Ely School Board Meeting Minutes for May 10, 2010 and May 25, 2010

School Board Meeting Minutes<BR><BR> May 10, 2010<BR><BR>The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik. <BR><BR>On roll call the following directors were present: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Absent: None. Also present: Elementary Principal, Joselyn Murphy; High School Principal/Director of Operations, Dr. Kimberly Belcastro; Superintendent Dr. Donald Langan; Tom Coombe, Ely Echo; Adam Masloski, Ely Timberjay; Eli Bissonett, WELY.<BR><BR>Pledge of Allegiance.<BR><BR>Chairman Marsnik commended Justin Lindgren, band director, and the high school band for their Superior Rating in category one at state competition; and Donna Kari, head speech coach, and students for their achievements at state competition.<BR><BR>4.0 Approval of Agenda<BR><BR>4.1 Moved by Erzar, seconded by York-Jesme, to approve the agenda as<BR><BR> amended. Motion carried.<BR><BR>5.0 Open Forum: There were no requests to speak.<BR><BR>6.0 Approval of Past Meeting Minutes:<BR><BR>6.1 Moved by Richter, seconded by York-Jesme, to approve the minutes of the study session of April 5, 2010. Motion carried. <BR><BR>6.2 Moved by Erzar, seconded by Kellerman, to approve the minutes of the regular meeting of April 12, 2010. Motion carried. <BR><BR>6.3 Moved by Richter, seconded by Erzar, to approve the minutes of the special meeting of April 22, 2010. Motion carried.<BR><BR>7.0 The following correspondence/informational items were presented: <BR><BR>7.1 Jenna Potter, Student Council Representative, was present and gave an update of activities: elections for executive committee for 10-11; planning for next year; requested permission from the board to hold a pack the stadium fundraiser on May 21st where students would be admitted to the baseball free. Moved by York-Jesme, seconded by Erzar, to approve the request made by the student council to waive admission fees for students to the baseball game on May 21st (Pack the Stadium). Motion carried.<BR><BR>8.0 Old Business: None at this meeting.<BR><BR>9.0 New Business: <BR><BR>9.1 Moved by Erzar, seconded by York-Jesme, to adopt the Resolution Placing Myia Conro on Unrequested Leave of Absence to the Extent of .4 FTE. For: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Against: None. Motion carried.<BR><BR>9.2 Moved by York-Jesme, seconded by Richter, to adopt the Resolution Placing Todd Hohenstein on Unrequested Leave of Absence to the Extent of .4 FTE. For: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Against: None. Motion carried.<BR><BR>9.3 Moved by Kellerman, seconded by York-Jesme, to adopt the Resolution Relating to the Termination and Non-Renewal of the Teaching Contract of Kelsey Borchert, A Probationary Teacher. For: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Against: None. Motion carried.<BR><BR>9.4 Moved by Erzar, seconded by Richter, to adopt the 2010-2011 Resolution for Membership in the Minnesota State High School League. For: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Against: None. Motion carried.<BR><BR>9.5 Moved by_______, seconded by_________, to approve the 2009-2010 revenue and expenditure final budget. This item was deleted from the agenda and will be on the May 25th work session agenda.<BR><BR>9.6 2010-2011 revenue and expenditure budget draft for review. This item was deleted from the agenda and will be on the May 25th work session agenda and then for approval at the June regular meeting of the board.<BR><BR>10.0 Consent Agenda:<BR><BR>10.1 Moved by Kellerman, seconded by Richter, to approve the following Program consent agenda: <BR><BR>10.1.1 Bills due and payable amounting to $238,819.68 including check numbers 44277 through 44440.<BR><BR>10.1.2 April 2010 financial reports as presented: Total monthly receipts: $695,766.74; total monthly payroll: $304,615.56; total fringe benefits: $217,377.93; invoices: $150,523.40; total monthly expenditures: $672,516.89; total revenue over expenditures: $23,249.85.<BR><BR>10.1.3 Approved the following gifts and donations: 1. $75.00 from Wells Fargo Educational Matching Gift Program - Linda E. Kallerud, Theresa M. Muhvich, Donna M. Niskala ($25.00 each) to purchase elementary educational supplies; 2. $298.18 from Ely Washington Elementary PTO for transportation expense for 6th grade field trip to Giant's Ridge; 3. $275.00 from Susan Wold from her family and friends as a memorial to her late husband Cliff Wold to be used for the high school football program; $100.00 from the Ely Jaycees to purchase planners for the 7th graders for 2010-2011; 4. $2,000 from Tim and Annette Frisell-Riley to be used for Ely Community Resource programs; 5. $35,000 from Eugene and Evelyn Domich c/o Celia Domich to be used by the high school.<BR><BR>10.1.4 Approved the 2010-2011 calendar as amended.<BR><BR>10.1.5 Approved quote submitted by Reliable Insurance Agency - Greg Beyer, Cloquet, Minnesota, for our workers' compensation insurance for 2010-2011 in the amount of $23,383.00. Quotes were also submitted by Northern Reliable Insurance Agency-Tim. A. Anderson, I'Falls, MN - $24,892.00. Quotes were also requested from Vaaler, Assured Protection, Inc., Norshor Agency and Wells Fargo but none were submitted.<BR><BR>10.1.6 Tentatively approved quote from Vaaler-Casey Holland, for our liability insurance for 2010-11 in the amount of $36,758.00. Vaaler representative will appear before the board and go through the policy and its coverage, limits, deductibles, and exclusions at the work session on May 25, 2010, at 5:30 p.m. Final board action will take place at the June regular meeting. Quotes were also submitted by Reliable Insurance Agency-Greg Beyer-$35,791.69; Northern Reliable Insurance Agency-Tim A. Anderson-$47,324.00. Quotes were also requested from Assured Protection, Inc., Norshor Agency and Wells Fargo but none were submitted.<BR><BR>10.1.7 Approved Eikill & Schilling Ltd. as auditors for year ended June 30, 2010 in the amount of $18,400.<BR><BR>10.1.8 Draft of Five Year Facility Plan was presented for review (Board action at June regular meeting). <BR><BR>Motion carried.<BR><BR>10.2 Moved by Richter, seconded by Erzar, to approve the following Personnel Consent Agenda:<BR><BR>10.2.1 Approved Dawn Nelson as volunteer assistant track coach for the 2009-2010 season contingent upon having on file a satisfactory criminal background check with the ISD No. 696 district office.<BR><BR>10.2.2 Decline to renew head varsity football coach contract from 2009 and to hire Brian Lamppa for the head football coach position in accord with MS 122A.33 contingent upon having on file a satisfactory criminal background check with ISD No. 696 district office and under terms and conditions of the collective bargaining agreement between ISD No. 696 and the Ely Education Association and School Board policy. This item was pulled from consent agenda as the request of Director Erzar.<BR><BR>10.2.3 Approved renewal of the contract of Adam Gruendemann, music teacher (probationary-2nd year).<BR><BR>12.2.4 Approved the Application for Employment in Licensed Positions as amended. The word Positions was omitted from the sentence List Civic and Community Activities and Positions Held on fourth page; the sentence Have you ever been discharged or forced to resign from any position? __yes ___ no. If yes, give details:_____ was added to the application.<BR><BR>10.2.5 Approved the Application for Employment in Non-Licensed Positions as presented.<BR><BR>10.2.6 Approve school secretary job description as amended; add Other duties as assigned by immediate supervisor.<BR><BR>Motion carried.<BR><BR>Chairman Marsnik requested that Dr. Langan draft a hiring procedures<BR><BR>policy that includes the steps that are taken and who is involved in the process. <BR><BR>The draft will be presented for review at the June regular meeting.<BR><BR>The Board adjourned to the Memorial Media Center at 7:55 p.m. The school board met in closed session to review the basis of administrations' recommendation to not renew the football coaching contract of Kirt Mattila and concluded the board had sufficient information to make a decision on the proposed resolution. The session began at 8 p.m. and adjourned at 8:45 p.m.<BR><BR>Moved by York-Jesme, seconded by Richter, to decline to renew head varsity football coach contract of Kurt Mattila from 2009. For: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Against: None. Motion carried.<BR><BR>Dr. Langan stated that the 2009 Minnesota Statute 122A.33 License and Degree Exemption for Head Coach be used in the hiring process of all future varsity coach positions.<BR><BR>Director Erzar requested that Board members see the evaluations of all coaches when they are complete (per the current Ely Public Schools Personnel Evaluation Process) and that they be placed in their personnel file. <BR><BR>Moved by Kellerman, seconded by York-Jesme, to delay the decision to hire Brian Lamppa to the May 25th special meeting to allow 14 days for Mr. Mattila to request in writing a hearing on the termination before the board, as required by Minnesota Statute. For: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Against: None.<BR><BR>10.3 Policy Consent Agenda: None at this meeting. <BR><BR>11.0 Administrative Reports:<BR><BR>11.1 Superintendent:<BR><BR>11.1.1 Legislative update: Districts will be lucky if school funding comes through without reduction for 2010-2011; health insurance bill went to governor; likely there will be a special legislation session.<BR><BR>11.1.2 Heating project update: Will meet with Chip Jacobs (Foster, Jacobs, Johnson) and Kevin Holm (LHB) on Tuesday, May 11; there has been no word on the Review and Comment; plans are being made for Asbestos removal in the tunnels; contacted Rep. David and Sen. Tom Bakk to see about getting Taconite production support; checking to see if we can get interest free bonding through stimulus monies.<BR><BR>11.1.3 Aid/Levy Anticipation Certificates: Process is complete; doesn't know of a district that is not using them.<BR><BR>12.2 Principals:<BR><BR>12.2.1 Joselyn Murphy, Elementary Principal: <BR><BR> a. Elementary grade level sections and number per section<BR><BR> b. End of year calendar events-programs, trips<BR><BR> c. Summer curriculum/instruction projects<BR><BR>11.2.2 Kim Belcastro, High School Principal: <BR><BR>a. Projected enrollments by course title/semester<BR><BR>b. End of year calendar of events-programs, trips, graduation<BR><BR>c. Summer curriculum/instruction projects<BR><BR>d. Technology plan - Judy Klun, Media Specialist, and Matt Larson from Voltz were present to give an update <BR><BR>12.3 Board Committee Reports: None.<BR><BR>13.0 Moved by Erzar, seconded by York-Jesme, to adjourn at 9:15 p.m. Motion carried.<BR><BR> Scott C. Kellerman, Clerk<BR><BR>School Board Work Session May 25, 2010<BR><BR> 1.0 The work session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 5:30 p.m. in the Memorial Media Center.<BR><BR>2.0 The following directors were present: Erzar, Marsnik, York-Jesme (left the meeting at 8:05 p.m.). Absent: Kellerman, Pengal, Richter. Also present were Donald Langan, Superintendent; Kim Belcastro, Director of Operations/High School Principal; Joselyn Murphy, Elementary Principal; Joe Domich, Ely Echo; and Adam Masloski, Ely Timberjay.<BR><BR>3.0 Pledge of Allegiance.<BR><BR>4.0 Agenda<BR><BR>4.1 Casey Holland, Vaaler insurance gave a presentation of the district's liability insurance policy for the 2010-2011. The quote from Vaaler was tentatively approved at the May 10, 2010, regular meeting pending this presentation. Mr. Holland responded to questions by the board. Dr. Langan will work with Mr. Holland to clarify several suggestions prior to the June board meeting.<BR><BR>4.2 Matt Larson and Brad Ruoho of Voltz along with Judy Klun, district media specialist gave a presentation of the technology plan and a budget out to school year 2014-2015 for the board's review. The plan for school year 2010-2011 is to update the faculty computers and student computer labs with technology to accommodate the needs for online student testing. Also looking at leasing equipment on a three year cycle as opposed to purchasing as a cost savings as well as hard wiring the district, new phone, intercom, clock, security and alarm systems. <BR><BR>4.3 Dr. Langan talked about the heating project. He stated there will be no heating project the summer of 2010. The project did not pass review and comment with the Minnesota Department of Education because of the district's financial situation. He suggested the issue go to the public to vote in the fall and if it does not pass, again at the November election. If it passes bids can go out in January and the project can start in May or June. There will be a resolution to demise the JFK building at the June 14th board meeting. He also reported on his discussion with Tony Mancuso, St. Louis Co. Property Management. The county offices will not be able to vacate the JFK building until probably Sept. 2010. He will present a draft of a month to month lease agreement at the June board meeting. The county will pay all costs to the district. Happy Days Nursery School will move to the drafting room and Headstart will move to the home economics room some time in June.<BR><BR>4.4 Dr. Langan introduced the district's new business manager, Brian Dasher, of School Management Services. Since Brian had just started in his position Dr. Langan gave an overview of the 2009-2010 revenue and expenditure final budget. Approval at June meeting<BR><BR>4.5 Dr. Langan presented the 2010-2011 revenue and expenditure budget draft for review. Approval at June meeting.<BR><BR>4.6 Discuss administration's recommendation for Brian Lamppa as head football coach. Per Dr. Langan-nothing happened since May meeting to change the administration's recommendation to hire Mr. Lamppa. He will be recommended for hire at the June 14th regular meeting.<BR><BR>4.7 Member Erzar passed out information from the Minnesota State High School League regarding coaching qualifications and training. He stated according to the MSHSL information all coaching contracts are annual and all coaches should be rehired by board action each year and be required to take the required training; extra curricular positions should be advertised indicating the requirements. Dr. Langan stated that head varsity coaches contracts should be renewed annually unless coach in notified otherwise or resigns. All varsity coaches will be certified for 2010-2011 and their credentials will be placed in their personnel files. He suggested the district seek legal council to interpret the MSHSL information and state statute. <BR><BR>4.8 Member Erzar brought up the fact that the MSBA had not received our salary settlement report for 09-10. Brian Dasher, SMS, will be sending it in.<BR><BR>Meeting adjourned at 8:09 p.m.<BR><BR> Scott C. Kellerman, Clerk<BR><BR> Ely Echo 6/19/2010<BR><BR>