Ely School Minutes from March, 2010

Special Board Meeting Minutes <BR><BR> March 8, 2010<BR><BR>The special meeting of the School Board of Independent School District No. 696 was called to order at 5:30 p.m. by Chairman Marsnik. On roll call the following directors were present: Erzar, Marsnik, Pengal, Richter, York-Jesme. Absent: Kellerman. Also present: Superintendent Donald Langan; Director of Operations/High School Principal Kimberly Belcastro; Elementary Principal Joselyn Murphy; Mark Case, Business Manager; Nick Wognum, Ely Echo; Adam Masloski, Ely Timberjay.<BR><BR> Chip Jacobs from the engineering firm of Foster, Jacobs & Johnson, Inc. presented the facility report submitted by himself and Kevin Holm of the architectural firm of LHB, Inc. for the board's review.<BR><BR>Bill Fahey and Michael Hoheisel from the public finance firm of Northland Securities presented finance options for the board's review.<BR><BR>Moved by Erzar, seconded by York-Jesme, to adjourn at 6:50 p.m. Motion carried.<BR><BR>Scott C. Kellerman, Clerk<BR><BR>School Board Meeting Minutes<BR><BR>March 8, 2010<BR><BR>The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik. On roll call the following directors were present: Erzar, Marsnik, Pengal, Richter, York-Jesme. Absent: Kellerman. Also present: Elementary Principal, Joselyn Murphy; High School Principal/Director of Operations, Dr. Kimberly Belcastro; Superintendent Dr. Donald Langan; Tom Coombe, Ely Echo; Adam Masloski, Ely Timberjay.<BR><BR>Chairman Marsnik commended Nordic Ski Coaches Paula Anderson and Tyler Fish, and members of the Nordic Ski for their accomplishment at the state level of competition. (Boy's team - state championship; girls' team - 3rd place). Letters of recognition will be sent.<BR><BR>4.0 4.1 Moved by Erzar, seconded by Richter, to approve the agenda as<BR><BR> amended. Motion carried.<BR><BR>5.0 Open Forum: There were no requests from the public to speak.<BR><BR>6.0 Approval of Past Meeting Minutes:<BR><BR>6.1 Moved by York-Jesme, seconded by Erzar, to approve the minutes of the regular meeting of February 8, 2010. Motion carried. <BR><BR>7.0 The following correspondence/informational items were presented: <BR><BR>7.1 Jenna Potter, Student Council representative was present and gave an update of activities: Winter Frolic went well; assembly March 17 - hypnotist; making gift baskets for needy families through the Ely Food Shelf; working on art projects with the elementary students.<BR><BR>8.0 Old Business: None at this meeting.<BR><BR>9.0 New Business: <BR><BR>9.1 Moved by York-Jesme, seconded by Richter, to adopt the Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefor. For: Erzar, Marsnik, Pengal, Richter, York-Jesme. Against: None. Absent: Kellerman<BR><BR>9.2 Mark Case, School Management Services, presented the district financial reports. Moved by Pengal, seconded by York-Jesme, to approve:<BR><BR>9.2.1 Bills due and payable amounting to $230,307.16 including check numbers 43988 through 44153;<BR><BR>9.2.2 February 2010 financial reports as presented: Total monthly receipts: $435,842.16; total monthly payroll: $232,794.09; total fringe benefits: $197,531.06; invoices: $212,248.23; total monthly expenditures: $642,573.38; total revenue over expenditures: ($206,731.22).<BR><BR>9.2.3 Approved the following gifts and donations: 1. $1,500.00 from Pamida Foundation, &#189; for the high school/1/2 for the elementary (educational needs); 2. $39.00 from Wells Fargo Foundation Educational Matching Gift Program - Donald D. Rausch to purchase elementary educational supplies; 3. $25.00 from Wells Fargo Community Support Campaign-Linda E. Kallerud to purchase elementary educational supplies; 4. $25.00 from Wells Fargo Community Support Campaign - Theresa M. Muhvich to purchase classroom supplies-non-designated; $25.00 from Wells Fargo Community Support Campaign-Donna Niskala to purchase elementary educational supplies. <BR><BR>Motion carried.<BR><BR>10.0 Consent Agenda:<BR><BR> 10.1 Program: <BR><BR>10.1.1 The 2010-2011 school year calendar drafts were presented for review; one with a spring break and one without. Supt. Langan will present a recommendation to the board at the April meeting.<BR><BR> 10.2 Moved by Erzar, seconded by York-Jesme, to approve the following Personnel Consent Agenda:<BR><BR>10.2.1 Hired Jayne Dusich for the Head Girls' Track Coach position for the 2009-2010 school year contingent upon having on file a satisfactory criminal background check with ISD #696 district office and under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy.<BR><BR>10.2.2 Hired Jim Wittrup and Emmett Penke to share the Assistant Baseball Coach position for the 2009-2010 school year contingent upon having on file a satisfactory criminal background check with ISD #696 district office and under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy.<BR><BR>10.2.3 Hired Will Helms for the Head Boys' Track Coach position for the 2009-2010 school year contingent upon having on file a satisfactory criminal background check with ISD #696 district office and under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy.<BR><BR>10.2.4 Approved Christine Hartman as volunteer Assistant Girls' Track Coach for the 2009-2010 school year contingent upon having on file a satisfactory criminal background check with ISD #696 district office.<BR><BR>10.2.5 Approved Ryan Anderson as the Environmental Learning Center Trip Coordinator for the 2009-2010 school year.<BR><BR>10.2.6 Approved Agreement Between ISD No. 696 and Ely Principals' Association for 2009-2010 and 2010-2011.<BR><BR>10.2.7 Approved 2009-2010 retirement incentive for Ely Education Association and AFSCME Local No. 295 spring 2010 retirees using the same formula as was used in 2009. EEA offer: contingent on a minimum of three unit members would be needed to offer the early notice retirement incentive the spring of 2010. Offer would also include the AFSCME employee who retired in 2009.<BR><BR> Motion carried.<BR><BR>10.3 Policy Consent Agenda: <BR><BR>10.3.1 Moved by Erzar, seconded by Richter, to adopt the At Will Employee Policy. Motion carried. <BR><BR>11.0 Program<BR><BR> 11.1 Board action on facilities plan<BR><BR>11.1.1 Campus configuration -A special meeting will be held on Friday, March 19th at 5:30 p.m. for review of the facility plan options and board action. Chip Jacobs of Foster, Jacobs, and Johnson, Inc. (engineer) and Kevin Holm of LHB, Corp. (architect) will be present to answer questions.<BR><BR>Moved by Richter, seconded by Erzar, to:<BR><BR>11.1.2 Direct Supt. Langan to proceed with review and comment;<BR><BR>11.1.3 Name Northland Securities as project finance consultant (resolution for Certification of Minutes Relating to the Issuance of a Lease Purchase Financing and Certificates of Participation, Series 2010A will be presented at the April meeting)<BR><BR>11.1.4 Name Foster, Jacobs, and Johnson as project engineers. <BR><BR>For: Erzar, Marsnik, Pengal, Richter, York-Jesme. Against: None. Absent: Kellerman. Motion carried.<BR><BR>11.2 Moved by York-Jesme, seconded by Pengal, to approve the Agreement to provide online instruction for 2010-2011 with Northern Star Online. Motion carried.<BR><BR>11.3 Moved by Erzar, seconded by York-Jesme, to approve the Application for Cooperative Sponsorship for girls' golf with ISD #2142 (John F. Kennedy High School, Babbitt; and Tower-Soudan High School, Tower) beginning with the 2009-2010 season. For: Erzar, Marsnik, Pengal, Richter, York-Jesme. Against: None. Absent: Kellerman. Motion carried.<BR><BR>11.4 Moved by York-Jesme, seconded by Erzar to adopt the resolution for Certification of Minutes Relating to Line of Credit Agreement. For: Erzar, Marsnik, Pengal, Richter, York-Jesme. Against: None. Absent: Kellerman. Motion carried.<BR><BR>11.5 Moved by Richter, seconded by Pengal, to adopt the resolution for Certification of Minutes Relating to "MN Trust". For: Erzar, Marsnik, Pengal, Richter, York-Jesme. Against: None. Absent: Kellerman. Motion carried.<BR><BR>12.0 Administrative Reports:<BR><BR>12.1 Superintendent:<BR><BR>12.1.1 Supt. Langan, Director of Operations Belcastro and Director Erzar will be attending the 2010 Joint Legislative Conference for Schools, Cities, Counties and Townships on March 25, 2010, in St. Paul.<BR><BR>12.1.2 Legislative update- Langan and Belcastro recently attended hearings in St. Paul on K-12 finance.<BR><BR>12.1.3 Technology update - the new server has been installed thanks to Brad Ruoho and Mike Hall at Voltz along with Judy Klun, Media Specialist.<BR><BR>12.1.4 2010-2011 tentative budget and considerations - will be using the budget cycle adopted by the board on 8-11-08.<BR><BR>12.1.5 Reminder-Joint work session with Ely City Council, Monday, March 15, 2010, 6:00 p.m. at the Boathouse.<BR><BR>12.1.6 A copy of the State Aid Payment Delay as per Minnesota Statutes 127A.46 was passed out. Repayment scheduled for May 30, 2010. Amount for district is $300,761.30.<BR><BR>12.1.7 Gate fee changes for 2009-2010 baseball season: District athletic director, Tim Omerza, is requesting that the district stop selling tickets to baseball games starting this season due to declining attendance; because our district is the only school in our section that charges a gate fee, and because of numerous community complaints. The subject will be revisited at the April meeting once information on the revenue that is generated can be compiled.<BR><BR>12.2 Principals:<BR><BR> 12.2.1 Joselyn Murphy, Elementary Principal: <BR><BR>-The Revised Curriculum Review Process was presented<BR><BR> 12.2.2 Kim Belcastro, High School Principal:<BR><BR>-Athletic Director, Tim Omerza, presented the Ely Memorial High School activities winter 2009-2010 summary<BR><BR>-The 2010-2011 grades 7-12 registration guide was presented. A final schedule will be presented at the April meeting.<BR><BR>-Revised high school graduation requirements-working on increasing credit requirements<BR><BR>-Babbitt/Embarrass-Tower/Soudan and Ely high school extra and cocurricular activities report - a template is in the process of being made using information from the June 30, 2009, audit document. <BR><BR>12.3 Board Committee Reports: District has a tentative 2009-2010, 2010-2011 contract agreement with AFSCME Local No. 295. They will be voting on March 11, 2010.<BR><BR>13.0 Moved by Erzar, seconded by York-Jesme, to adjourn at 8:50 p.m. Motion carried.<BR><BR>Scott C. Kellerman, Clerk<BR><BR>School Board Study Session<BR><BR>March 23, 2010<BR><BR>The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 5:30 p.m. in the Memorial Media Center with the following directors present: Erzar, Kellerman, Marsnik, Pengal, York-Jesme. Absent: Richter. Also present was Superintendent Donald Langan; Kim Belcastro, Director of Operations/High School Principal; Joselyn Murphy, Elementary Principal; Mike Hoheisel, Northland Securities; Kevin Holm, LHB; Chip Jacobs, Foster, Jacobs & Johnson, Inc.; Nick Wognum, Ely Echo; Eli Bissonett, WELY Radio; Adam Masloski, Ely Timberjay.<BR><BR>Kevin Holm and Chip Jacobs presented the Ely School Assessment and Heating Replacement and answered questions from Board and community members regarding the facilities options presented. <BR><BR>Director Erzar stated, "we have been working on facilities for three years already" and "we should have meetings every week until we get this done."<BR><BR>Chairman Marsnik stated that a final decision regarding the facilities and heating plant will be made at the April 12, 2010, regular board meeting.<BR><BR>A study session was scheduled for Monday, April 5, 2010, at 5:30 p.m. in the Memorial Media Center for further review and discussion of the facilities project. Director Pengal will present his ideas and community members will have the opportunity to speak. An advertisement will be put in the Ely Echo with Dr. Langan's contact information so the community can ask questions about the heating project or district facilities in general; questions and answers will be published on the district's website. <BR><BR>If the JFK Bldg. is closed there is space for all curricular programs in the remaining facilities. The Board would like the principals to report back to them on where the extra curricular and community activities that are presently held in the JFK Bldg. will be held in the remaining facilities if the JFK Bldg. should be closed. They would like to the information before the April 12th regular meeting for their review. <BR><BR>Dr. Langan stated that at the regular board meeting in May he would present a five year facility plan. The plan would be reviewed on an annual basis and be updated to keep up on maintenance of district facilities. <BR><BR>Moved by Kellerman, seconded by York-Jesme, to adjourn at 7:50 p.m.<BR><BR> Scott C. Kellerman, Clerk<BR><BR>Ely Echo 4/17/2010<BR><BR>