School Board Meeting Minues

January 13, 2020

(Board approved 2/10/2020)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:02 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. Also present: Erik Erie, Superintendent; Tom Coombe, Ely Echo; Keith Vandervort, Timberjay, Megan Anderson, Anne Oelke, Tim Leeson.
3.0 Pledge of Allegiance
4.0 Election of Officers:
4.1 Colarich nominated Marsnik for the position of board chairperson. There were no further nominations. Ray Marsnik was the only candidate nominated for the office of chair, Chairman Marsnik declared himself elected by acclamation and directed the acting clerk to so record in the minutes.
4.2 Mann nominated Sjoberg for the position of board clerk. There were no further nominations. Rochelle Sjoberg was the only candidate nominated for the office of clerk, Chairman Marsnik declared her elected by acclamation and directed the acting clerk to so record in the minutes.
4.3 Colarich nominated Omerza for the position of board treasurer. There were no further nominations. Tom Omerza was the only candidate nominated for the office of treasurer, Chairman Marsnik declared him elected by acclamation and directed the clerk to so record in the minutes.
5.0 Approval of Agenda:
5.1 Moved by Mann, seconded by Colarich, to approve the agenda as presented. Motion carried. (Vote: 6-0)
6.0 Open Forum: None at this meeting.
7.0 The following correspondence/informational items were presented:
7.1 Memorial Student Council Representative Sidney Marshall was present and reported that Homecoming went smoothly and they are making plans for Winter Frolic.
7.2 FY 2019 Audit presentation by Devin Ceglar with Walker, Giroux & Hahne.
8.0 Consent Agenda:
8.1 Moved by Colarich, seconded by Sjoberg, to approve the following Program Consent Agenda:
8.1.1 Designated the second Monday of each month at 6:00 p.m. as the day and time of the regular school board meeting.
8.1.2 Designated the fourth Monday of each month from 6:00-7:00 p.m. as the day and time for the monthly study session.
8.1.3 Accepted quote from Ely Echo as the official district newspaper for 2020. This was the only quote received.
8.1.4 Designated Boundary Waters Bank, US Bank, Minnesota School Liquid Asset Fund and PMA Financial Network as district financial institutions.
8.1.5 Designated Klun Law Firm as district legal counsel for 2020 and the superintendent and school board chairperson as individuals authorized to contact legal counsel.
8.1.6 Designated Spencer Aune, Finance Manager, and Connie Ojala, Assistant Financial Payroll and Benefits Coordinator, as district staff to conduct electronic fund transfers.
8.1.7 This item was pulled for a separate vote.
8.1.8 Standard mileage rates for reimbursement for school district travel during 2020 (57.5 cents per mile).
8.1.9 Adopted Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Positions and Reasons Therefor.
8.1.10 Approved 2020 RAMS Membership Dues in the amount of $1,250.00.
8.1.11 Approved the minutes of the regular meeting of December 9, 2019.
8.1.12 Approved the minutes of the study session of December 16, 2019.
8.1.13 Approved the December 2019 disbursements and wire transfers in the amount of $232,281.05 and receipts in the amount of $596,973.94.
8.1.14 Approved December 2019 financial reports as presented: Total monthly receipts: $1,096,895.28; total monthly payroll: $281,987.98; total fringe benefits: $208,844.96; invoices: $480,827.77; total monthly expenditures: $971,660.71; monthly revenue over expenditures: $125,234.57.
8.1.15 Approved the following donations and gifts: 1. $108.07 from Artsonia to be used for the Art department; 2. $500.00 from Mary Zupancich to be used for a band instrument; 3. $1,000.00 from Christine Widener to be used for a band instrument; 4. $200.00 from Kristen Wilmunen to be used for a band instrument; 5. $1,700.00 from an anonymous donor to be used for Autumn Boedeker’s classroom; 6. $1,000.00 from Steve Saari to be used for deficit lunch accounts; 7. $250.00 from z’Up North Realty to be used for deficit lunch accounts; 8. $136.00 from Thomas & Dorothy Kopp to be used for deficit lunch accounts; 9. $200.00 from Lou & Lonnie LaMontagne to be used for deficit lunch accounts; 10. $350.00 from the Kiwanis Club of Ely to be used for the Physics Valleyfair trip; 11. $100.00 from the Ely Winton Rod & Gun Club to be used for the Literacy program.
Motion carried. (Vote: 6-0)
8.1.7 Moved by Sjoberg, seconded by Pointer to establish school board compensation levels for 2020. Rates for 2020 with 2.1% rate of inflation as follows: $193 per month plus life insurance ($30,000) for directors and $248 per month plus life insurance ($30,000) for the board chairperson and an additional $55 per board member for month study session. Motion carried. (Vote: 6-0)
8.2 Moved by Pointer, seconded by Colarich, to approve the Personnel Consent Agenda:
8.2.1 This item was pulled for a separate vote.
8.2.2 Hired Ruthann Griffin for the 1.0 FTE long term substitute elementary teacher position starting approximately January 31, 2020 through March 27, 2020, under terms and conditions of the current master agreement between ISD No. 696 and the Ely Education Association and school board policy.
8.2.3 Approved Duane Lossing as a volunteer hockey coach for the 2019-2020 season as recommended by Tom Coombe, Athletic Director, and per school board policy.
8.2.4 Accepted resignation from Shania Braaten from the paraprofessional position effective at the end of the work day on Thursday, January 9, 2020.
Motion carried. (Vote: 6-0)
8.2.1 Hired Evan Omerza for the paraprofessional position (6.5 hrs./day, 5 days/week, student contact days) effective January 2, 2020, per the current master agreement between ISD No. 696 and AFSCME Local No. 295 and school board policy. YES: Colarich, Mann, Marsnik, Sjoberg, Pointer. NO: None. ABSTAIN: Omerza. Motion carried. (Vote: 5-0-1)
8.3 Policy Consent Agenda: none
9.0 Old Business:
9.1 Project update
10.0 New Business
10.1 Moved by Colarich, seconded by Omerza, to approve the FY 2019 Audit as presented. Motion carried. (Vote: 6-0)
10.2 Moved by Colarich, seconded by Mann, to approve committing $500,000 from the unassigned fund balance to the committed 21st Century Learning Facility Improvement Project fund balance. YES: Colarich, Mann, Marsnik, Omerza, Sjoberg. NO: Pointer. Motion carried. (Vote: 5-1)
10.3 Board members committee assignments for 2020: Committee Structure: A. Required: Safety Committee – Board-Colarich, Superintendent Erie, Facilities Director-Tim Leeson, School Nurse-Betty Erickson, Industrial Tech. teacher-Rob Simonich; AFSCME-Jason Kelley; Continuing Education – Board-Pointer, Administrator-Anne Oelke; Teachers-Martina Jarecki (Chair), Heather Cavalier, Kelly Chick, Ruth Lah, John Meyer, Community Member; Meet/Confer & Grievance Committee – Board members-Marsnik, Sjoberg, Mann, Superintendent Erie, Principal-Anne Oelke, Principal-Megan Anderson, Teachers: Bo Deremee, Frank Ivancich, Rob Simonich, Tim Omerza; Q-Comp Governing Board - Board-Pointer, Marsnik, Superintendent-Erik Erie, Principal-Anne Oelke, Principal-Megan Anderson, Teachers: Jim Lah, Rob Simonich, Frank Ivancich, Janelle Hart, Amanda Nelson, Krista Moyer; B. Optional Committees: Negotiations (Ely Education Association) - Board–Sjoberg, Pointer, Superintendent Erie; Negotiations (AFSCME) - Board–Sjoberg, Omerza, Superintendent Erie; Negotiations (Principal) – Board-Sjoberg, Marsnik, Superintendent Erie; Negotiations (Confidential/Supervisory) – Board-Sjoberg, Mann, Superintendent Erie; Finance & Budget – Board-Pointer, Omerza, Superintendent Erie, Business Manager-Spencer Aune; Facilities Committee – Board-Marsnik, Colarich, Superintendent Erie, Facilities Director-Tim Leeson; Staff Development – Board-Colarich, Superintendent Erie, Principal-Anne Oelke, Principal-Megan Anderson, Teachers-Martina Jarecki, Megan Wognum, Kaley Hotaling, Autumn Boedeker, Elizabeth Townsend, Kelly Chick, Support Staff-Donna Carlson, Community Member-Jill Swanson; District Advisory & World’s Best Work Force – Board-Mann, Superintendent Erie, Principal-Anne Oelke, Principal-Megan Anderson, Teachers-Tara Johnson, Andrea Thomas, Mary Fleetwood, Krista Moyer, John Townsend, Chelsea Blomberg, Molly Olson, Nancy Preblich, Parent/Ely Community Resource-Janine LaMontagne; Policy – Board-Omerza, Sjoberg, Superintendent Erie, Principal-Anne Oelke, Principal, Megan Anderson; Community Education Advisory – Board-Mann, Community Education Coordinator-Chris Hartman, parents/community; Joint Powers Board – Board-Omerza, Board alternate–Sjoberg; Student Activities/High School League Issues – Board–Omerza, Superintendent Erie; Principal-Megan Anderson, Athletic Director-Tom Coombe; Legislative Liaison – Superintendent Erie; Home School Liaison – Board–Pointer; City Park and Recreation Board – School Coach-Darren Visser; Insurance - Board-Sjoberg, Colarich ; IT Committee with Ely-Bloomenson Community Hospital – Board-Marsnik, Sjoberg, Superintendent Erie; IT Staff-John Keranen, Ely-Bloomenson Community Hospital-Michael Coyle.
11.0 Reports:
11.1 Athletic Director – Tom Coombe
10.1.1 Holiday Tournament update
11.2 Director of Facilities – Tim Leeson
11.2.1 Getting estimates on six new filtered fountains. Going to pull a few more samples for testing to narrow down the contamination source.
11.2.2 The district will undergo Radon testing Feb. 3 and Feb. 6. Test is done every 5 years.
11.2.3 Snow piles are growing. We will have contractor start removing some of the piles.
11.2.4 Plaster is ongoing, progress is being made.
11.3 K-5 Principal – Anne Oelke
11.3.1 Enrollment as of Jan. 6 is at 266.
11.3.2 Continue to implement new Language Arts Curriculum – Literacy Coach
11.3.3 Teacher training on Jan. 20 including Language Arts Literacy Coach and JMC Taining (student database)
11.3.4 Professional Learning Communities – Standard based report cards
11.3.5 Getting ready for MCA testing
11.3.6 I love to Read – February activities
11.3.7 Upcoming dates
11.4 6-12 Principal – Megan Anderson
11.4.1 Enrollment as of December 4 is at 300.
11.4.2 Dick Beardsley will be presenting a motivational speech to 6-12 study body on Wednesday
11.4.3 Epilepsy Foundation of Minnesota will present “Seizure Smart” training to all K-12 students and staff on January 30.
11.4.4 Newly established FIRST Robotics team has received their equipment and task, and have started construction of their Robot, which will be competing at Regionals in Duluth March 5-7.
11.4.5 Parent/Teacher conferences will be held Wednesday, Jan. 29.
11.4.6 Attended a Leadership Academy on Thursday, and will be attending the annual MASSP conference later this month.
11.4.7 2020 MCA preparations are underway.
11.4.8 Memorial staff will have a training on Curriculum Alignment on Jan. 20, during out Teacher Workshop day.
11.5 Superintendent – Erik Erie
11.5.1 Working on the 2020-2021 School Calendar
11.5.2 Updating campus building dates of construction and square footage for MDE
11.5.3 Donation recognition
11.5.4 Workshop on Monday, Dec. 20
12.0 CLOSED SESSION
12.1 Moved by Pointer, seconded by Colarich, to go into a closed meeting to discuss with Counsel settlement proposals for open and docketed court cases relative to Krista Moyer et al vs. ISD 696, per MN Statute 13.D. Motion carried. (VOTE: 6-0)
12.2 The Board came out of the closed session at 8:03 p.m.
13.0 SETTLEMENT
13.1 Moved by Pointer, seconded by Colarich, for Board Chair and Superintendent to accept and execute proposed settlement agreements for all open and docketed cases relative to Krista Moyer et al vs. ISD 696. Motion carried. (VOTE: 6-0)
14.0 Board Members Comments and Concerns: none.
15.0 Moved by Colarich, seconded by Sjoberg to adjourn at 8:04 p.m.

Rochelle Sjoberg, Clerk