School Board Meeting Minutes April 6, 2020 (Board approved 5/11/2020)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present via teleconference: Marsnik, Colarich, Mann, Omerza, Pointer, Sjoberg. Also present: Erik Erie, Superintendent; Tom Coombe, Ely Echo; Keith Vandervort, Timberjay; Megan Anderson, Anne Oelke, Tim Leeson.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Sjoberg, seconded by Colarich, to approve the agenda as
presented. YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg.
NO: None. Motion carried. (Vote: 6-0)
5.0 Open Forum: Meeting closed to the public due to COVID-19 pandemic.
6.0 Correspondence/informational items: none at this meeting.
7.0 Consent Agenda:
7.1 Moved by Sjoberg, seconded by Mann, to approve the following Program Consent Agenda:
7.1.1 Approved the minutes of the regular meeting of March 9, 2020.
7.1.2 Approved the minutes of the emergency meeting of March 16, 2020.
7.1.3 Approved the March 2020 disbursements and wire transfers in the amount of $366,324.08 and receipts in the amount of $786,817.66.
7.1.5 Approved March 2020 financial reports as presented: Total monthly receipts: $786,817.66; total monthly payroll: $316,451.36; total fringe benefits: $233,034.98; invoices: $254,386.67; total monthly expenditures: $803,873.01; monthly revenue over expenditures: ($17,055.35).
7.1.6 Approved the following donations and gifts: 1. $1,500.00 from Twin Metals to be used for the Washington DC Senior Trip; 2. $250.00 from Superior Fuel Company to be used for the Washington DC Senior Trip; 3. $250.00 from Ely Vision-Optometry Center to be used for the Ely Memorial Social Studies Club; 4. $50.00 from Lakeshore Liquor to be used for the Washington DC Senior Trip; 5. $100.00 from D&D Accounting to be used for the Washington DC Senior Trip; 6. $50.00 from Frank T. Udovich to be used for the Washington DC Senior Trip; 7. $50.00 from Frandsen Bank & Trust to be used for the Ely Memorial Social Studies Club; 8. $100.00 from R&R Transfer to be used for the Washington DC Senior Trip; 9. $100.00 from SR Anderson DDS to be used for the Washington DC Senior Trip; 10. $100.00 from Klun Law Firm to be used for the Washington DC Senior Trip; 11. $250.00 from Ely Jaycees to be used for the Washington DC Senior Trip.
YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg.
NO: None. Motion carried. (Vote: 6-0)

7.2 Moved by Colarich, seconded by Sjoberg, to approve the Personnel Consent Agenda:
7.2.1 Accepted the retirement/resignation of Robin Erickson from the position as middle school/high school secretary (eight hours per day) effective June 22, 2020.
7.2.2 Accepted the resignation of Darren Visser as head girls basketball coach.
7.2.3 Accepted the resignation of Amanda Vanderbeek as head dance team coach.
7.2.4 Approved the following head coaches for the 2020-2021 school year as recommended by Tom Coombe, Athletic Director, per the current master agreement between ISD No. 696 and the Ely Education Association and school board policy: Cory Lassi, head football coach; Andrea Thomas, head volleyball coach; Jayne Dusich, head boys’ and girls’ cross country coach; Ben Johnson, head hockey coach; Paula Anderson, head boys’ and girls’ Nordic skiing coach; Tom McDonald, head boys’ basketball coach.
YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg.
NO: None. Motion carried. (Vote: 6-0)
7.3 Policy Consent Agenda:
7.3.1 First reading of revised MSBA Policy 102 Equal Educational Opportunity.
7.3.2 First reading of revised MSBA Policy 103 Complaints – Students,, Employees, Parents, Other Persons.
8.0 Old Business:
8.1 Project update
9.0 New Business
9.1 Moved by Mann, seconded by Sjoberg, to approve the Kraus-Anderson Construction Manager Agreement for the 21st Century Learning Facility Improvement Project. YES: Colarich, Mann, Marsnik, Omerza, Sjoberg. NO: Pointer. Motion carried. (Vote: 5-1)
9.2 Moved by Sjoberg, seconded by Colarich, to approve conversion of future regular meetings to teleconference or other electronic means until further notice pursuant to Minnesota Statutes 13D.02. YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. NO: None. Motion carried. (Vote: 6-0)
10.0 Reports:
10.1 Athletic Director – Tom Coombe – no report
10.2 Director of Facilities – Tim Leeson – no report
10.3 K-5 Principal – Anne Oelke
10.3.1 Oelke gave an update on distance learning in the elementary including how teachers are making daily interactions, taking attendance, daily emails with students and material pickups. She said the first week as purposefully slow for families and students with outlines for expectations to learn how to do distance learning from home.
10.4 6-12 Principal – Megan Anderson
10.4.1 Pleased how Distance Learning is going.
10.4.2 Washington DC trip and prom have both been postponed.
10.4.3 Working to put devices in everyone’s hands who need them and internet solutions for students who currently do not have connectivity.
10.4.4 MSHSL has cancelled all practices and competitions through the April 30th Distance Learning window.
10.5 Superintendent – Erik Erie
10.5.1 Coronavirus messaging and Distance Learning
10.5.2 Contracts – AFSCME to be signed this week; met with EEA to review changes and construct mark-up contract for teachers to review, then ratify.
10.5.3 Donations
11.0 Board members comments and concerns.
11.1 Director Marsnik – Stated that schools are not required to follow the competitive bidding process when contracting for professional services. The hiring of a project manager is done by a selected facilities committee and then brought to the board for approval. He felt that it was handled in an appropriate way.
11.2 Director Sjoberg – Agrees that we need to have faith with the facilities committee members that met and we need to just move forward with that vote. Extended a thank you to the administrative team and staff for working so hard through this unchartered time.
11.3 Director Mann – Agreed with Director Sjoberg’s comments and also thanked the teachers for their hard work and creativity with their distance learning packets and technology.
11.4 Director Omerza – Asked for Superintendent Erie’s thoughts on the balance of the school year and what is going to happen with the rest of the school year and extra-curricular activities.
12.0 Moved by Colarich, seconded by Sjoberg, to adjourn at 6:50 p.m. YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. NO: None. Motion carried. (Vote: 6-0)

Rochelle Sjoberg, Clerk

Ely Echo May 16, 2020