Ely School Board Meeting Minutes Aug. 9 and 17,2010

School Board Meeting Minutes<BR><BR>August 9, 2010<BR><BR>The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik. <BR><BR>On roll call the following directors were present: Erzar, Kellerman, Marsnik, Pengal, York-Jesme. Absent: Richter. Also present: High School Principal/Director of Operations, Dr. Kimberly Belcastro; Superintendent Dr. Donald Langan; Tom Coombe, Ely Echo; Adam Masloski, Ely Timberjay.<BR><BR>Pledge of Allegiance.<BR><BR>4.0 Approval of Agenda<BR><BR>4.1 Moved by York-Jesme, seconded by Erzar, to approve the agenda as amended. Motion carried.<BR><BR>5.0 Open Forum: There were no requests to speak.<BR><BR>6.0 Approval of Past Meeting Minutes:<BR><BR>6.1 Moved by Kellerman, seconded by York-Jesme, to approve the minutes of the regular meeting of July 12, 2010, as amended (change Item #9.3 June 22, 2010, to July 22, 2010). Motion carried. <BR><BR>6.2 Moved by Erzar, seconded by York-Jesme, to approve the minutes of the special meeting of July 22, 2010. Motion carried.<BR><BR>7.0 The following correspondence/informational items were presented: <BR><BR>7.1 Student Council Representative: None present. <BR><BR>8.0 Old Business: <BR><BR>8.1 Revision of Hiring and Renewing Co-Extra-Curricular Positions-Policy Code 271 - no changes at this time.<BR><BR>9.0 New Business: <BR><BR>9.1 Renewal of operating referendum-analysis and recommendation: Due to information not being available this item will be revisited at the September meeting. The Resolution Relating to Increasing the General Education Revenue of the School District and Calling an Election Thereon has been sent to the auditor but can be rescinded at the September meeting if the board chooses.<BR><BR>9.2 Moved by Kellerman, seconded by Erzar, to adopt the Resolution Relating to the Election of School Board Members and Calling the School District General Election. For: Erzar, Kellerman, Marsnik, Pengal, York-Jesme. Against: None. Absent: Richter. Motion carried.<BR><BR>9.3 Moved by Erzar, seconded by York-Jesme, to approve a request by Hollee Hartshorn and Tom Coombe to use the Veterans' Memorial Field for their wedding ceremony on October 2, 2010. Motion carried<BR><BR>10.0 Consent Agenda:<BR><BR>10.1 Moved by York-Jesme, seconded by Pengal, to approve the following Program consent agenda: <BR><BR>10.1.1 Bills due and payable amounting to $271,647.06 including check numbers 44645 through 44730.<BR><BR>10.1.2 July 2010 financial reports as presented: Total monthly receipts: $491,217.67; total monthly payroll: $56,438.75; total fringe benefits: $125,980.39; invoices: $181,710.69; total monthly expenditures: $364,129.83; total revenue over expenditures: $127,087.84.<BR><BR>10.1.3 Approved the following gifts and donations: 1. $120.00 from Wells Fargo Community Support Campaign-Michael W. Krutsch to be used for the Memorial High School Fine Arts Programs; 2. $60.00 from Wells Fargo Community Support Campaign-Donald D. Rausch to be used by the Early Childhood Family Education program.<BR><BR>10.1.4 Review and comment for facility bond referendum as required by the Minnesota Department of Education (MDE).<BR><BR>10.1.5 Suspension of the East Range Knights girls' varsity hockey team for 2010-2011.<BR><BR>10.1.6 Approved 2010-2011 Memorial High School student handbook changes.<BR><BR>10.1.7 Approved 2010-2011 Washington Elementary student handbook changes.<BR><BR>10.1.8 Approved the food service, extra and co-curricular and Early Childhood Family Education fees at the same rate as 2009-2010.<BR><BR>10.2 Moved by York-Jesme, seconded by Erzar, to declare a .5 FTE elementary vacancy due to the resignation of Myia Conro. <BR><BR>Motion carried.<BR><BR>10.3 Moved by Kellerman, seconded by York-Jesme, to approve the following Personnel Consent Agenda:<BR><BR>10.3.1 Accepted resignation of Myia Conro from the Title I program coordinator/instruction position effective at the end of the 2009-2010 school year.<BR><BR>10.3.2 Hired Kelsey Borchert for the Early Childhood Family Education Parent Educator position for the 2010-2011 school year (less than 10 hrs. per week; 185 hours) under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy with request to Minnesota Department of Education (MDE) for waiver of variance requirement if so required.<BR><BR>10.3.3 Hired Cathy Braun for the head volleyball coach position for the 2010-2011 school year under terms and conditions of the collective bargaining agreement between ISD #696 and the Ely Education Association and School Board policy and a satisfactory background check on file in the district office.<BR><BR>Motion carried.<BR><BR>Moved by Erzar, seconded by York-Jesme, to approve the following Policy Consent Agenda:<BR><BR>10.4.1 Approved revision of At Will Policy-Policy Code 225. Motion carried.<BR><BR>10.4.2 Revision of Employee Evaluation Policy- Policy Code 260. Director Erzar requested this item be pulled from the Policy Consent agenda for further discussion. <BR><BR>Moved by York-Jesme, seconded by Kellerman, to adopt the Employee Evaluation Policy - Policy Code 260 with the following revision: IV. Timelines. Non-probationary personnel, both licensed and non-licensed, shall receive a formal evaluation no less than once every three years. For: York-Jesme, Marsnik. Against: Pengal, Erzar, Kellerman. Absent: Richter. Motion carried.<BR><BR>Moved by Erzar, seconded by Kellerman, to adopt the Employee Evaluation Policy - Policy Code 260 with the following revision: IV. Timelines. Non-probationary personnel, both licensed and non-licensed, shall receive a formal evaluation no less than once every two years. For: Erzar, Kellerman, Marsnik, Pengal, York-Jesme. Against: None. Absent: Richter. Motion carried.<BR><BR>11.0 Administrative Reports:<BR><BR>11.1 Superintendent:<BR><BR>11.1.1 Bond question update - Dr. Langan will look into establishing a community committee; will look into the legality of publishing a notice to see who is interested<BR><BR>11.1.2 JFK gym floor - will look into storing the floor for possible future use<BR><BR>11.1.3 Bimonthly report of personnel evaluation - None for August<BR><BR>11.1.4 Boys' hockey schedule-down to 17 scheduled games; lost two games due to the combining of schools<BR><BR>11.2 Principals' Report <BR><BR>11.2.1 Joselyn Murphy, Elementary Principal: not present<BR><BR>11.2.2 Kim Belcastro, High School Principal: Gave an update of preparations for the first day of school<BR><BR>11.3 Board Committee Reports: None.<BR><BR>Director Erzar commended the maintenance/custodial staff for a fine job of sprucing up the campus.<BR><BR>12.0 Moved by Erzar, seconded by York-Jesme, to adjourn at 8:18 p.m. Motion carried.<BR><BR>Scott C. Kellerman, Clerk<BR><BR>Special Board Meeting Minutes August 17, 2010<BR><BR>1.0 The special meeting of the School Board of Independent School District No. 696 was called to order at 5:30 p.m. by Chairman Marsnik. <BR><BR>2.0 On roll call the following directors were present: Erzar, Kellerman, Marsnik, Pengal. Absent: Richter, York-Jesme. Also present: Superintendent Donald Langan; Tom Coombe, Ely Echo; Adam Masloski, Ely Timberjay; Joanie Haag, WELY; Kim Belcastro, Director of Operations/High School Principal, and Joselyn Murphy, Elementary Principal.<BR><BR>3.0 Pledge of Allegiance<BR><BR>4.0 Consider amendment to resolution calling for renewal of expiring operating referendum: <BR><BR>Moved by Kellerman, seconded by Pengal, to let the $202.27 per pupil operating levy expire. Motion carried. The resolution was passed at the July 12, 2010, regular meeting and was as follows: Moved by Kellerman, seconded by Erzar to adopt the Resolution Relating to Increasing the General Education Revenue of the School District and Calling an Election Thereon. For: Erzar, Kellerman, Marsnik, Richter, York-Jesme. Against: None. Absent: Pengal. Motion carried.<BR><BR>5.0 Consider amendment to resolution calling for four (4) bond issue questions: The following resolution was adopted at the July 22, 2010, special meeting: Moved by York-Jesme, seconded by Erzar, to adopt the Resolution Relating to the Issuance of School Building Bonds and Calling an Election Thereon with the following changes: Removed the $350,000 JFK recycle/demolition from question 1 and replaced that amount with $200,000 of technology and removed the $200,000 technology from questions 2 and 3.&#160; For: Erzar, Kellerman, Marsnik, Pengal, Richter, York-Jesme. Against: None. Motion carried.<BR><BR>Chairman Marsnik stepped down as chairman and made the following motion: Moved by Marsnik, seconded by Pengal, to ask the voters' to support a one question ballot to include $2,190,000 for a new heating system and related building needs. For: Marsnik, Pengal. Against: Erzar, Kellerman. Absent: Richter, York-Jesme. Motion failed.<BR><BR>Moved by Erzar, seconded by Pengal, to remove the four (4) questions approved at the July 22, 2010, special meeting. Erzar withdrew his motion.<BR><BR>Moved by Pengal to remove the previous four (4) questions approved at the July 22, 2010, special meeting. Pengal withdrew his motion.<BR><BR>Moved by Kellerman, seconded by Erzar, that the four (4) questions be dropped from the ballot approved at the July 22, 2010, special meeting and replaced with the two questions presented at this meeting; Ballot question No. 1: Shall the School Board of Independent School District No. 696 (Ely) be authorized to issue its general obligation school building bonds in an amount not to exceed $3,885,000 to provide funds for the acquisition and betterment of school sites and facilities, including but not limited to heating plant improvements, technology and electrical and domestic water service? Ballot question No. 2: If Question No. 1 is approved, shall the School Board of Independent School District No. 696 (Ely) be authorized to issue its general obligation school building bonds in an amount not to exceed $5,630,000 to provide funds for the acquisition and betterment of school sites and facilities, including but not limited to roof repair, electrical and plumbing improvements? For: Erzar, Kellerman, Marsnik, Pengal. Against: None. Absent: Richter, York-Jesme. Motion carried.<BR><BR>6.0 Moved by Kellerman, seconded by Erzar, to adjourn at 6:30 p.m. Motion carried.<BR><BR>Scott C. Kellerman, Clerk<BR><BR>Ely Echo 9/18/2010