Ely School Board minutes May 13, 2019

School Board Meeting Minutes May 13, 2019 (Board approved 6-10-2019)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Colarich, Marsnik, Omerza, Pointer, Sjoberg. Absent: Mann. Also present: Kevin Abrahamson, Superintendent; Keith Vandervort, Ely Timberjay, Tom Coombe, Ely Echo.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Pointer, seconded by Sjoberg, to approve the agenda as amended (Item 7.2.7 was removed by consensus). Motion carried. (Vote: 5-0)
5.0 Open Forum: Krista Moyer spoke in regards to 8.3 Superintendent search discussion, possible debate and action.
6.0 The following correspondence/informational items were presented:
6.1 Student Council Representative - Student Council President Luke Olson was present to share with the board their end of the year activities.
6.2 Ely Community Resource, Inc. Quarterly Progress Report – 1st Quarter, January 1 – March 31, 2019.
6.3 Notice of Intent to Negotiate from AFSCME.
7.0 Consent Agenda:
7.1 Moved by Colarich, seconded by Sjoberg, to approve the following Program Consent Agenda:
7.1.1 Approved the minutes of the regular meeting of April 8, 2019.
7.1.2 Approved the minutes of the study session of April 16, 2019.
7.1.3 Approved the minutes of the special meeting of April 16, 2019.
7.1.4 Approved the minutes of the special meeting of April 29, 2019.
7.1.5 Approved the minutes of the special meeting of May 1, 2019.
7.1.6 Approved the minutes of the special meeting of May 2, 2019.
7.1.7 Approved April 2019 disbursements and wire transfers in the amount of $362,166.24 and receipts in the amount of $728,360.48.
7.1.5 April 2019 financial reports as presented: Total monthly
receipts: $1,329,619.17; total monthly payroll: $261,526.31; total fringe benefits: $244,534.25; invoices: $1,302,140.56; total monthly expenditures: $1,808,201.12; total revenue over expenditures: ($478,581.95).
7.1.6 Approved the following donations and gifts: 1. $643.00 from Ely Winter Festival to be used for the Ely Band Department.
Motion carried. (Vote: 5-0)
7.2 Moved by Colarich, seconded by Omerza, to approve the Personnel Consent Agenda:
7.2.1 Accepted the resignation of Mariah Jeske from the 6th grade teaching position effective at the end of the 2018-2019 school year.
7.2.2 Accepted the resignation of Kimberly Deyak from the Indian Education Home/School Liaison position effective May 2, 2019.
7.2.3 Renew the following head coaches for the 2019-2020 school year as recommended by Tom Coombe, Athletic Director, and Megan Anderson, Memorial Principal, per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy: Andrea Thomas, head volleyball coach; Cory Lassi, head football coach; Amanda Vanderbeek, head dance coach, fall and winter; Jayne Dusich, head boys’ and girls’ cross country coach; Tom McDonald head boy’s basketball coach; Darren Visser, head girls’ basketball coach; Ben Johnson, head hockey coach; Paula Anderson, head boys’ and girls’ Nordic skiing coach.
7.2.4 Hired Janelle Huntbatch for the part-time bus driver position (6.5 hrs./day, 5 days/week, student contact days) effective May 2, 2019, per the current master agreement between ISD No. 696 and AFSCME Local 295 and school board policy.
7.2.5 Hired Mary Fleetwood for the Extended School Year Program Instructor (School Age Program) for June, July and August 2019 per the current master agreement between ISD 696 and the Ely Education Association and school board policy.
7.2.6 Hired Monica Freeman for the Extended School Year Paraprofessional position for June, July and August 2019 per the current master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy.
7.2.7 (Item 7.2.7 was removed by consensus) Hire Holly Sherman for the Extended School Year Paraprofessional position for June, July and August 2019 per the current master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy.
7.2.8 Approved the Memorandum of Understanding Re: seniority and unrequested leave of absence for teachers – Ely Education Association.
7.2.9 Approved the Memorandum of Understanding Re: address and define contract language germane to Tier 2 teachers – Ely Education Association.
7.2.10 Reduce paraprofessional staff: Mataya Barrett, Cathy Braun, Lynne Halverson.
Motion carried: 5-0
7.3 Policy Consent Agenda:
7.3.1 Review (1st Review) revised Policy 450 – At Will Policy.
8.0 Old Business:
8.1 Facilities project update
8.2 Moved by Colarich, seconded by Omerza to approve the banner language pertaining to permanent and temporary banners as submitted by T. Coombe, M. Anderson and K. Abrahamson. Motion carried. Vote: 5-0. After some discussion, it was the consensus to have the language changed from policy to practice. T. Coombe will make those changes.
8.3 Superintendent search discussion, possible debate and action.
Colarich made a motion to engage in discussions with #2142 for possible collaboration and sharing the superintendent position. With no second to the motion Chairman Marsnik stepped down to support the motion. After further discussion, Sjoberg asked if Tony would be interested in changing the motion to read: Engage in discussion with #2142 for all possible collaborative measures. Motion carried. Vote: 5-0.
9.0 New Business:
9.1 Moved by Omerza, seconded by Colarich, to approve the 2019-2020 Memorial class schedule as presented. Motion carried. (Vote: 5-0)
10.0 Reports:
10.1 Athletic Director – Tom Coombe
10.1.1 Activity passes
10.1.2 Online payments for sports and lunches
10.2 Director of Facilities – Tim Leeson
10.2.1 New bus has been ordered.
10.2.2 Bid for adding water heaters for elementary should be coming in soon.
10.2.3 Work is still happening in Memorial locker rooms (changing out old mixing valves).
10.2.4 Plaster work should be resuming soon.
10.2.5 Working on getting bids for tuck-pointing on Washington building.
10.3 K-5 Principal – Anne Oelke
10.3.1 Summer Reads Program and Afternoon Adventures
10.3.2 Extended School Year – Special Education
10.3.3 Elementary Field Trips – May
10.3.4 Elementary Program – May 23 at 1:15 p.m.
10.3.5 Elementary Field Day – May 24 (rain date May 28)
10.3.6 5th Grade Transition – TBD
10.3.7 End of the Year Carnival – PBIS – May 30
10.4 6-12 Principal – Megan Anderson
10.4.1 Master schedule for 2019-2020 has been established.
10.4.2 MCA testing is completed for the year.
10.4.3 Senior Awards program was held May 8.
10.4.4 6th grade will be heading to Wolf Ridge Environmental Learning Center for the 33rd annual two-night trip.
10.4.5 7th grade attended annual STEM day at the Discovery Center in Chisholm.
10.4.6 Physics and calculus classes will be attending the annual Physics Day at Valleyfair on Wednesday.
10.4.7 Environmental science students will be heading to the Duluth Aquarium for a behind the scenes tour.
10.4.8 Junior class held a successful and well organized Prom and Banquet over the past two weeks.
10.4.9 Band and choir concerts will be held this week.
10.4.10 Softball, baseball, and track & field teams have finally made it outdoors and are in the heart of their competition.
10.5 Superintendent – Kevin Abrahamson
10.5.1 Teachers On Call
10.5.2 School Perceptions survey
10.5.3 Insurance survey results
10.5.4 Katie Hildenbrand from ARI will be on site May 14.
11.0 Board Members Comments and Concerns:
11.1 Director Marsnik: Had a meet and confer with EEA and thanked director Omerza for stepping in when two board members couldn’t be in attendance.
11.2 Director Omerza: Thanked Krista Moyer for speaking tonight.
12.0 Moved by Pointer, seconded by Sjoberg, to adjourn at 7:52 p.m.

Rochelle Sjoberg, Clerk