Ely School Board minutes, April, 2011

School Board Study Session <BR><BR>April 4, 2011<BR><BR> 1.0 The work session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 5:00 p.m. in the Memorial Media Center.<BR><BR>2.0 The following directors were present: Kellerman, Marsnik, Richter, Skradski. Absent: Pengal. Kellerman left the meeting at 6:45 p.m. Also present: Kimberly Belcastro, Interim Superintendent; Joselyn Murphy, Elementary Principal; Laurie Kess, High School Principal; Nick Wognum, Ely Echo. <BR><BR>3.0 Agenda: Discussion of administrative configuration for 2011-2012.<BR><BR>There was an open forum at the end of the meeting. Several teachers, parents and community members spoke in favor of a full time elementary principal: Susan Ferguson, Anne Oelke, Cheryl Beymer, Linda Fink, Todd Hohenstein, Amanda Solum, Ginny Stage, Bo Deremee, Laurie Kess, Jared Johnson, Ann Spangler, Bob Tomsich, Julie Hignel.<BR><BR>4.0 Adjournment:<BR><BR>4.1 Moved by Richter, seconded by Skradski, to adjourn at 7:10 p.m.<BR><BR>Scott C. Kellerman, Clerk<BR><BR>School Board Meeting Minutes<BR><BR>April 11, 2011<BR><BR>1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik.<BR><BR>2.0 On roll call the following directors were present: Kellerman, Marsnik, Pengal, Pointer, Richter, Skradski. Absent: None. Also present: Joselyn Murphy, Elementary Principal; H.S. Asst. Principal, Laurie Kess; Interim Superintendent, Dr. Kimberly Belcastro; Tom Coombe, Ely Echo; Adam Masloski, Ely Timberjay.<BR><BR>3.0 Pledge of Allegiance<BR><BR>4.0 Moved by Richter, seconded by Kellerman, to approve the agenda as amended. Motion carried.<BR><BR>5.0 Open Forum: None<BR><BR>6.0 Approval of Past Meeting Minutes:<BR><BR>6.1 Moved by Pengal, seconded by Richter, to approve the minutes of the regular meeting of March 14, 2011. Motion carried. <BR><BR>6.2 Moved by Kellerman, seconded by Skradski, to approve the minutes of the special meeting of March 21, 2011. Motion carried.<BR><BR>6.3 Moved by Skradski, seconded by Richter, to approve the minutes of the special meeting of March 30, 2011. Motion carried.<BR><BR>7.0 The following correspondence/informational items were presented: <BR><BR>7.1 Student Council representative: Autumn Arntz - Planning a Spring Fling week May 9-13; getting ready for election of officers for next year<BR><BR>7.2 Safe Routes to School Grant-Ann Spangler, Grant Coordinator - gave an update of how the grant was used<BR><BR>Skradski left the meeting at 7:10 p.m.; back at 7:20 p.m.<BR><BR>7.3 Ely memorial High School Activities Winter 2010-2011 Summary-Tim Omerza, Athletic Director<BR><BR>7.4 Title I and RTI (Response to Intervention) presentation - Joselyn Murphy, Elementary Principal<BR><BR>7.5 Transportation Plan - Jeff Jankowski, Transportation Director - plan is to purchase one bus in FY 2011 per plan and possibly two if enough Tower students attending Ely<BR><BR>7.6 Thank you to "Got Heat" Committee for all their time and effort - Thank you letters will be sent<BR><BR>7.7 Thank you to city of Ely for the use of their election equipment - A thank you will be sent. <BR><BR>8.0 Old Business: <BR><BR>8.1 Moved by Richter, seconded by Skradski, to adjust meal reimbursement rates for district staff travel as follows: Breakfast-$10.00, Lunch-$15.00, Dinner-$25.00 effectively immediately.<BR><BR>8.2 Ely TV-Proposed options for filming school board meetings - tabled until the district finds volunteers to commit to do the filming; membership would be $100 per year (non-profit) if a volunteer does the filming and submits to Ely TV. <BR><BR>9.0 New Business: <BR><BR>9.1 FY12 revenue and expenditure projects were presented for review and comment; tentative FY 12 budget will be presented at May meeting; FY12 budget will be presented for adoption at June meeting.<BR><BR>9.2 Moved by Kellerman, seconded by Pointer, to approve the agreement with School Management Services as presented for the term of July 1, 2011-June 30, 2014; $38,000 (12 month contract), semi-annually in advance: $19,000; $90.00/hr. for services deemed outside the scope of services (will be discussed and agreed upon with the superintendent); fee arrangements for years 2 and 3 shall increase at 2% annually; district can terminate upon 60 days written notice. Motion carried.<BR><BR>9.3 Approve administrative configuration for 2011-2012; a special meeting was scheduled for Monday, April 18th, at 1 p.m. in the School Board meeting room to further discuss the configuration.<BR><BR>9.4 Moved by Kellerman, seconded by Richter, to adopt the Resolution of Independent School District No. 696 (Ely), Minnesota, Regarding the Issuance of Taxable General Obligation School Building Bonds, Series 2011A (Qualified Energy Conservation Bonds) and Taxable General Obligation School Building Bonds, Series 2011B. For: Kellerman, Marsnik, Pengal, Pointer, Richter, Skradski. Against: none. Absent: none. Motion carried. <BR><BR>10.0 Consent Agenda:<BR><BR>10.1 Moved by Richter, seconded by Skradski, to approve the following <BR><BR>Program Consent Agenda:<BR><BR>March 2011 disbursements and wire transfers amounting to $883,210.71 including check numbers 45881 through 46035.<BR><BR>March 2011 financial reports as presented: Total monthly receipts: $654,922.58; total monthly payroll: $209,555.11; total fringe benefits: $176,210.08; invoices: $783,445.23; total monthly expenditures: $1,169,210.42; total revenue over expenditures: ($514,287.84).<BR><BR>Approved the following gifts and donations: 1. $350.00 from the Kiwanis Club of Ely for the Physics trip to Valley Fair; 2. $2,000.00 from Tim and Annette Frisell-Riley to be used for Ely Community Resource, Inc., programs.<BR><BR>Increased elementary and secondary student lunches 5 cents effective July 1, 2011, as required by the Healthy and Hunger-Free Kids Act of 2010 (elementary $2.00 to $2.05 and secondary $2.20 to $2.25).<BR><BR>Motion carried.<BR><BR>10.2 Moved by Richter, seconded by Pengal, to approve the following<BR><BR>Personnel Consent Agenda:<BR><BR>10.2.1 Approve superintendent's contract between ISD #696 and<BR><BR>Kimberly K. Belcastro, Ed. D., for 2011-2012/2012-2013. Chairman Marsnik pulled this item from the consent agenda for further discussion and board action. Moved by Kellerman, seconded by Skradski, to approve the superintendent's contract between ISD #696 and Kimberly K. Belcastro, Ed. D., for 2011-2012/2012-2013; 2011-2012-$99,000.00 and 2012-2013-$102,000.00. For: Kellerman, Marsnik, Pengal, Pointer, Richter, Skradski. Motion carried.<BR><BR>10.2.2 Hired Anne Oelke for the .5 FTE Dean of Students position for the remainder of the 2010-2011 school year at her regular rate of pay.<BR><BR>10.2.3 Accepted the resignation of Dawn Holm from the cafeteria aide/assistant cook position effective March 22, 2011. <BR><BR>Motion carried.<BR><BR>Moved by Kellerman, seconded by Skradski, to approve the following Policy Consent Agenda: <BR><BR>10.3.1; 10.3.2 and 10.3.3 Moved by Kellerman, seconded by Skradski, to<BR><BR>adopt the MSBA/MASA Model Policy 208 Development, Adoption, and Implementation of Policies; the MSBA/MASA Model Policy 213 School Board Committees; and the MSBA/MASA Model Policy 902 Use of School District Facilities and Equipment. Motion carried.<BR><BR>10.3.4 MSBA/MASA Model Policy 524 Internet Acceptable Use and Safety Policy (for review/board action at May meeting).<BR><BR>10.3.5 MSBA/MASA Model Policy 514 Bullying Prohibition Policy (for review/board action at May meeting).<BR><BR>10.3.6 MSBA/MASA Model Policy 506 Student Discipline (for review/board action at May meeting).<BR><BR>11.0 Administrative Reports:<BR><BR>11.1 Superintendent:<BR><BR>11.1.1 School board study session: possibility of more study sessions to present information and a board retreat for some long range district planning<BR><BR>11.1.2 Enrollment update: April 1, 2011 - K-6: 288; 7-12: 256<BR><BR>11.1.3 Open House - Tuesday, May 3, from 5:30-7 p.m. Flyer will be distributed to Happy Days Nursery School; Headstart and published in the local newspapers<BR><BR>11.1.4 Heating project update: Tuesday, April 19th bids are due; district will receive funds on June 15, 2011, and will be kept in Fund 6 (construction fund)<BR><BR>11.1.5 Temporary assistant clerk position: a temporary position has been created due to employee out on a medical for 4-6 months<BR><BR>11.2 Principals:<BR><BR>11.2.1 Laurie Kess, Assistant High School Principal/Secondary Counselor: 2011-2012 scheduling<BR><BR>11.2.2 Joselyn Murphy, Elementary Principal: 2011-2012 scheduling<BR><BR>11.3 Board Committee Reports: <BR><BR>11.3.1 2011 Joint Legislative Conference - Bill Skradski: Supt. Belcastro and Bill attended; Bill suggests two board members attend next year; met with Senator Bakk regarding the Fall Lake Township students<BR><BR>12.0 Moved by Richter, seconded by Pointer, to adjourn at 9:43 p.m.<BR><BR>Scott C. Kellerman, Clerk<BR><BR>Special Board Meeting Minutes April 18, 2011<BR><BR> 1.0 The special meeting of the School Board of Independent School District No. 696 was called to order at 1:00 p.m. by Chairman Marsnik. <BR><BR>2.0 On roll call the following directors were present: Kellerman, Marsnik, Pointer, Richter, Skradski. Absent: Pengal. Pengal arrived at 1:03 p.m. Also present: Interim Superintendent, Kimberly Belcastro; Adam Masloski, Ely Timberjay; and Tom Coombe, Ely Echo.<BR><BR> 3.0 Pledge of Allegiance<BR><BR> 4.0 2011-2012 Administrative Configuration: <BR><BR> Moved by Kellerman, seconded by Pengal, to approve the following administrative configuration for the 2011-2012 school year: 1.0 FTE Superintendent/Director of Instruction/Director of Business Services; 1.0 FTE K-12 Principal; 1.0 FTE Assessment Coordinator/Guidance Counselor (.5 FTE/.5 FTE); .2 FTE Business Manager (School Management Services); 1.0 FTE Coordinator of Federal Programs/Dean of Students for the Washington Elementary. Motion carried. <BR><BR> 5.0 Meeting adjourned.<BR><BR>Scott C. Kellerman, Clerk<BR><BR>Special Board Meeting Minute<BR><BR>April 28, 2011<BR><BR> 1.0 The special meeting of the School Board of Independent School District No. 696 was called to order at 7:00 p.m. by Chairman Marsnik. <BR><BR>2.0 On roll call the following directors were present: Marsnik, Pengal, Pointer, Skradski. Absent: Kellerman, Richter. Also present: Interim Superintendent, Kimberly Belcastro; Chip Jacobs of Foster, Jacobs and Johnson, Inc.; Kelly Klun, Klun Law Firm, district legal counsel; and Nick Wognum, Ely Echo.<BR><BR> 3.0 Pledge of Allegiance<BR><BR> 4.0 The professional services contract between ISD #696 and Foster, Jacobs and Johnson, Inc., was discussed. The agreement will be placed on the May 9, 2011, regular meeting agenda for board action. District legal counsel, Kelly Klun, and board members requested time to review the document.<BR><BR> 5.0 Moved by Pointer, seconded by Skradski, to award heating system replacement project contract to the lowest bidder, Klamm Mechanical Contractors, Inc. of Nashwauk, Minnesota, in the amount of $2,219,000.00 (base bid); rock removal - $191.00; surface raceway relocation - $21.65, contingent upon review by district legal counsel. Motion carried. A bid was also submitted by Shannon's Mechanical of International Falls, Minnesota.<BR><BR> Moved by Skradski, seconded by Pengal, to award asbestos abatement project contract to the lowest quote, AbateTek, Inc., of Hibbing, Minnesota, in the amount of $16,700.00 (base bid), T&M rate-$74.00, mobilization- $250.00, contingent upon receipt and review by district legal counsel and board members of contract with McNeil Environmental. Motion carried. Quotes were also received from Grivette Environmental, LLC, of Eveleth, Minnesota, and ACCT, Inc. of Cloquet, Minnesota.<BR><BR> 6.0 The Project Labor Agreement [Public Sector] was discussed. The agreement will be placed on the May 9, 2011, regular meeting agenda for board. District legal counsel, Kelly Klun, and board members requested time to review the document. <BR><BR> 7.0 Moved by Pointer, seconded by Skradski, to adjourn at 8 p.m. Motion carried. <BR><BR>Scott C. Kellerman, Clerk<BR><BR>Ely Echo 5/14/2011<BR><BR>