ISD 696 Meeting of January 11, 2010

School Board Meeting Minutes<BR><BR>January 11, 2010<BR><BR>1.0 The regular/reorganizational meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Superintendent Langan (acting chair).<BR><BR>2.0 On roll call the following directors were present: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Absent: None. Also present: Joselyn Murphy, Elementary Principal, High School Principal/Director of Operations, Dr. Kimberly Belcastro; Superintendent Dr. Donald Langan; Tom Coombe, Ely Echo; Adam Masloski, Ely Timberjay. <BR><BR>3.0 Pledge of Allegiance<BR><BR>4.0 Election of Officers:<BR><BR>4.1 Kellerman nominated Marsnik for Board Chairperson. Moved by Kellerman, seconded by Erzar, that nominations be closed and unanimous ballot cast for Marsnik for Board Chairperson. Motion carried.<BR><BR>4.2 Erzar nominated Kellerman for Clerk, seconded by York-Jesme. Moved by Erzar, seconded by Richter, that unanimous ballot cast for Kellerman for Clerk. Motion carried.<BR><BR>4.3 Kellerman nominated York-Jesme for treasurer, seconded by Erzar. Moved by Kellerman, seconded by Richter, that nominations be closed and unanimous ballot cast for York-Jesme for treasurer. Motion carried.<BR><BR>5.0 Moved by Erzar, seconded by York-Jesme, to approve the agenda as amended. Motion carried.<BR><BR>6.0 Open Forum: There were no requests by the public to speak.<BR><BR>7.0 Approval of Past Meeting Minutes:<BR><BR>7.1 Moved by York-Jesme, seconded by Erzar, to approve the minutes of the regular meeting of December 14, 2009, as amended. High School Principal, Joselyn Murphy was present at this meeting. Motion carried. <BR><BR>8.0 The following correspondence/informational items were presented: <BR><BR>8.1 Student Council Vice President Jenna Potter was present and requested that students be admitted to athletic events free during Winter Frolic week if they present their student ID at the gate. Moved by Erzar, seconded by York-Jesme, to recognize students by allowing them to be admitted into athletic events free by presenting their student ID at the gate during Winter Frolic week. Motion carried. <BR><BR> She also gave an update of Student Council activities: they are fundraising for the hypnotist that is scheduled to be at the school in March.<BR><BR>9.0 Old Business: None at this meeting.<BR><BR>10.0 New Business: <BR><BR>10.1 Erzar suggested the School Board obtain school ID badges. Board members will be contacted at the beginning of each school year prior to picture day so that the Board members that would like to have a badge can get one ordered. Enstrom Studios donates this service and the badges to our district each year. Supt's Assistant, Penny Popesh, will contact Amy Kingsley, school district contact, to obtain an ID badge for Member Erzar.<BR><BR>11.0 Consent Agenda:<BR><BR>11.1 Moved by York-Jesme, seconded by Erzar, to approve the following <BR><BR>Program Consent Agenda:<BR><BR>Designated the second Monday of each month at 7:00 p.m. as the day and time of the regular school board meeting.<BR><BR>Designated the Ely Echo as the official district newspaper. A request for quotes was submitted to the Ely Echo and the Ely Timberjay. The only quote received was from the Ely Echo.<BR><BR>Designated Boundary Waters Bank, U.S. Bank and Minnesota School Liquid Asset Fund as district financial institutions.<BR><BR>Board member committee assignment for 2010. This item was pulled from the consent agenda and moved to 13.3. Board Committee Reports.<BR><BR>Designated Marie Rinta, Finance Manager, and Connie Ojala, Bookkeeper, as district staff to conduct electronic fund transfers.<BR><BR>Established School Board compensation levels for 2010 at $150.00 per month plus life insurance ($30,000).<BR><BR>Bills due and payable amounting to $265,827.17 including check numbers 43597 through 43815 for the month of December 2009<BR><BR>December 2009 financial reports as presented: Total monthly receipts: $328,774.47; total monthly payroll: $260,672.06; total fringe benefits: $148,146.92; invoices: $156,645.26; total monthly expenditures: $565,464.24; total revenue over expenditures: ($236,689.77).<BR><BR>Approved the following gifts and donations: 1. $145.59 from Ely Girl Scouts for the high school fall musical; 2. $400.00 from Northern Grounds - Coffee Sales Fundraiser, &#189; for high school/1.2 for elementary students; 3. $596.10 from St. Mary's/Duluth Clinic to purchase secondary science supplies; 4. $350.00 from the Kiwanis Club of Ely to be used to purchase Early Childhood Family Education program supplies; 5. $450.23 from Ely Education Foundation to purchase Wish List items.<BR><BR>11.1.10 Approved Range Association of Municipalities and Schools<BR><BR>(RAMS) 2010 membership dues in the amount of $1,250.00.<BR><BR>Motion carried.<BR><BR> 11.2 Moved by York-Jesme, seconded by Pengal, to approve the following Personnel Consent Agenda:<BR><BR>11.2.1 Review and action on elementary stimulus fund project: Reduce Myia Conro, Title I Coordinator/Instructor by .2 FTE effective immediately. <BR><BR>Motion carried.<BR><BR>11.3 Moved by Kellerman, seconded by Richter, to adopt the following Policy consent Agenda:<BR><BR>11.3.1 Substitute Employee Policy, Policy Code 205; Staff. <BR><BR>Motion carried.<BR><BR>12.0 12.1 Property values as reported by appraisers/assessors: District property was reassessed and found to be at greater replacement value. In the future the School Board may not want to insure facilities that may be demolish in the future at 100% replacement value.<BR><BR> 12.2 Effect on insurance costs and options for the Board: As a result of the recent appraisal there has been a premium increase of $6,757 for period July1, 2009, to June 30, 2010. The Board would like a representative of the insurance company to come and explain the new building value listing, and answer questions regarding the insurance policy.<BR><BR>13.0 Administrative Reports:<BR><BR>13.1 Superintendent:<BR><BR>13.1.1 Applied Learning Initiative update: District is not currently involved but Supt. Langan recommends the District maintain discussions on the subject. There may be the possibly of sharing the project with area schools. He will bring recommendations back to the Board.<BR><BR>13.1.2 Heating system update: He and Director of Operations/H. S. Principal, Kim Belcastro will be attending meetings with representatives of Foster, Jacobs & Johnson, and LHB; and will present information at the February Board meeting. The Board gave the "go ahead" for the superintendent to pursue bonding options for the building/heating project.<BR><BR>13.1.3 Bus Update: The District will be receiving a check in the amount of $29,250.00 for the bus that was involved in an accident on October 9, 2009, in Coleraine.<BR><BR>13.1.4 St. Louis County Property Management sent a courtesy communication letter stating that they are pursuing a new 10 year lease agreement with a private property owner in Ely. There anticipated date for relocation is June 30, 2010.<BR><BR>13.1.5 The Board gave Supt. Langan the go ahead to submit the grant application for the federal Race to the Top (RTTT) program. The RTTT Program is part of the American Recovery and Reinvestment Act of 2009. The State Educational Agency (SEA) will be notified in April 2010 by the U.S. Depart. of Ed. (USDE) if the grant is awarded; implementation will begin with the 2010-11 school year. There is a 30 day opt out in the agreement.<BR><BR>13.2 Principals:<BR><BR> 13.2.1 Kim Belcastro, High School Principal:<BR><BR>-The new brochure promoting the District created by Chris Hartman, District Community Education Coordinator, was distributed for review and discussion. The Board will be meeting with the Board of #2142 in the next couple of weeks to discuss options for the possibility of sharing programs, athletics, etc. <BR><BR>13.3 Board Committee Reports: <BR><BR>13.3.1 2010 Committee Structure: A. Required: 1. Safety Committee - Board- Erzar, superintendent, transportation director, head of maintenance, nurse/health professional, industrial tech. staff-Rob Simonich; 2. Continuing Education - Professional staff-Martina Jarecki (Chair), Cheryl Beymer, Judy Klun, Carol Petersen, Rob Simonich, elementary principal - Joselyn Murphy, community member - Sheila Clouse; 3. Meet/Confer & Grievance Committee - Board members-Marsnik, Kellerman, Richter, superintendent, h.s. school principal/director of operations - Kim Belcastro, professional staff - Rob Simonich, Jim Lah, Megan Devine; 4. Staff Development - h. s. principal/director of operations - Kimberly Belcastro, professional staff - H.S.: Laurie Kess, Amy Kingsley, Anna Thompson; Elementary: Susan Ferguson, Martina Jarecki, Tami Jordan, community member; B. Optional Committees: 1. Negotiations (Ely Education Association) - superintendent, board - Jesme, Pengal, Board alternate - Marsnik; Negotiations (AFSCME) - superintendent, Board - York-Jesme, Erzar, Board alternate-Marsnik; Negotiations (Principal) - superintendent, Board -York-Jesme, Pengal, Board alternate - Marsnik; 2. Budget/Finance - full Board, superintendent, business manager; 3. Facilities Committee - full Board, superintendent, head of maintenance; 4. Community Education Advisory - Board - Marsnik, Community Education Coordinator, parents/community; 5. Joint Powers Board - Board-Marsnik, alternate - Erzar; 6. Student Activities/High School League Issues - Board - Richter; 7. Legislative Liaison - Board - Erzar; 8. Home School Liaison - Board - Richter; 9. Communication Improvement Work Group - Board - Richter, York-Jesme. The School Board prefers to hold meetings in the evenings at 6:30 p.m.<BR><BR>14.0 Moved by York-Jesme, seconded by Erzar, to go into a closed session<BR><BR>immediately following this meeting to discuss negotiations strategy regarding AFSCME Local No. 295. Motion carried.<BR><BR>15.0 Meeting adjourned at 8:25 p.m.<BR><BR>Scott C. Kellerman, Clerk<BR><BR>