School Board Meeting Minutes March

School Board Meeting Minutes March 11, 2019 (Board approved 4-8-2019)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. Also present: Kevin Abrahamson, Superintendent; Keith Vandervort, Ely Timberjay.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Pointer, seconded by Sjoberg, to approve the agenda as presented. Motion carried. (Vote: 6-0)
5.0 Open Forum: None at this meeting.
6.0 Approval of Past Meeting Minutes:
6.1 Moved by Pointer, seconded by Colarich, to approve the minutes of the regular meeting of February 11, 2019. Motion carried. (Vote: 6-0)
6.2 Moved by Mann, seconded by Pointer, to approve the minutes of the special meeting of February 21, 2019. Motion carried. (Vote: 6-0)
6.3 Moved by Mann, seconded by Colarich, to approve the minutes of the study session of February 25, 2019. Motion carried. (Vote: 6-0)
7.0 Correspondence/informational items were presented:
7.1 Student Council Representative – none present.
8.0 K-5 Principal’s Report – Anne Oelke
8.1 MCA testing – new ideas to alleviate stress
8.2 American Reading Company Training – bringing in all staff
8.3 After school reading program – 12-15 students
8.4 Parent Resource Night
8.5 Teachers planning field trips
8.6 Reading Corps Tutor Applications – including Pre-K
8.7 Upcoming dates
9.0 6-12 Principal’s Report – Megan Anderson (not present but submitted report)
9.1 Students have been scheduled into classes for 2019-2020 school year.
9.2 Parent/Teacher conferences were held Wednesday, Feb. 6.
9.3 Minnesota Student Survey was given to all 6-12th grade students last month.
9.4 Band and choir competed at MSHSL Contest last week.
9.5 Suicide prevention speaker will be here March 20.
9.6 Seniors will be traveling to Washington DC at the end of the month.
9.7 Social Studies curriculum samples are being reviewed.
9.8 MCAs will be administered April 15-May 3 in the Memorial building.
10.0 Director of Facilities Report – Tim Leeson
10.1 Submitted list of current fleet
11.0 Old Business:
11.1 Facilities Planning update – Katie Hildenbrand from ARI and Greg Crowe from Ehlers gave a Community Task Force meeting update.
11.2 Discussion of online payments for lunch and activity fees
12.0 New Business:
12.1 Moved by Colarich, seconded by Mann, to approve the 10-Year Student Enrollment Projection by Applied Insights in the amount of $2,250. Yes: Colarich, Mann, Omerza, Sjoberg, Marsnik. No: Pointer. Motion carried. (Vote: 5-1)
12.2 Discussed academic reports at meetings
12.3 Moved by Colarich, supported by Sjoberg to post the Superintendent position. Motion carried. (Vote: 6-0). Will discuss needs and parameters of superintendent position posting at March 25 study session.
13.0 Consent Agenda:
13.1 Moved by Pointer, seconded by Sjoberg, to approve the following Program Consent Agenda:
13.1.1 Approved February 2019 disbursements and wire transfers in the amount of $315,177.70 and receipts in the amount of $713,606.28.
13.1.2 February 2019 financial reports as presented: Total monthly
receipts: $1,515,325.30; total monthly payroll: $371,455.07; total fringe benefits: $242,219.88; invoices: $926,093.08; total monthly expenditures: $1,539,768.03; total revenue over expenditures: ($24,442.73).
13.1.3 Approved the following donations and gifts: 1. $300 from Artsonia to be used for the art program; 2. $1,467 from Ely Educational Foundation to be used for the 6th grade field trip; 3. $1,028 from the Ely Educational Foundation to be used for the middle school field trip; 4. $908.26 anonymous donation to be used for the band marimba; 5. $2,402.71 from Michael Krutsch–Wells Fargo Your Cause matching gift to be used for the high school fine arts; 6. $65 from Donna Niskala-Wells Fargo Your Cause matching gift to be used for Washington Elementary classroom supplies; 7. $260 from Ashley Bastable-Wells Fargo Your Cause matching gift to be used for Washington Elementary music/fine arts programs; 8. $1,000 from Twin Metals to be used for the Washington DC Senior Trip; 9. $100 from Wintergreen Northern Wear to be used for the Washington DC Senior Trip; 10. $50 from Frank T. Udovich to be used for the Washington DC Senior Trip; 11. $100 from Ely Area Credit Union to be used for the Washington DC Senior Trip; 12. $100 from Hand Done T-Shirts to be used for the Washington DC Senior Trip; 13. $100 from Cunningham Electric to be used for the Washington DC Senior Trip; 14. $100 from Ely-Bloomenson Community Hospital to be used for the Washington DC Senior Trip; 15. $50 from Frandsen Bank & Trust to be used for the Washington DC Senior Trip; 16. $50 from Mike Motors to be used for the Washington DC Senior Trip; 17. $100 from R & R Transfer to be used for the Washington DC Senior Trip; 18. $100 from Razor Edge Systems to be used for the Washington DC Senior Trip; 19. $25 from Bear Island Surveying to be used for the Washington DC Senior Trip; 20. $25 from Bear Island Land Co. to be used for the Washington DC Senior Trip; 21. $236.95 anonymous donation to be used for the fine arts; 22. $150 from Piragis Northwoods Company to be used for the Washington DC Senior Trip; 23. $250 from Ely Family Dental to be used for the Washington DC Senior Trip; 24. $100 from Scott Anderson, DDS to be used for the Washington DC Senior Trip.
Motion carried. (Vote: 6-0)
13.2 Moved by Pointer, seconded by Colarich, to approve the Personnel Consent Agenda:
13.2.1. Approved the following as volunteer and assistant coaches for the 2018-2019 season as recommended by Megan Anderson, Memorial principal, and Tom Coombe, Athletic Director, per school board policy: Cory Lassi and Aaron Donais, assistant baseball coaches; Paul Kienitz, volunteer assistant baseball coach; Jim Wittrup, assistant softball coach; Megan Devine and Darren Visser, assistant girls track coaches; Chelsea Blomberg and Shannon Harding, volunteer assistant girls track coaches; Joseph Kucera, assistant boys track coach; Tom Bennett, volunteer assistant boys track coach.
13.2.2 Adopted Resolution Relating to the Termination and Non-renewal of the Teaching Contract of Karyn O’Kane-Smith, a Probationary Teacher.
13.2.3 Adopted Resolution Relating to the Termination and Non-renewal of the Teaching Contract of Adam Mathews, a Probationary Teacher.
13.2.4 Adopted Resolution Relating to the Termination and Non-renewal of the Teaching Contract of Kristin Mattila, a Probationary Teacher.
13.2.5 Accepted the retirement/resignation of Morris Janssen from his part-time bus driver position effective February 25, 2019.
Motion carried. (Vote: 6-0)
13.3 Policy Consent Agenda: none
14.0 Superintendent’s Report-Kevin Abrahamson
14.1 MASA Spring Conference Report
14.2 Days missed due to weather handout
14.3 MSBA School Referendum elections workshop-April 8 in St. Peter
14.4 MASA legislative weekly report
14.5 Licensed staff evaluations are completed
14.6 ALICE update
14.7 Audit update
14.8 Updated LTFM plan handout
14.9 At-Will Policy
14.10 School Safety Grant update
14.11 April & May study sessions–possible change in dates
14.12 MREA correspondence
14.13 Internet access info for board members
15.0 Board Members Comments and Concerns:
15.1 Director Sjoberg – Would like an update on the automated payroll system.
16.0 Moved by Pointer, seconded by Colarich, to adjourn at 7:55 p.m.

Rochelle Sjoberg, Clerk

School Board Study Session March 25, 2019
(Board approved 4-8-2019)

1.0 The study session of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg.
3.0 Discussed date changes of April 22 and May 27 study sessions.
4.0 There was a discussion regarding the agenda format.
5.0 Superintendent position configuration was discussed.
6.0 Moved by Mann, seconded by Colarich to adjourn at 7:07 p.m. Motion carried. (6-0)
Rochelle Sjoberg, Clerk

Special Meeting of the School Board March 25, 2019
(board approved 4-8-2019)

1.0 The special meeting of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 7:07 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg.
3.0 Moved by Colarich, seconded by Mann to advertise for a .6 part-time superintendent position. Motion carried. (Vote: 6-0)
4.0 Moved by Pointer, seconded by Omerza to change the date of the April 22, 2019 study session to Tuesday, April 16, 2019 at 6 p.m. and the May 27, 2019 study session to Monday, May 20, 2019 at 6 p.m. due to no school on April 22 and Memorial Day on May 27. Motion carried. (Vote: 6-0)
5.0 A brief discussion was held regarding a resolution related to the Iron Range Collaborative. No action was taken due to a lack of a motion. A revised resolution will be presented at the April board meeting.
6.0 Moved by Pointer, seconded by Sjoberg, to adjourn at 7:21 p.m. Motion carried. (Vote: 6-0)
Rochelle Sjoberg, Clerk
Ely Echo 4/27/2019