Ely School Board Meeting Minutes, January 2019

School Board Meeting Minutes
January 14, 2019 (Board approved 2-11-19)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. Also present: Kevin Abrahamson, Superintendent; Keith Vandervort, Ely Timberjay.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Pointer, seconded by Sjoberg, to approve the agenda as amended. Motion carried. (Vote: 6-0)
5.0 Election of Officers:
5.1 Colarich nominated Marsnik for the position of board chairperson. There were no further nominations. Ray Marsnik was the only candidate nominated for the office of chair, Chairman Marsnik declared himself elected by acclamation and directed the acting clerk to so record in the minutes.
5.2 Mann nominated Sjoberg for the position of board clerk. There were no further nominations. Rochelle Sjoberg was the only candidate nominated for the office of clerk, Chairman Marsnik declared her elected by acclamation and directed the acting clerk to so record in the minutes.
5.3 Sjoberg nominated Omerza for the position of board treasurer. There were no further nominations. Tom Omerza was the only candidate nominated for the office of treasurer, Chairman Marsnik declared him elected by acclamation and directed the clerk to so record in the minutes.
6.0 Open Forum: None at this meeting.
7.0 Approval of Past Meeting Minutes:
7.1 Moved by Mann, seconded by Omerza, to approve the minutes of the regular meeting of December 10, 2018. Motion carried. (Vote: 6-0)
7.2 Moved by Sjoberg, seconded by Colarich, to approve the minutes of the study session of December 17, 2018. Motion carried. (Vote: 6-0)
8.0 Correspondence/informational items were presented:
8.1 Student Council Representative Jenna Merhar was present and reported that they have been finalizing plans for Winter Frolic and presented a tentative schedule. The freshmen have been working on post prom.
8.2 Steven Horndt from the MN-DNR forestry division was present to discuss school trust lands.
9.0 K-5 Principal’s Report – Anne Oelke
9.1 Phasing in new language arts curriculum
9.2 How to make MCA testing better
9.3 MN Student Survey
9.4 New math curriculum – more digital training at teacher workshop Jan. 21
9.5 General education and special education training Jan. 21
9.6 Elementary student council to present at a board meeting this spring
9.7 Learning Readiness and ECFE update
9.8 Upcoming dates
10.0 6-12 Principal’s Report – Megan Anderson
10.1 End of semester is Friday, January 18. Students will begin new schedules on Tuesday, January 22.
10.2 Looking at ways to further encourage families to attend winter conferences on January 30 from 3:30-7:00 p.m.
10. 3 The Minnesota Student Survey will be given to all 5th, 8th, 9th and 11th graders this February.
10.4 Student Council will be hosting Winter Frolic festivities February 4-9.
11.0 Old Business: None at this meeting
12.0 New Business:
12.1 Tim Bradshaw, WIPFLI, presented the FY 2018 audit.
12.2 Board members committee assignments for 2018: Committee Structure: A. Required: 1. Safety Committee – Board - Tony Colarich, superintendent, transportation/facilities director, nurse/health professional, Industrial Tech. staff-Rob Simonich; 2. Continuing Education – Board - James Pointer, Professional staff-Martina Jarecki (co-chair/secretary), Kelly Chick, Heather Cavalier, Ruth Lah, Anne Oelke, (administrator), Amy Richter (community member) ; 3. Meet/Confer & Grievance Committee – Board members - Marsnik, Sjoberg, Mann, superintendent, professional staff: Rob Simonich, Frank Ivancich, Bo Deremee; 4. Q-Comp Governing Board: Board - Pointer, Marsnik, superintendent, high school and elementary principals, professional staff: Rob Simonich, Frank Ivancich, Janelle Hart, Martina Jarecki, Jim Lah; B. Optional Committees: 1. Negotiations (Ely Education Association) Board – Rochelle Sjoberg, James Pointer, superintendent; Negotiations (AFSCME) Board – Rochelle Sjoberg, Tom Omerza, superintendent; Negotiations (Principal) – No negotiations this year; Negotiations (Confidential/Supervisory) – No negotiations this year; 2. Budget/Finance – full Board, superintendent, business manager; 3. Facilities Committee – full Board, superintendent, transportation/facilities director; 4. Community Education Advisory – Board – Mann, Community Education Coordinator, parents/community; 5. Joint Powers Board – Board - Colarich, alternate – Sjoberg; 6. Student Activities/High School League Issues – Board – Omerza; 7. Legislative Liaison – superintendent; 8. Home School Liaison – board – Pointer; 9. City Park and Recreation Board – Darren Visser; Range Association of Municipalities and Schools (RAMS) Representatives-Marsnik, alternate-Sjoberg ; IT Committee with Ely-Bloomenson Community Hospital -Marsnik, Sjoberg, John Keranen, superintendent.
12.3 Moved by Sjoberg, seconded by Mann, to hire Gary Cerkvenic to serve as our lobbyist for an amount not to exceed $500/month for a period of 12 months, plus 1/5th of the mileage expenses as stated in the contract. Motion carried. (Vote: 6-0)
13.0 Consent Agenda:
13.1 Moved by Colarich, seconded by Sjoberg, to approve the following
Program Consent Agenda:
13.1.1 Designated the second Monday of each month at 6:00 p.m. as the day and time of the regular school board meeting.
13.1.2 Designated the fourth Monday of each month from 6-7 p.m. as the day and time for the monthly study session.
13.1.3 Accepted quote from Ely Echo as the official district newspaper for 2019. No other quote was submitted. Quote was also requested from the Timberjay.
13.1.4 Designated Boundary Waters Bank, U.S. Bank, Minnesota School Liquid Asset Fund and PMA Financial Network as district financial institutions.
Designated Kelly Klun, Klun Law Firm, P.A., as district legal counsel for 2019 and superintendent and school board chairperson as individuals authorized to contact legal counsel.
13.1.6 Designated Spencer Aune, Finance Manager, and Connie Ojala, Assistant Financial Payroll and Benefits Coordinator, as district staff to conduct electronic fund transfers.
13.1.7 Established school board compensation levels for 2019: Rates for 2019 with 1.9% rate of inflation as follows: $189.00 per month plus life insurance ($30,000) for directors and $243.00 per month plus life insurance ($30,000) for the board chairperson and an additional $54.00 per board member for monthly study session when board member is in attendance. 13.1.8 Approved December 2018 disbursements and wire transfers in the amount of $319,839.55 and receipts in the amount of $665,848.79.
13.1.9 December 2018 financial reports as presented: Total monthly
receipts: $1,467,315.10; total monthly payroll: $377,573.87; total fringe benefits: $143,441.35; invoices: $1,606,595.33; total monthly expenditures: $2,127,610.55; total revenue over expenditures: $(660,295.45).
13.1.10Approved the following donations and gifts: 1. $1,000.00 from Jon and Holly Prijatel to be used for the weight room; 2. $200.00 from the Ely-Winton Rod & Gun Club to be used for the Washington D.C. senior trip; 3. $3,090.74 from the Ely Music Boosters to be used for the Jr/Sr High band marimba; 4. $475.53 from the Ely PTO to be used for the purchase of books for the media center; 5. $385.00 from the Kiwanis Club of Ely to be used for the NHS annual fee.
13.1.11Adopted the 2019 IRS standard mileage rates for reimbursement for school district travel during 2019 (58 cents per mile).
13.1.12Adopted Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefor.
13.1.13Approved 2019 RAMS membership Dues in the amount of $1,250.00.
Motion carried. (Vote 6-0).
Moved by Mann, seconded by Pointer, to approve the Personnel Consent Agenda as follows:
2. 1. Approved request for a lane change submitted by Molly Olson (MA Step 5 $52,678 to MA+17 Step 5 $54,354) per the current master agreement between ISD No. 696 and the Ely Education Association. Motion carried. (Vote: 6-0)
13.3 Policy Consent Agenda: none
14.0 Superintendent’s Report-Kevin Abrahamson
14.1 Will be adding Director Colarich to MREA membership list and to consider renewing membership.
14.2 MSBA sent information regarding a workshop in Mt. Iron on Feb. 8 for officer’s workshop.
14.3 January study session agenda items: progress check for superintendent’s evaluation and facility planning update from ARI.
14.4 Topics to revisit include: online payments through JMC for lunches and activity fees; teacher or staff passes for next fall.
15.0 Board Members Comments and Concerns: none
16.0 Moved by Pointer, seconded by Sjoberg, to adjourn at 7:30 p.m.
Rochelle Sjoberg, Clerk

ADOPTED 1-14-2019

Member Colarich introduced the following resolution and moved its adoption:

RESOLUTION DIRECTING THE ADMINISTRATION
TO MAKE RECOMMENDATIONS FOR REDUCTIONS
IN PROGRAMS AND POSITIONS AND REASONS
THEREFOR

BE IT RESOLVED, by the School Board of Independent School District No. 696, as follows:

That the School Board hereby directs the Superintendent of Schools and administration to consider the discontinuance of programs or positions and make recommendations to the school board for the discontinuance of programs, curtailment of programs, discontinuance of positions or curtailment of positions.

The motion for the adoption of the foregoing resolution was duly seconded by Member Sjoberg and upon vote being taken thereon, the following voted in favor thereof: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted.

School Board Study Session January 28, 2019 (Board approved 2-11-19)

1.0 The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg.
3.0 Katie Hildenbrand from ARI was present discuss the community committee process and timeline.
4.0 Superintendent Abrahamson and board members Pointer, Sjoberg and Colarich gave an update of the MSBA Conference that was held Jan. 17-18, 2019.
5.0 Superintendent Abrahamson’s evaluation progress check.
6.0 Moved by Pointer, seconded by Sjoberg, to adjourn at 7:07 p.m. Motion carried. (7-0)
Rochelle Sjoberg, Clerk
Ely Echo 2/16/2019