Ely School Board February minutes

School Board Meeting Minutes February 12, 2018
(Approved 3-12-2018)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Kellerman, Marsnik, Omerza, Pointer, Sjoberg. Absent: Mann. Also present: Kevin Abrahamson, Superintendent; Tom Coombe, Ely Echo; Keith Vandervort, Ely Timberjay.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Kellerman, seconded by Pointer, to approve the agenda as presented. Motion carried. (5-0)
5.0 Open Forum: None at this meeting
6.0 Approval of Past Meeting Minutes:
6.1 Moved by Pointer, seconded by Omerza, to approve the minutes of the regular meeting of January 8, 2018. Motion carried. (5-0)
6.2 Moved by Pointer, seconded by Sjoberg, to approve the minutes of the study session of January 22, 2018. Motion carried. (5-0)
6.3 Moved by Pointer, seconded by Kellerman, to approve the minutes of the strategic planning session of January 22, 2018. Motion carried. (5-0)
7.0 The following correspondence/informational items were presented
8.0 K-5 Principal’s Report – Anne Oelke
9.0 6-12 Principal’s Report – Megan Anderson
10.0 Old Business
11.0 New Business:
11.1 Moved by Pointer, seconded by Omerza, to approve the Architectural Resources, Inc. proposal (ARI Project #17-034) 8% of the total construction cost (estimate fee $18,000) to assist in the bidding and construction process of the window replacement in the west elevation and partial north elevation of the Washington building. Motion carried. (5-0)
12.0 Consent Agenda:
12.1 Moved by Kellerman, seconded by Sjoberg, to approve the following
Program Consent Agenda:
12.1.1 Approved January 2018 disbursements and wire transfers in the amount of $253,250.27 and receipts in the amount of $684,713.30.
12.1.2 January 2018 financial reports as presented: Total monthly
receipts: $1,487,666.15; total monthly payroll: $238,698.24; total fringe benefits: $217,707.01; invoices: $1,027,195.20; total monthly expenditures: $1,483,600.45; total revenue over expenditures: $4,065.70.
12.1.3 Approved the following donations and gifts: 1. $1,028.00 from the Ely Education Foundation to be used for middle school transportation to Giant’s Ridge; 2. $345.00 from the Ely Education Foundation to be used for 6th grade transportation to Giant’s Ridge; 3. $400.00 from the Kiwanis Club of Ely for School Readiness; 4. $15,000.00 grant from St. Louis County to be used for improvements to the Veteran’s Memorial Field; 5. $1,000.00 grant from Range Engineering Council to be used for Lego League; 6. $1,000.00 grant from Range Engineering Council to be used for Stem Grant-John Meyer’s class to purchase experiment kits; 7. $1,650.00 from the Ely Education Foundation to be used for the 6th grade trip to Wolf Ridge Environmental Learning Center.
12.1.4 Approved agreement with WIPFLI CPA’s and Consultants for auditing services for year ending June 30, 2018.
12.1.5 Approved Strategic Planning Goals as presented.
12.1.6 Adopted 2018-2019 school year calendar.
Motion carried. (Vote 5-0)
12.2 Moved by Pointer, seconded by Omerza, to approve the Personnel Consent Agenda as follows:
12. 2. 1. Hired Warren Carlson for the full-time temporary custodian position starting January 4, 2018, per the current master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy.
12. 2. 2. Approved Sick Child Care Leave of absence for Crystal Manning from January 23, 2018, to March 5, 2018, per the current master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy.
12. 2. 3. Director Omerza requested this item be pulled from the consent agenda for a separate vote. Moved by Sjoberg, seconded by Kellerman, to hire Heidi Omerza for the .1 FTE elementary music teacher position effective January 29, 2018, BA Step 1 $39,962.00 (prorated). For: Kellerman, Marsnik, Pointer, Sjoberg. Against: None. Abstained: Tom Omerza. Motion carried. (4-0)
12. 2. 4. Renewed the following head coach positions for the spring 2018 as recommended by Megan Anderson, Memorial Principal, and Tom Coombe, Athletic Director, per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy: Frank Ivancich, head baseball coach; Jayne Dusich, head girls’ track coach; Will Helms, head boys’ track coach, Tom Mcdonald, head softball coach; Rob Simonich, head golf coach (as part of co-op with Northeast Range).
12. 2. 5. Hired the following assistant coaches for spring 2018 as recommended by Megan Anderson, Memorial Principal, and Tom Coombe Athletic Director, per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy: Cory Lassi and Aaron Donais, assistant baseball coaches (shared position); Jim Wittrup, assistant softball coach; Joseph Kucera, assistant boys’ track; Megan Devine, assistant girls’ track (shared position, 60 percent of stipend); Molly Olson, assistant girls’ track (shared position, 40 percent of stipend).
Motion carried. (Vote: 5-0)
12.3 Policy Consent Agenda:
12. 3. 1. Reviewed (1st review) of revised Policy 730 Booster Club/ISD No. 696 Guidelines. Also change policy number from 730 to 735.
12. 3. 2. Reviewed (1st review) 440 Substitute Employee Policy
12. 3. 3. Reviewed (1st review) 714 Fund Balance Policy
13.0 Superintendent’s Report-Kevin Abrahamson:
14.0 Board Members Comments and Concerns:
15.0 Moved by Pointer, seconded by Sjoberg, to adjourn at 7:08 p.m.

Scott C. Kellerman, Clerk
This published material is only a summary; the full text is available for public inspection at the General Office of the school district and a copy of the proceedings, other than attachments to the minutes, is available without cost at General Office, by means of standard or electronic mail or can be viewed on the district website at www.ely.k12.mn.us; click BoardBook.

School Board Study Session February 26, 2018
(Approved 3-12-2018)

1.0 The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Mann, Marsnik, Omerza, Pointer, Sjoberg. Absent: Kellerman.
3.0 Superintendent Abrahamson gave an update on the Strategic Planning Goals Committee. There are four goals so will be four committees; two facilities (facilities planning and facilities maintenance) and two curriculum. Rollout soon via the website and press releases.
4.0 There was a brief discussion about the staff survey regarding the courtyard project.
5.0 The increase in time for Early Childhood Family Education program was discussed. Board action at the March regular meeting.
6.0 Board members presented what they learned from the workshops they attended at the Minnesota School Boards Association Leadership Conference in January.
7.0 Spence Aune, district business manager, presented the revised FY 2018 budget.
8.0 Moved by Pointer, seconded by Mann, to adjourn at 6:50 p.m. Motion carried. (5-0)

Scott C. Kellerman, Clerk

Special Meeting of the School Board February 26, 2018
(Approved 3-12-2018)

1.0 The special meeting of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:51 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Mann, Marsnik, Omerza, Pointer, Sjoberg. Absent: Kellerman.
3.0 Moved by Pointer, seconded by Sjoberg, to approve the revised FY 2018 budget. Motion carried. (5-0)
4.0 Board comments and concerns: there was a discussion about school security.
5.0 Moved by Pointer, seconded by Sjoberg, to adjourn at 7:04 p.m. Motion carried. (5-0)
Scott C. Kellerman, Clerk