School Board Meeting Minutes

June 10, 12, 25 and 28, 2019

School Board Meeting Minutes
June 10, 2019
(Board approved 7/8/2019)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:02 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Colarich, Mann, Marsnik, Omerza, Sjoberg. Absent: Pointer. Also present: Kevin Abrahamson, Superintendent; Keith Vandervort, Ely Timberjay, Tom Coombe, Ely Echo.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Mann, seconded by Sjoberg, to approve the agenda as amended (Item 7.1.14 was removed by consensus). Motion carried. (Vote: 5-0)
5.0 Open Forum: None
6.0 The following correspondence/informational items were presented:
6.1 Student Council Representative – None present
6.2 Q Comp Annual Report
7.0 Consent Agenda:
7.1 Moved by Colarich, seconded by Omerza, to approve the following Program Consent Agenda:
7.1.1 Approved the minutes of the regular meeting of May 13, 2019.
7.1.2 Approved the minutes of the study session of May 20, 2019.
7.1.3 Approved the minutes of the special meeting of May 23, 2019.
7.1.4 Approved the May 2019 disbursements and wire transfers in the amount of $256,056.89 and receipts in the amount of $1,054,146.74.
7.1.5 May 2019 financial reports as presented: Total monthly
receipts: $1,655,295.62; total monthly payroll: $696,205.21; total fringe benefits: $396,586.87; invoices: $639,071.99; total monthly expenditures: $1,731,864.07; total revenue over expenditures: ($76,568.45).
7.1.6 Approved the following donations and gifts: 1. $100.00 from Elton Brown to be used for the Ely Band Department; 2. $15.00 from Donna Niskala/Wells Fargo Your Cause to be used for Washington Elementary classroom supplies; 3. $15.00 from Donna Niskala/Wells Fargo Your Cause matching gift to be used for Washington Elementary classroom supplies; 4. $203.04 from Michael Krutsch/Wells Fargo Your Cause to be use for high school fine arts; 5. $203.04 from Michael Krutsch/Wells Fargo Your Cause matching gift to be use for high school fine arts; 6. $60.00 from Nick Jordan/Wells Fargo Your Cause to be used for general use; 7. $60.00 from Nick Jordan/Wells Fargo Your Cause matching gift to be used for general use.
7.1.7 Adopted 2019-2020 Resolution for Membership in the Minnesota State High School League.
7.1.8 Designated Kevin Abrahamson, Superintendent, as the Identified Official with Authority (IOwA) and Mary Wognum to act as the IOwA to add and remove names only for the Ely Public School District 0696-01.
7.1.9 Approved lease agreement with Happy Days Preschool for the 2019-2020 school year.
7.1.10 Approved contract between the Arrowhead Regional Computing Consortium (ARCC) and ISD No. 696 for 2019-2020.
7.1.11 Approved purchase of a new bus from Hoglund Bus Company in the amount of $93,161.99
7.1.12 Approved Managed Services Contract with Voltz for the 2019-2020 school year.
7.1.13 Approved agreement with Walker, Giroux & Hahne Certified Public Accountants & Consultants for auditing services for year ending June 30, 2019.
7.1.14 (Item 7.1.14 was removed by consensus) Approve quote from Per Mar Security for security cameras for playground, interior Washington building and Industrial Arts.
7.1.15 Approved 2019-2020 annual premiums submitted by Vaaler Insurance in the amount of $157,388.40.
7.1.16 Approved quote from Dean Foods, Woodbury, MN, for the district’s milk products for the 2019-2020 school year. This was the only quote received.
7.1.17 Approved quote from Pan-O-Gold Baking Co., St. Cloud, MN, for the district’s bread products for the 2019-2020 school year as it was the lowest quote received.
7.1.18 Approved preliminary proposed 2019-2020 school year budget.
7.1.19 Approved Professional Services Contract between ISD No. 696 and Range Mental Health Center (RMHC) from July 1, 2019, to June 30, 2020.
7.1.20 Approved to reimburse the Ely Track Club for participation fees in the amount of $852.50.
Motion carried. (Vote: 5-0)
7.2 Moved by Sjoberg, seconded by Colarich, to approve the Personnel Consent Agenda:
7.2.1 Approved Contract for Professional Services with MnSchool Services (Spencer Aune) for July 1, 2019 to June 30, 2021.
7.2.2 Accepted the resignation of Paul Peterson from the K-12 Physical Education position effective at the end of the 2018-2019 school year.
7.2.3 Hired Cathy Braun for the Extended School Year Paraprofessional position for June, July and August 2019 per the master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy.
7.2.4 Accepted the resignation of Nicole Udovich from the Early Childhood Education Classroom Assistant position effective at the end of the 2018-2019 school year.
Motion carried: 5-0
7.3 Policy Consent Agenda:
7.3.1 Review (2nd Review) revised Policy 450 – At Will Policy.
7.3.2 Review (1st Review) Policy 722 – Public Data Requests (this is a mandatory policy).
8.0 Old Business:
8.1 Facilities project update
9.0 New Business: None
10.0 Reports:
10.1 Athletic Director – Tom Coombe
10.1.1 Acknowledged the success of Ely’s spring sports.
10.1.2 Activity passes for Staff
10.1.3 Online payments
10.2 Director of Facilities – Tim Leeson: No report
10.3 K-5 Principal – Anne Oelke: No Report
10.4 6-12 Principal – Megan Anderson
10.4.1 32 Seniors graduated on June 1. Charles Dammann was named Valedictorian, Madelene Johnson was named Salutatorian.
10.4.2 Baseball and Track & Field teams are competing at the section and state levels, respectively.
10.4.3 Looking to hire a 1.0 FTE 6th Grade teacher, .44 FTE Civics teacher and a 1.0 FTE Health/PE teacher this month.
10.4.4 Minnesota Student Survey results came in last week.
10.5 Superintendent – Kevin Abrahamson
10.5.1 Community Survey on hold pending Superintendent search. 10.5.2 Negotiations with AFSCME could begin in two weeks.
10.5.3 Negotiations with EEA will begin after July 1.
10.5.4 Postings and interviews are going well. Two recommendations for hire have been made so far.
10.5.5 Superintendent contract expires June 30. Will need to get something on paper if needed to stay into July.
11.0 CLOSED SESSION
11.1 Moved by Mann, seconded by Colarich, to go into a closed session to discuss current litigation and possible next steps. Motion carried. (Vote: 5-0)
12.0 Board Members Comments and Concerns:
11.1 Director Marsnik: Went over the screening process with board members.
11.2 Director Omerza: Commended the success of spring sports.
11.3 Director Sjoberg: Commented how nice it was to see so many people at the baseball game in Duluth; asked for the update on the transition of the manual to automated payroll system.
13.0 Moved by Colarich, seconded by Omerza, to adjourn at 7:45 p.m.

Rochelle Sjoberg, Clerk

Special Meeting of the School Board June 12, 2019
(Board approved 7/8/2019)

1.0 The special meeting of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Mann, Marsnik, Omerza, Pointer, Sjoberg. Absent: Colarich. (Director Colarich entered the meeting at 6:35 p.m.)
3.0 A discussion was held with ISD 696 School Board and ISD 2142 Board Committee to discuss collaboration ideas and options.
4.0 Superintendent applications were reviewed and scores were compiled. It was the consensus of the board to interview John Klarich and Erik Erie.
5.0 Motion was made by Mann, seconded by Pointer to move the study session from Monday, June 24 to Tuesday, June 25 at 5 p.m. for purposes of scheduling Superintendent interviews. Motion carried. (Vote: 6-0)
6.0 Moved by Pointer, seconded by Sjoberg, to adjourn at 8:02 p.m. Motion carried. (Vote: 6-0)

Rochelle Sjoberg, Clerk

Special Meeting of the School Board June 25, 2019
(Board approved 7/8/2019)

1.0 The special meeting of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 6:00 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg.
3.0 Interviewed candidates for the Superintendent position: 5:00 p.m. - Erik Erie; 6:45 p.m. – John Klarich.
4.0 Moved by Mann, seconded by Colarich to accept the quote submitted by Superior Fuel for tanker propane supply for the 2019-2020 school year as it was the lowest quote submitted: $0.76/gallon. Motion carried. (Vote: 6-0)
5.0 Moved by Omerza, seconded by Colarich to accept the quote submitted by Lakes Gas Co. for bobtail propane supply for the 2019-2020 school year as it was the lowest quote submitted: $0.93/gallon. Motion carried. (Vote: 6-0)
6.0 Moved by Colarich, seconded by Omerza to approve the quote from Fat Chicken Feed Store for the district’s snowplowing/removal needs for the 2019-2020 school year. This was the only quote submitted. Motion carried. (Vote: 6-0)
7.0 Moved by Omerza, seconded by Mann to approve the MREA membership renewal for the 2019-2020 school year. Yes: Colarich, Mann, Omerza, Sjoberg, Marsnik; No: Pointer. Motion carried. (Vote: 5-1)
8.0 Moved by Sjoberg, seconded by Colarich to approve the Managed Services Contract with Voltz for the 2019-2020 school year. Motion carried. (Vote: 6-0)
9.0 Moved by Omerza, seconded by Sjoberg to approve the quote (Option 1) from Per Mar Security Services for security cameras for the playground, interior Washington building and Industrial Arts. Motion carried. (Vote: 6-0)
10.0 Moved by Mann, seconded by Colarich to approve the Memorandum of Agreement between ISD No. 696 and ISD No. 2142 to share teaching services of Anja Nienow for the 2019-2020 school year. Motion carried. (Vote: 6-0)
11.0 Moved by Pointer, seconded by Sjoberg to hire Clara DeRemee for the 1.0 FTE K-5 Elementary Teacher position; BA, Step 1, $42,635.00, per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy. Motion carried. (Vote: 6-0)
12.0 Moved by Omerza, seconded by Colarich to hire Brenda Check-Olson for the 1.0 FTE 6th Grade Teacher position; BA, Step 1, $42,635.00, per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy. Motion carried. (Vote: 6-0)
13.0 Extended Committee input regarding the two interviewed Superintendent candidates.
14.0 Board discussion and debate regarding the latest Superintendent candidates and possible action.
15.0 Moved by Colarich, seconded by Pointer to offer the Superintendent position to John Klarich contingent on passing a background and reference check. Yes: Colarich, Marsnik, Pointer; No: Mann, Omerza, Sjoberg. Motion failed. (Vote: 3-3)
16.0 Moved by Omerza, seconded by Mann, to offer the Superintendent position to Erik Erie contingent on passing a background and reference check. Yes: Mann, Omerza, Sjoberg, Marsnik; No: Colarich, Pointer. Motion carried. (Vote: 4-2)
17.0 Moved by Sjoberg, seconded by Colarich, to adjourn at 8:38 p.m. Motion carried. (Vote: 6-0)

Rochelle Sjoberg, Clerk

Special Meeting of the School Board June 28, 2019
(Board approved 7/8/2019)

1.0 The special meeting of the School Board of Independent School District No. 696 was called to order by Chairman Marsnik at 4:58 p.m. in the school board meeting room.
2.0 On roll call the following directors were present: Colarich, Mann, Marsnik, Omerza, Sjoberg. Absent: Pointer.
3.0 Moved by Mann, seconded by Colarich to approve the Memorandum of Agreement to extend Superintendent Abrahamson’s contract. Motion carried. (Vote: 5-0)
4.0 Moved by Sjoberg, seconded by Colarich, to adjourn at 5:01 p.m. Motion carried. (Vote: 5-0)

Rochelle Sjoberg, Clerk

Ely Echo 6/22/2019