School Board Meeting Minutes January 11, 2021

School Board Meeting Minutes
January 11, 2021
(Board approved 2/8/2021)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present via video conference and teleconference: Colarich, Coombe, Marsnik, Omerza, Visser. ABSENT: Sjoberg. Also present via teleconference: Erik Erie, Superintendent; Tom Coombe, Ely Echo; Keith Vandervort, Timberjay; Megan Anderson, Anne Oelke, Tim Leeson.
3.0 Pledge of Allegiance
4.0 Election of Officers:
4.1 Colarich nominated Marsnik for the position of Board Chairperson. There were no further nominations. Ray Marsnik was the only candidate nominated for the office of Chair, Chairman Marsnik declared himself elected by acclamation and directed the acting clerk to so record in the minutes.
4.2 Omerza nominated Sjoberg for the position of Board Clerk. There were no further nominations. Rochelle Sjoberg was the only candidate nominated for the office of Clerk, Chairman Marsnik declared her elected by acclamation and directed the acting clerk to so record in the minutes.
4.3 Colarich nominated Omerza for the position of Board Treasurer. There were no further nominations. Tom Omerza was the only candidate nominated for the office of Treasurer, Chairman Marsnik declared him elected by acclamation and directed the clerk to so record in the minutes.
5.0 Approval of Agenda:
5.1 Moved by Colarich, seconded by Visser, to approve the agenda as amended. YES: Colarich, Coombe, Marsnik, Omerza, Visser. NO: None. ABSENT: Sjoberg. Motion carried. (Vote: 5-0)
6.0 Open Forum – none at this meeting
7.0 Correspondence/informational items:
7.a Memorial Student Council Report – no report this month
8.0 Consent Agenda:
8.a Moved by Omerza, seconded by Colarich, to approve the following Program Consent Agenda:
8.a.1 Designated the second Monday of each month at 6:00 p.m. as the day and time of the regular school board meeting.
8.a.2 Designated the fourth Monday of each month at 6:00 p.m. as the day and time for the monthly study session.
8.a.3 (this item was pulled for a separate vote) Recommend the Ely Echo as the official district newspaper for 2021. This was the only quote received.
8.a.4 Designated Boundary Waters Bank, U.S. Bank, Minnesota School Liquid Asset Fund and PMA Financial Network as district financial institutions.
8.a.5 Designated Klun Law Firm as district legal counsel for 2021 and the Superintendent and School Board Chairperson as individuals authorized to contact legal counsel at $120/hour (2020 rate was $120/hour).
8.a.6 (this item was pulled for a separate vote) Consider/establish school board compensation levels for 2021: (Current rate of inflation is 1.2%) Rates for 2021 with 1.2% increase would be as follows: $195 per month plus life insurance ($30,000) for directors and $251 per month plus life insurance ($30,000) for the Board Chairperson and an additional $56 per board member for monthly study session.
8.a.7 Approved 2021 IRS standard mileage rate for reimbursement for school district travel during 2021 (56.0 cents per mile).
8.a.8 Adopted Resolution Directing the Administration to Make Recommendations for Reductions in Programs and Position and Reasons Therefor.
8.a.9 Approved 2021 RAMS Membership Dues in the amount of $1,250.00.
8.a.10 Approved the minutes of the regular meeting of December 14, 2020.
8.a.11 Approved the minutes of the study session of December 21, 2020.
8.a.12 Approved the minutes of the special meeting of December 21, 2020.
8.a.13 Approved December 2020 disbursements in the amount of $279,436.19 and receipts in the amount of $824,660.48.
8.a.14 Approved December 2020 financial reports as presented: Total monthly receipts: $824,660.48; total monthly payroll & benefits: $412,052.36.; total invoices: $279,436.19; total monthly expenditures: $691,488.55; monthly revenue less expenditures: $133,171.93.
8.a.15 Approved the following gifts and donations: 1. $250.00 from Jessica and Kevin Dunn to be used for the cafeteria; 2. $24.26 from Crystal Fink to be used for general supplies; 3. $24.26 from 3M – Crystal Fink – Matching Gift to be used for general supplies; 4. $500.00 from Pinckney Construction to be used for the student Holiday Project; 5. $100.00 from Darlene Grugal to be used for the student Holiday Project; 6. $100.00 from Suellen Sack to be used for the student Holiday Project; 7. $200.00 from James and Margaret Pinckney to be used for the student Holiday Project; 8. $120.00 from Crystal and Newton Nickerson to be used for the student Holiday Project; 9. $100.00 from Mathias Smrekar to be used for the student Holiday Project; 10. $50.00 from Mary Pauling to be used for the student Holiday Project; 11. $50.00 from Julie Nester to be used for the student Holiday Project; 12. $137.77 from the Whacky Whamly Kindness Clan to be used for the student Holiday Project; 13. $500.00 from Mr. Ivancich’s Senior Class to be used for the student Holiday Project.
YES: Colarich, Coombe, Marsnik, Omerza, Visser. NO: None. ABSENT: Sjoberg. Motion failed (Vote: 5-0)
8.a.3 Moved by Visser, seconded by Omerza, to recommend the Ely Echo as the official district newspaper for 2021. This was the only quote received.
YES: Colarich, Marsnik, Omerza, Visser. NO: None. ABSTAIN: Coombe. ABSENT: Sjoberg. Motion carried. (Vote: 4-0-1)
8.a.6 Moved by Omerza, seconded by Colarich to establish school board compensation levels for 2021: (Current rate of inflation is 1.2%) Rates for 2021 with 1.2% increase would be as follows: $195 per month plus life insurance ($30,000) for Directors and $251 per month plus life insurance ($30,000) for the Board Chairperson and an additional $56 per board member for monthly study session and pay $15.00 for each committee meeting assigned.
YES: Colarich. NO: Coombe, Marsnik, Omerza, Visser. ABSENT: Sjoberg. Motion failed (Vote: 1-4)
8.a.6 Moved by Omerza, seconded by Visser, to establish school board compensation levels for 2021: (Current rate of inflation is 1.2%) Rates for 2021 with 1.2% increase would be as follows: $195 per month plus life insurance ($30,000) for Directors and $251 per month plus life insurance ($30,000) for the Board Chairperson and an additional $56 per board member for monthly study session.
YES: Colarich, Coombe, Marsnik, Omerza, Visser. NO: None. ABSENT: Sjoberg. Motion failed (Vote: 5-0)
8.b Moved by Omerza, seconded by Colarich, to approve the Personnel Consent Agenda:
8.b.1 Accepted the resignation of Donna Carlson from the position as Paraprofessional (6.5 hours per day) effective January 4, 20201.
8.b.2 Accepted the resignation of Sarah Spate from the position as Paraprofessional (6.5 hours per day) effective January 26, 2021.
8.b.3 Accepted the resignation of Andrea Thomas as Head Volleyball Coach effective immediately.
8.b.4 Accepted the leave of absence from Tim Omerza as Assistant Boys Basketball Coach for the 2020-2021 season.
8.b.5 (this item was pulled for a separate vote) Hire Jordan Huntbatch for the full-time Payroll, Benefits and Finance Coordinator position ($53,000/year) effective January 20, 2021.
8.b.6 Hired Jessica Anderson for the Indian Education Home/School Liaison position ($17.00/hour; approx. 6 hours/day; 5 days/week; student contact days) effective January 11, 2021.
8.b.7 Approved Megan Devine’s request to grant another one year leave of absence without pay and without loss and rights and privileges from her 1.0 FTE teaching position for the 2021-2022 school year.
YES: Colarich, Coombe, Marsnik, Omerza, Visser. NO: None. ABSENT: Sjoberg. Motion carried. (Vote: 5-0)
8.b.5 Moved by Omerza, seconded by Visser, to Hire Jordan Huntbatch for the full-time Payroll, Benefits and Finance Coordinator position ($53,000/year) effective January 20, 2021. YES: Colarich, Coombe, Omerza, Visser. NO: None. ABSENT: Sjoberg. ABSTAIN: Marsnik. Motion carried. (Vote: 4-0-1)
8.c Moved by Colarich, seconded by Omerza, to approve the Policy Consent Agenda:
8.c.1 Third review and adoption of MSBA Policy 413 Harassment and Violence (this is a mandatory policy).
8.c.2 (this item was pulled for a separate vote) Third review and adoption of revised Policy 450 At Will Policy.
YES: Colarich, Coombe, Marsnik, Omerza, Visser. NO: None. ABSENT: Sjoberg. Motion carried. (Vote: 5-0)
8.c.2 Moved by Colarich, seconded by Omerza, to approve the third review and adoption of revised Policy 450 At Will Policy. YES: Colarich, Marsnik, Omerza, Visser. NO: None: ABSENT: Sjoberg. ABSTAIN: Coombe. Motion carried. (Vote: 4-0-1)
9.0 Old Business:
9.a Project update
9.b Ely Safe Learning Plan update
10.0 New Business
10.a Moved by Omerza, seconded by Coombe, to approve hanging the hockey memorabilia display in the ice arena. YES: Colarich, Coombe, Marsnik, Omerza, Visser. NO: None. ABSENT: Sjoberg. Motion carried (Vote: 5-0)
10.b Moved by Visser, seconded by Colarich, to designate Spencer Aune, Finance Manager and Jordan Huntbatch, Payroll, Benefits and Finance Coordinator, as district staff to conduct electronic fund transfers. YES: Colarich, Coombe, Marsnik, Omerza, Visser. NO: None. ABSENT: Sjoberg. Motion carried (Vote: 5-0)
10.c Moved by Colarich, seconded by Coombe, to enter into a cooperative agreement with the Krekelberg Home School for boys basketball, effective the 2020-2021. YES: Colarich, Coombe, Marsnik, Omerza, Visser. NO: None. ABSENT: Sjoberg. Motion carried (Vote: 5-0)
10.d. Board member committee assignments for 2021.
11.0 Reports:
11.a Athletic Director – Tom Coombe
11.a.1 Winter sports are in full swing with games starting this week.
11.b Director of Facilities Report – Tim Leeson
11.b.1 IEA submitted a proposal for the Asbestos Inspection.
11.b.2 A few more water filling stations have arrived and will be installed.
11.c K-5 Principal – Anne Oelke
11.c.1 K-5 enrollment 236 as of 1/4/2021
11.c.2 Where students are learning: Distance Learning students 27 of the 236 students enrolled; *with COVID this year – 10 Homeschool students and 3 online schooling students. (*expected to return to Washington Elementary next school year)
11.c.3 Preparing for Saliva Testing on-site
11.c.4 Begin reviewing Science Standards and Science Curriculum K-12
11.c.5 Getting ready for MCA testing
11.c.6 I Love to Read – February activities – theme TBD
11.c.7 Upcoming dates
11.d 6-12 Principal – Megan Anderson
11.d.1 6-12 pupil count at Ely Memorial is 300.
11.d.2 Memorial Building transitioning back to a Hybrid Model of education beginning January 12.
11.d.3 Winter sports have resumed.
11.d.4 Will be hosting Virtual Parent Teacher Conferences from 3:30-7:00 on Wednesday, January 27.
10.d.5 MCA testing will resume this spring. MDE has indicated that they will not be granting waivers this year, as was done last spring, and have created guidelines to allow for potential distance MCA completion.
10.d.6 Upcoming dates
11.e Superintendent – Erik Erie
11.e.1 Payroll, Benefits and Finance Coordinator position onboarding and transition plan for Jordan Huntbatch with ARCC and contractor Janel Leete.
11.e.2 MSBA Conference training
11.e.3 Welcome to new School Board members.
11.e.4 Study session agenda items
11.e.5 Resignations
11.e.6 Donations
12.0 Board members comments and concerns
12.a Director Marsnik – Looking forward to working with the new board members.
13.0 Moved by Omerza, seconded by Visser, to adjourn at 7:10 p.m.
YES: Colarich, Coombe, Marsnik, Omerza, Visser. NO: None. ABSENT: Sjoberg. Motion carried. (Vote: 5-0)

Rochelle Sjoberg, Clerk

Ely Echo 2/13/21