School Board Meeting Minutes September 14, 2009

School Board Meeting Minutes<BR><BR>September 14, 2009<BR><BR>The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik. On roll call the following directors were present: Erzar, Kellerman, Marsnik, Pengal, Richter. Absent: York-Jesme. Also present: High School Principal/Director of Operations, Dr. Kimberly Belcastro; Superintendent Dr. Donald Langan; Elementary Principal Joselyn Murphy; Tom Coombe, Ely Echo; Adam Masloski, Ely Timberjay. <BR><BR> 4.0 Moved by Kellerman, seconded by Erzar, to approve the agenda as amended. Motion carried.<BR><BR> 5.0 Open Forum: Ann Spangler.<BR><BR> 6.0 Approval of Past Meeting Minutes:<BR><BR> 6.1 Moved by Erzar, seconded by Richter, to approve the minutes of the regular meeting of August 10, 2009. Motion carried. <BR><BR> 7.0 The following correspondence/informational items were presented: <BR><BR> 7.1 John Controls-Sr. Performance Assurance Engineer, Doug Jost presented the Year 8 Annual Report.<BR><BR> 7.2 Ely Early Childhood Coalition Vision Pamphlet was presented (Northland Chapter grant applied for by Kindergarten teacher, Megan Devine and ECFE Program Coordinator, Mary Mattson).<BR><BR> 8.0 Old Business: None.<BR><BR> 9.0 New Business: Only on consent agenda.<BR><BR> 10.0 Consent Agenda:<BR><BR> 10.1 Moved by Erzar, seconded by Kellerman, to approve the following <BR><BR> Program Consent Agenda: <BR><BR> 10.1.1 Bills due and payable amounting to $130,850.46 including check numbers 43036 through 43162.<BR><BR> 10.1.2 July 2009 financial reports as presented: Total monthly receipts: $555,944.18; total monthly payroll: $60,255.59; total fringe benefits: $ 7,941.68; invoices: $629,608.43; total monthly expenditures: $697,805.70; total revenue over expenditures: ($141,861.52).<BR><BR> 10.1.3 Approved the following gifts and donations: 1. $1,026.72 from Target-Take Charge of Education Program for the Memorial High School to be used at the school's discretion; 2. $794.62 Target-Take Charge of Education Program for the Washington Elementary to be used at the school's discretion; 3. $39.00 from Wells Fargo Foundation Educational Matching Gift Program-Donald D. Rausch to purchase educational supplies for the elementary school.<BR><BR> 10.1.4 For information only-no Board action. Quote for bus garage addition submitted by Hall Contracting to remove and rebuild three stall bus garage under football stadium-$26,220.00. Dr. Langan will be also be meeting with a representative from Morton Bldgs. to get an estimate on extending the metal bus garage and will have a recommendation by the end of the month.<BR><BR> 10.1.5 For information only - no Board action. Quote for new phone system from North Country Business Products (replacement $69,239.66, retrofit-$28,092.28.<BR><BR> 10.1.6 Certify Proposed Levy 2009 Payable 2010 to the maximum ($1,329,068.59). Supt. Langan would like to schedule a Board work session before the December levy certification to go over the levy. This will be scheduled at the November meeting.<BR><BR> Motion carried.<BR><BR> 10.1.7 Moved by Erzar, seconded by Richter to direct the superintendent to develop a Q comp plan for the district. Motion carried. A letter was received from the Ely Education Association asking the district to look into this. For review at the October Board meeting. <BR><BR> 10.2 Project HTC (High Tech Classroom Coalition) - joint effort with ISD #2142 to build technically advanced classrooms that will allow for a learning environment both in and out of the classrooms. The classrooms will provide for sharing resources between classrooms, students within the schools, between districts and students at a global level. Our district is working with ISD #2142 to implement in the future as part of our technology upgrades. <BR><BR> 10.3 Moved by Kellerman, seconded by Pengal, to approve the following Personnel Consent Agenda:<BR><BR> 10.3.1 Approved Emma Peterson as volunteer cross country coach for the 2009-2010 season contingent upon having on file a satisfactory criminal background check with the ISD #696 district office.<BR><BR> 10.3.2 Approved Larry Mischke as volunteer assistant football coach for the 2009-2010 season contingent upon having on file a satisfactory criminal background check with the ISD #696 district office.<BR><BR> 10.3.3 Approved Tom Wetzel as volunteer assistant football coach for the 2009-2010 season contingent upon having on file a satisfactory criminal background check with the ISD #696 district office.<BR><BR> 10.3.4 Approved Louie Gerzin as volunteer assistant football coach (junior high) for the 2009-2010 season contingent upon having on file a satisfactory criminal background check with the ISD #696 district office.<BR><BR> 10.3.5 Approved Bill Henning as volunteer assistant football coach (junior high)for the 2009-2010 season contingent upon having on file a satisfactory criminal background check with the ISD #696 district office.<BR><BR> 10.3.6 Hired Denise Drechsler for the choreographer position for the 2009 high school fall musical under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy.<BR><BR> 10.3.7 Hired Peter Kess for the play technician position for the 2009 high school fall musical under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and school Board policy.<BR><BR> Motion carried.<BR><BR> 10.3.8 Moved by Kellerman, seconded by Erzar, to increase Adam Gruendemann (Vocal Music Instructor) from .645 FTE to .845 FTE (BA Step 1, $27,243.65). Increase of $6,448.20. <BR><BR> Motion carried.<BR><BR> 10.3.9 Moved by Kellerman, seconded by Richter, to increase Ken Hupila (Physical Education Instructor) from .89 FTE to 1.0 FTE (MA Step 13, $59,375). Increase of $6,531.00. Motion carried.<BR><BR> 10.3.10 Moved by Erzar, seconded by Kellerman to approve the retirement incentive offer for John Yadlosky. Motion carried. <BR><BR> 10.3.11 Custodian job descriptions (draft only - action in October)<BR><BR> 10.3.12 Moved by Kellerman, seconded by Richter, to increase theCommunity Education Coordinator position from 500 to 615 hours. No increase in hourly rate ($13.00). <BR><BR> Motion carried.<BR><BR> 10.4 Policy Consent Agenda:<BR><BR> 10.4.1 Moved by Richter, seconded by Pengal, to approve the Personnel Evaluation Process Policy - Policy Code 260, Staff. Richter amended her motion to include bimonthly updates of the progress of employee evaluations. Motion carried.<BR><BR> 10.5 Moved by Kellerman, seconded by Erzar, to eliminate the following non-union positions for the 09-10 school year:<BR><BR> 10.5.1Guidance secretary (08-09 cost - $3,433.72)<BR><BR> 10.5.2 Volunteer coordinator (08-09 cost-$7,047.02)<BR><BR> 10.5.3 Food Service Director - effective no later than November 25, 2009 (08-09 cost $20,356.23)<BR><BR> 10.5.4 Building secretary (office aide) - (08-09 cost - $7,600.74)<BR><BR> 10.5.5 Business manager's position - return to the 06-07 contract time limits (in district office 8 hours per day, Tuesday, Wednesday, Thursday) effective immediately.<BR><BR> 11.0 Administrative Reports:<BR><BR> 11.1 Superintendent:<BR><BR> 11.1.1 Property Appraisal Reports-Hirons & Associates. An appraisal of the school district's property and facilities has not been done for many years and was needed for insurance purposes. Approved by Board action on July 13, 2009.<BR><BR> 11.1.2 High School Principal Belcastro and Elementary Principal Murphy presented enrollment figures as of September 9th: elementary - 278, high school - 260. Home school numbers will be presented at the October board meeting broken down by high school and elementary.<BR><BR> 11.1.3 MN School Boards Association Delegate Assembly Election. Ballots were passed out to Board members to vote to be returned to Penny by Oct. 1.<BR><BR> 11.1.4 Update on Connect Ed parent communication system. To be included in future technology updates.<BR><BR> 11.1.5 Projected needs for all day/everyday kindergarten. District plans to start the second semester of 2009-2010. Need to find space for a second classroom.<BR><BR> 11.1.6 Update on AFSCME Local No. 295 grievance arbitration. Scheduled for October 6, 2009, at 10 a.m. in the School Board meeting room.<BR><BR> 11.1.7 Request for Proposals for a Built to Suit Facility Lease for St. Louis Co. Offices - for information only.<BR><BR> 11.1.8 Reimbursement Agreement Between the city of Ely and ISD #696 - previously Board approved - for information only.<BR><BR> 11.2 Principal:<BR><BR> 11.2.1 Update on student management system implementation - Elementary Principal spoke about the JMC program; it is Gold Standard which means it is updated with Minnesota Department of Education and State of Minnesota requirements; parent portal has been implemented in the high school and will be next year in the elementary.<BR><BR> 11.2.2Technology update - Director of Operations/H.S. Principal Kimberly Belcastro stated we need to have a qualified person come and assess our technology needs. She gave a report of the district's 2009 MCA test scores.<BR><BR> 11.2.3 School opening report.<BR><BR> 11.3 Board Committee Reports: <BR><BR> 11.3.1 Clerk Kellerman brought the ad placed by the Virginia Public Schools in the August 29, 2009, Timberjay promoting their district via standardized test scores to the Board's attention for discussion. He suggested we be more active in the media to promote our district.<BR><BR> 11.3.2 Facilities inspection - Member Erzar would like to schedule a facilities inspection to be held in two segments: 1. Memorial bldg./football facilities/baseball facilities/Industrial bldg.; 2. Washington/JFK/Arena/Boiler house. Penny will contact the Building and Grounds Committee to schedule the inspections.<BR><BR> 11.3.3 Baseball field improvements: Member Erzar wanted to know when the shop class would start on the repair of the baseball field equipment room and other repairs. Industrial Arts instructor Rob Simonich said they would be starting this week.<BR><BR> 12.0 Moved by Richter, seconded by Pengal, to go into a closed session to discuss negotiations strategy with the Ely Education Association immediately following adjournment. Motion carried.<BR><BR> 13.0 Meeting adjourned at 9:58 p.m. Motion carried.<BR><BR> Scott C. Kellerman, Clerk<BR><BR>Ely Echo 10/17/2009