School Board Meeting Minute February 8, 2021

School Board Meeting Minute
February 8, 2021
(Board approved 3/8/2021)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik.
2.0 On roll call the following directors were present at Ely City Hall Council Chambers: Colarich, Coombe, Marsnik, Omerza, Sjoberg, Visser. ABSENT: None. Also in attendance: Erik Erie, Superintendent; Tom Coombe, Ely Echo; Keith Vandervort, Timberjay; Megan Anderson, Anne Oelke, Tim Leeson, Jordan Huntbatch, Devin Ceglar, Walker, Giroux & Hahne; Greg Crowe, Ehlers.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Sjoberg, seconded by Colarich, to approve the agenda as amended. Motion carried. (Vote: 6-0)
5.0 Open Forum – none at this meeting
6.0 Correspondence/informational items:
6.a Memorial Student Council Report
6.b Introduction of Jordan Huntbatch, Payroll, Benefits and Finance Coordinator
6.c FY 2020 Audit presentation was given by Devin Ceglar of Walker, Giroux & Hahne
6.d Ely Community Resources, Inc. Quarterly Progress Report – 4th Quarter, October 1 – December 31, 2020
7.0 Consent Agenda:
7.a Moved by Sjoberg, seconded by Colarich , to approve the following Program Consent Agenda:
7.a.1 Approved the minutes of the regular meeting of January 11, 2021.
7.a.2 Approved the minutes of the study session of January 25, 2021.
7.a.3 Approved January 2021 disbursements in the amount of $507,321.01 and receipts in the amount of $674,778.06.
7.a.4 Approved January 2021 financial reports as presented: Total monthly receipts: $674,778.06; total monthly payroll & benefits: $438,152.65.; total invoices: $507,321.01; total monthly expenditures: $945,473.66; monthly revenue less expenditures: ($270,695.60).
7.a.5 Approved the following gifts and donations: 1. 10 ft. ITV television screen from the Iron Range Resources and Rehabilitation Board to be used for instructional support; 2. $24.26 from Crystal Fink to be used for high school general supplies; 3. $24.26 from 3M – Crystal Fink – Matching Gift to be used for high school general supplies; 4. $2,000.00 from Ely Educational Foundation to be used for the Classroom Wish List; 5. $500.00 from the Ely Educational Foundation to be used for deficient lunch accounts.
7.a.6 Adopted the 2021-2022 school year calendar.
Motion carried (Vote: 6-0)
7.b Moved by Visser, seconded by Sjoberg, to approve the Personnel Consent Agenda:
7.b.1 Approved Jill Homer’s request for a leave of absence without pay and without loss, rights, and privileges from her Paraprofessional position.
7.b.2 Approved the following people for coaching or volunteer assistant coaching positions as recommended by Tom Coombe, Athletic Director, per school board policy: Donna Kari, Head Speech Coach; Dylan Fenske, volunteer junior high assistant boys basketball coach.
7.b.3 Approved the following coach as recommended by Tom Coombe, Athletic Director and Tom McDonald, Boys Basketball Head Coach, per school board policy: Reed Peterson, Assistant Boys Basketball Coach.
7.b.4 Approved the following coach as recommended by Tom Coombe, Athletic Director, per school board policy: Megan Wognum, Head Volleyball Coach.
Motion carried. (Vote: 6-0)
7.c Policy Consent Agenda:
7.c.1 First reading of revised MSBA Policy 720 Vending Machines.
7.c.2 First reading of revised MSBA Policy 521 Student Disability Nondiscrimination.
7.c.3 First reading of revised MSBA Policy 522 Title IX Sex Nondiscrimination Policy, Grievance Procedure and Process.
7.c.4 Annual review of MSBA Policy 514 Bullying Prohibition Policy.
8.0 Old Business:
8.a Project update was given by Superintendent Erie
8.b Ely Safe Learning Plan update was given by Superintendent Erie
8.c Moved by Omerza, seconded by Sjoberg, to approve revised 1:1 Initiative budget for Chromebook related purchases. Motion carried. (Vote: 6-0)
9.0 New Business
9.a Moved by Colarich, seconded by Visser, to approve Resolution of Intent to Issue Facilities Maintenance Bond. Motion carried. (Vote: 6-0)
9.b Moved by Colarich, seconded by Omerza, to approve Costin Group proposal in the amount of $2,000 per month for 12 months. Motion carried (Vote: 6-0)
10.0 Reports:
10.a Athletic Director – Tom Coombe
10.a.1 Ely got to host an Eveleth-Gilbert girl’s hockey game in recognition of Senior Sydney Richards
10.a.2 Winter sports are in full swing
10.b Director of Facilities Report – Tim Leeson
10.b.1 Four new water bottle filling stations have been installed
10.b.2 Working on closing up our fuel tank
10.c K-5 Principal – Anne Oelke
10.c.1 K-5 enrollment 236 as of February 1
10.c.2 Where students are learning: Distance Learning students 26 of the 236 students enrolled; *with COVID this year – 10 Homeschool students and 3 online schooling students. (*expected to return to Washington Elementary next school year)
10.c.3 February – I Love to Read Month
10.c.4 Science Team – collaborating K-12
10.c.5 Chromebook rollout
10.c.6 Vaccinations
10.c.7 Upcoming dates
10.d 6-12 Principal – Megan Anderson
10.d.1 6-12 pupil count at Ely Memorial is 297
10.d.2 Memorial Building transitioning back to an In-Person Model of education beginning February 8.
10.d.3 Chromebooks are here. They’ve been distributed to all 8th grades and will roll out to the rest of the Middle and High School this week and next.
10.d.4 Student Council is planning Winter Frolic week at the end of February. More details will be shared as soon as they’re available.
10.d.5 Upcoming dates
10.e Superintendent – Erik Erie
10.e.1 Audit
10.e.2 School Board retreat
10.e.3 Thanked City of Ely for support in holding our meetings at City Hall.
10.e.4 Donations
11.0 Board members comments and concerns
11.a Director Sjoberg – would like renovations to include updated seating arrangement in the board room.
11.b Director Omerza – Good to be together.
11.c Director Coombe – Wanted to know if there is a policy regarding basketball games being postponed or cancelled because of mask exemptions.
11.d Director Visser – Wondering what administration is doing to address mental health crisis with student age population.
12.0 Moved by Colarich, seconded by Sjoberg, to adjourn at 7:28 p.m.

Rochelle Sjoberg, Clerk

Ely Echo 3/13/2021