendation to the Board at the July meeting. A recommendation will be given to the Board to review at the June 19th study session.<BR><BR> 11.1.3 Design for program projection for 2009-2010 to 2012-2013. A report will be given at another date.<BR><BR> 11.1.4 Don reported that Tower/Soudan/Babbitt-Embarrass contacted Athletic Director Tim Omerza about the possibility of forming a boy's cross country running team. More information to follow.<BR><BR>11.2 Principal:<BR><BR>11.2.1 Tim Omerza, Athletic Director, submitted an Ely Memorial High School Activities Spring 2008-2009 Summary for review. Chairman Marsnik stated he appreciates getting the report.<BR><BR>11.3 Board Committee Reports:<BR><BR>11.3.1 A study session was scheduled for June 19, 2009, at 3:30 p.m. in the school board meeting room to discuss OPEB bonding, facilities bonding, and Dr. Langan's contract for 2009-2010.<BR><BR>12.0 Moved by York-Jesme, seconded by Erzar, to go into a closed session to discuss negotiations strategy regarding the Ely Education Association. Motion carried.<BR><BR> 13.0 Meeting adjourned at 9:05 p.m.<BR><BR> Scott C. Kellerman, Clerk<BR><BR>