School Board Meeting Minutes July 13, 2020

School Board Meeting Minutes
July 13, 2020
(Board approved 8/10/2020)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present via teleconference: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. Also present via teleconference: Erik Erie, Superintendent; Tom Coombe, Ely Echo; Keith Vandervort, Timberjay; Megan Anderson, Anne Oelke.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Pointer, seconded by Sjoberg, to approve the agenda as
amended. YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. NO: None. Motion carried. (Vote: 6-0)
5.0 Open Forum: Meeting closed to the public due to COVID-19 pandemic.
6.0 Correspondence/informational items:
6.1 Scott Sosalla with ARI presented recommendations to repair the Memorial building roof. He will put this out for bids.
6.2 Ely Community Resource, Inc. Quarterly Progress Report – 2nd Quarter – April 1 – June 30, 2020.
6.3 Hoff Auction report
7.0 Consent Agenda:
7.1 Moved by Pointer, seconded by Sjoberg, to approve the following Consent Agenda:
7.1.1 Approved the minutes of the special meeting of June 1, 2020.
7.1.2 Approved the minutes of the regular meeting of June 8, 2020.
7.1.3 Approved the minutes of the study session of June 22, 2020.
7.1.4 Approved the June 2020 disbursements and wire transfers in the amount of $212,750.38 and receipts in the amount of $700,126.28.
7.1.5 Approved June 2020 financial reports as presented: Total monthly receipts: $702,293.45; total monthly payroll: $211,804.10; total fringe benefits: $264,556.13; invoices: $209,796.45; total monthly expenditures: $686,156.68; monthly revenue over expenditures: $16,136.77.
7.1.6 Approved the following donations and gifts: 1. $24.26 from Crystal Fink to be used for general supplies; 2. $24.26 from 3M – Crystal Fink – Matching Gift to be used for general supplies; 3. 40 books from Samantha Kapaun to be used for the elementary library; 4. 2 Ely Echo subscriptions to be used for the Memorial High School and Washington Elementary libraries; 5. $24.26 from Crystal Fink to be used for general supplies; 6. $24.26 from 3M – Crystal Fink – Matching Gift to be used for general supplies;
7.1.7 Approved Minnesota School Boards Association Dues (FY 7/1/20 to 6/30/21) in the amount of $3,508.00.
7.1.8 (this item was pulled for a separate vote) Approve BoardBook Subscription Tier I in the amount of $1,575.00.
7.1.9 Approve Minnesota School Boards Association Policy Services Renewal (FY 7/1/20 to 6/30/21) in the amount of $715.00.
YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. NO: None. Motion carried. (Vote: 6-0)
7.1.8 Moved by Sjoberg, seconded by Colarich to approve BoardBook Subscription Tier I in the amount of $1,575.00. YES: Colarich, Mann, Marsnik, Omerza, Sjoberg. NO: Pointer. Motion carried. (Vote: 5-1)
7.2 Moved by Pointer, seconded by Mann, to approve the Personnel Consent Agenda:
7.2.1 (this item was pulled for a separate vote) Accept the resignation of Connie Ojala as Payroll/Benefits Coordinator effective March 11, 2021.
7.2.2 Approved Bus Maintenance Diesel Mechanic agreement for the 2020-2021 school year.
7.2.3 Approved the following head coaches for the 2020-2021 school year as recommended by Tom Coombe, Athletic Director, per the current master agreement between Ely Public Schools, ISD No. 696 and the Ely Education Association and school board policy: Max Gantt, head Girls Basketball coach position; Desirae Cram, fall and winter head dance team advisor (coach).
7.2.4 (this item was pulled for a separate vote) Approve the following fall and winter assistant coaches as recommended by Tom Coombe, Athletic Director, per the current master agreement between Ely Public Schools, ISD No. 696 and the Ely Education Association and school board policy: Jim Wittrup, assistant football coach; Megan Wognum, assistant volleyball coach; Megan Devine, assistant boys/girls cross country coach; Tim Omerza, assistant boys basketball coach; Tom Omerza, assistant girls basketball coach; Tyler Fish, assistant Nordic skiing coach; Jake Myers, assistant hockey coach.
YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. NO: None. Motion carried. (Vote: 6-0)
7.2.1 Moved by Sjoberg, seconded by Colarich, to accept the resignation of Connie Ojala as Payroll/Benefits Coordinator effective March 11, 2021. YES: Colarich, Mann, Marsnik, Omerza, Sjoberg. NO: Pointer. Motion carried. (Vote: 5-1)
7.2.4 Moved by Pointer, seconded by Sjoberg, to approve the following fall and winter assistant coaches as recommended by Tom Coombe, Athletic Director, per the current master agreement between Ely Public Schools, ISD No. 696 and the Ely Education Association and school board policy: Jim Wittrup, assistant football coach; Megan Wognum, assistant volleyball coach; Megan Devine, assistant boys/girls cross country coach; Tim Omerza, assistant boys basketball coach; Tom Omerza, assistant girls basketball coach; Tyler Fish, assistant Nordic skiing coach; Jake Myers, assistant hockey coach. YES: Colarich, Mann, Marsnik, Pointer, Sjoberg. NO: None. ABSTAIN: Omerza. Motion carried. (Vote: 5-0-1)
7.3 Policy Consent Agenda:
7.3.1 1st Review of Policy 209 Code of Ethics
8.0 Old Business:
8.1 Facilities project update was given by Superintendent Erie.
8.2 Moved by Mann, seconded by Pointer, to approve the Memorandum of Understanding with Ely Principal’s Association to carry over an extra unused personal day into the 2020-2021 school year. YES: Colarich, Mann, Marsnik, Omerza, Sjoberg. NO: Pointer. Motion carried. (Vote: 5-1)
8.3 Moved by Sjoberg, seconded by Mann, to approve the Memorandum of Understanding with Ely Education Association to carry over an extra unused personal day into the 2020-2021 school year. YES: Colarich, Mann, Marsnik, Omerza, Sjoberg. NO: Pointer. Motion carried. (Vote: 5-1)
8.4 Moved by Colarich, seconded by Sjoberg, to approve the Memorandum of Understanding with AFSCME Local 295 to carry over an extra unused personal day into the 2020-2021 school year. YES: Colarich, Mann, Marsnik, Omerza, Sjoberg. NO: Pointer. Motion carried. (Vote: 5-1)
9.0 New Business
9.1 Moved by Pointer, seconded by Sjoberg, to approve pursual of a cooperative agreement for girls soccer with Mesabi East, beginning with the 2020-2021 school year, under the condition that the Ely district assume no financial responsibility for expenses associated with the program. YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. NO: None. Motion carried. (Vote: 6-0)
9.2 Moved by Colarich, seconded by Sjoberg, to ratify the 2020-2021/2021-2022 Master Agreement between Ely Public Schools, Independent School District No. 696 and the Ely Principals’ Association. YES: Colarich, Mann, Marsnik, Omerza, Sjoberg. NO: Pointer. Motion carried. (Vote: 5-1)
9.3 Moved by Sjoberg, seconded by Colarich, to approve the temporary Independent Contractor Agreement with Janel Leete for payroll and benefit services. YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. NO: None. Motion carried (Vote: 6-0)
9.4 Moved by Colarich, seconded by Sjoberg, to approve the purchase of a scoreboard for the football field with the Ely Touchdown Club providing $15,000, Ely Public School district providing $16,515; and the Ely Education Association to provide the difference of $1,465. YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. NO: None. Motion carried. (Vote: 6-0)
9.5 A discussion was held on conducting future School Board meetings in person.
10.0 Reports:
10.1 Athletic Director – Tom Coombe – Reported that the position of the Minnesota State High School League at this moment is that fall activities will happen.
10.2 Director of Facilities – Tim Leeson – no report
10.3 K-5 Principal – Anne Oelke
10.3.1 Summer Professional Development – Many elementary teachers are participating in online seminars and workshops throughout the summer months to strengthen their skills with integrating technology into their instruction.
10.3.2 Fall Planning Team – consists of teachers, office staff, facilities staff and a paraprofessional working with me to develop implementation plans for 3 scenarios from MDE.
10.3.3 Summer Reads Program and Afternoon Adventures – Summer Reads Program is distance learning through Zoom with 21 students participating. Afternoon Adventures through ECR is offering daily activities for families to pick up at the ECR office. Kits include card making, tie dying, bike decorating. Free for families.
10.3.4 Reading Corps Tutors – elementary has interviewed and hired 3 Reading Corps Tutors for the 2020-2021 school year. No applicants for Math Corps yet.
10.3.5 Language Arts Curriculum Team – second year of professional development and training was interrupted due to the shutdowns. Working with American Reading Company to schedule and continue training though our literacy coach for the 2020-2021 school year.
10.3.6 Kindergarten Boosters – continuing to plan for our third year given the guidelines from MDE. This program is designed to give students a boost in confidence and skills before entering kindergarten. Classes are tailored to meet the needs of the students. Class size is limited and priority is given to children with the greatest need.
10.4 6-12 Principal – Megan Anderson
10.4.1 Planning for the 2020-2021 school year has started, using the guidance document provided by Minnesota Department of Education.
10.4.2 Looking forward to the decision from the Governor the week of July 27 for more details and specific planning.
10.4.3 A survey was sent to families to gain feedback on Quarter 4 Distance Learning.
10.4.4 Prom has been cancelled for the August 1 date.
10.4.5 Many teachers have requested staff development funds for the summer and are working on projects to improve their teaching over the summer via trainings, workshops and seminars.
10.5 Superintendent – Erik Erie
10.5.1 Fall Planning – Administration team has been meeting, principals meeting with teachers, survey sent out to parents, expect announcement from MDE the week of July 27, looking for more feedback from stakeholders.
10.5.2 1:1 Initiative – meeting with Initiative committee, infrastructure needs for WiFi, hope to have a proposal to review for July 27 Study Session.
11.0 Board members comments and concerns.
11.1 Director Marsnik – Should be getting a form online regarding the Superintendent’s Evaluation. Will have evaluation session at the August meeting.
11.2 Director Pointer – Questioned how students did with distance learning and if some classes were more challenging.
12.0 CLOSED SESSION
12.1 Moved by Pointer, seconded by Sjoberg, to go into a closed session to discuss negotiation strategies. YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. NO: None. Motion carried. (Vote: 6-0)
13.0 Moved by Pointer, seconded by Mann, to adjourn at 8:35 p.m.
YES: Colarich, Mann, Marsnik, Omerza, Pointer, Sjoberg. NO: None. Motion carried. (Vote: 6-0)

Rochelle Sjoberg, Clerk

Ely Echo 8/15/20