School Board Meeting Minutes October

School Board Meeting Minutes October 8, 2018 (Board approved 11-12-2018)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Kellerman, Marsnik, Mann, Omerza, Pointer, Sjoberg. Also present: Kevin Abrahamson, Superintendent;
Tom Coombe, Ely Echo; Keith Vandervort, Ely Timberjay, Anne Oelke, Megan Anderson, Kristin Mattila, Liz Townsend, Tim Leeson, Steve Smrekar, Tony Colarich, Luke Olson, Adam Mathews, Martina Jarecki, Amanda Nelson.
3.0 Pledge of Allegiance
4.0 Resolution:
4.1 Motion by Pointer, seconded by Mann, to approve the following resolution:   BE IT RESOLVED that, pursuant to M.S. 645.44, Subd. 5., the School Board of Independent School District No. 696 has determined that Columbus Day and Veteran’s Day are not legal holidays regarding conducting public school business. Motion carried. (Vote: 6-0)
5.0 Approval of Agenda:
5.1 Moved by Kellerman, seconded by Sjoberg, to approve the agenda as presented. Motion carried. (Vote: 6-0)
6.0 Open forum: None.
7.0 Approval of Past Meeting Minutes:
7.1 Moved by Pointer, seconded by Sjoberg, to approve the minutes of the regular meeting of September 10, 2018. Motion carried. (Vote: 6-0)
7.2 Moved by Kellerman, seconded by Sjoberg, to approve the minutes of the study session of September 24, 2018. Motion carried. (Vote: 6-0)
7.3 Moved by Pointer, seconded by Omerza, to approve the minutes of the special meeting of September 24, 2018. Motion carried. (Vote: 6-0)
8.0 The following correspondence/informational items were presented:
8.1 Student Council Representative: Student Council Vice President Luke Olson introduced himself and gave an update on the homecoming activities for the week which include: hall decorating, various games, pep rally, parade and a dance.
8.2 AFSCME Local No. 295 Seniority List was presented.
8.3 Ely Education Association Seniority List was presented.
8.4 Home school enrollment 2018-2019 was presented (21 students).
8.5 Introduction of new staff: Adam Mathews, Elizabeth Townsend and Kristi Mattila were present to introduce themselves to the board.
9.0 K-5 Principal’s Report – Anne Oelke
9.1 Gave an update on Backpack Buddies.
9.2 Vocabulary parade will be Oct. 31.
9.3 Enrollment update as of October 2, 2018 was 266 students.
9.4 Upcoming Dates: Oct. 18-19 – no school for students; Nov. 13 and 15 – Parent/Teacher Conferences; Nov. 21-23 – Thanksgiving break.
10.0 6-12 Principal’s Report – Megan Anderson
10.1 Principal update:
10.1.1 Student count was 302.
10.1.2 13 district staff are being trained in Dialectical Behavior Therapy, from Amberwing in Duluth.
10.1.3 Gave an update on Oct. 8-13 Homecoming activities.
10.1.4 Exploring options to create a REACH (Responsibility, Empathy, Appreciation, Courage and Hope) group during advisory.
10.1.5 Cole Kleitsch and Nick Wognum are working with Mr. Ivancich’s 11th and 12th grade students on pairing our students with local Veterans to be trained as election judges.
10.1.6 The Veteran’s Day program has been set for Nov. 12 at 10:30 p.m. in the high school gym.
10.2 DAC – 2018 Assessment Report was presented.
11.0 Old Business:
11.1 Update on staff passes for school events was given and they will revisit this after the beginning of the year.
12.0 New Business:
12.1 Moved by Kellerman, seconded by Mann, to work with Architectural Resources, Inc. as our architect/engineer firm for our facilities project moving forward. Motion carried. (6-0).
12.2 Moved by Mann, seconded by Omerza, to change the October 22, 2018 Study Session from 6 p.m. to 5 p.m. Motion carried. (6-0).
13.0 Consent Agenda:
13.1 Moved by Sjoberg, seconded by Kellerman, to approve the following
Program Consent Agenda:
13.1.1 Approve September 2018 disbursements and wire transfers in the amount of $345,524.39 and receipts in the amount of $634,869.46.
13.1.2 Approved September 2018 financial reports as presented: Total monthly receipts: $1,436,314.28; total monthly payroll: $225,330.88; total fringe benefits: $205,206.37; invoices: $1,048,666.17; total monthly expenditures: $1,479.203.42; total revenue over expenditures: ($42,889.14).
13.1.3. Approved the following donations and gifts: 1. $500.00 from Ely Rotary Club for the purchase of a percussion instrument; 2. $600.00 from the Merle Lunceford Trust for the science department; 3. $5,000.00 from the Ely Education Foundation for the Science Club; 4. $9,708.65 from the Ely Education to purchase Wish List items; 5. Wheelchair ($135.00 value) from the Ely-Bloomenson Community Hospital that is in the elementary school; 6. $15,000.00 from the Ely Education Foundation for improvements to Veteran’s Memorial Field.
13.1.4. Adopt Resolution Establishing Combined Polling Places for Multiple Precincts and Designating Hours During Which the Polling Places will Remain Open for Voting for School District Elections Not Held on the Day of a Statewide Election.
13.1.5 Approve Q-Comp budget.
Motion carried. (6-0)
13.2 Moved by Pointer, seconded by Omerza, to approve the Personnel Consent Agenda as follows:
13.2.1 Hire Lynne Halverson, for the part-time paraprofessional position (6.5 hrs./day, 5 days/week; student contact days) effective September 28, 2018, per the current master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy.
13.2.2. Hire Richard Kovall for the part-time cafeteria aide position (2-3/4 hrs./day, 5 days/week, student contact days) effective October 3, 2018, per the current master agreement between ISD No. 696 and AFSCME Local 295 and school board policy.
13.2.3. Approve the following for renewal of positions with the 2018 fall musical as recommended by Tom Coombe, per school board policy: James Lah - Director; Sarah Mason - Musical Director; Molly Olson - Choreography; Ruth Lah - Costumer; Bonnie Starkman - Accompanist. 
13.2.4. Approve lane change request from Ruth Lah (BA Step 6 $51,005 to BA +24 Step 6 $52,678)
13.2.5. Approve lane change request from Krista Moyer (MA Step 1 $45,983 to MA +17 Step 1 $47,657)
Motion carried. (6-0)
13.3 Policy Consent Agenda:
13.3.1 Review Policy 601 School District Curriculum and Instruction Goals (1st Review)
13.3.2 Review Policy 603 Curriculum Development (1st Review)
13.3.3 Review Policy 616 School District System Accountability (1st Review)
13.3.4 Review Policy 802 Disposition of Obsolete Equipment and Material (1st Review)
14.0 Superintendent’s Report-Kevin Abrahamson:
14.1 Hand a handout with more information regarding the School Safety Grant.
14.2 Had a handout regarding who is responsible for meeting agendas.
14.3 Inquiry from EEA to reinstate sporting event passes for school employees.
14.4 Had a handout from Northland Securities.
14.5 October Study Session: facilities meeting with rep from ARI and will invite all staff to attend and initial discussion on district sponsored athletic programs.
14.5 November Study session will be a Special Ed. Q&A with Brian Yuretich from the Northland Learning Center.
14.6 Handed out a revised list of priorities of facility plans/needs from the facilities planning committee.
15.0 Board Members Comments and Concerns: None
16.0 Moved by Pointer, seconded by Sjoberg, to adjourn at 7:05 p.m. Motion carried. (6-0)

Scott C. Kellerman, Clerk

School Board Study Session October 22, 2018
(Board approved 11-12-2018)

1.0 The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 5:00 p.m. in the Memorial Media Center.
2.0 On roll call the following directors were present: Kellerman, Mann, Marsnik, Omerza, Pointer, Sjoberg. Absent: None.
3.0 Facilities Planning discussion
3.1 Katie Hildenbrand from ARI was present to share information about the most recent drawings and to answer questions from staff regarding the proposed plans. Staff was present to share ideas and concerns.
4.0 There was a discussion of District sponsored activities.
5.0 There was an update on the Director of Facilities/Transportation position search.
6.0 Moved by Pointer, seconded by Kellerman, to adjourn at 6:28 p.m. Motion carried. (6-0)

Scott C. Kellerman, Clerk
Ely Echo 11/24/2018