Regular Meeting Ely City Council – City Hall, Council Chambers April 06, 2021 - 5:30 p.m.

Regular Meeting Ely City Council – City Hall, Council Chambers
April 06, 2021 - 5:30 p.m.

1. CALL TO ORDER
The regular City Council Meeting on April 6, 2021 was called to order by Mayor Novak at 5:30pm.

2. PRESENT: Council members A.Forsman, Kess, Debeltz, Omerza, Callen, Campbell, and Mayor Novak
ABSENT: None

3. APPROVAL OF MINUTES:
Campbell/Callen moved to approve the minutes from the March 16, 2021 EUC Rates Public Hearing, March 16, 2021 Regular Council Meeting, March 30, 2021 Special Council Meeting, and the March 30, 2021 Study Session. Motion Carried Unanimously.

4. ADDITIONS OR OMISSIONS TO AGENDA:
A. Addition 6.C. Approve having a Special Council Meeting on Thursday, April 15, 2021 at 5pm to Canvass the Vote for the Special Primary Election.
B. Addition 8.A. Park and Recreation Board
C. Addition 13.G. Water Tower Painting Project No. 20-827 Quotes – Champion Tank Services, LLC was the low bidder at $79,800.00.
D. Addition 13.H. 2021 City Infrastructure Improvements Project No. 20-759 bids – Utility Systems of America, Inc was the low bidder at $1,101,565.25 for Total Bid –Parts 1 through 5.
E. Addition 13.I. Approve Wine and Strong Beer Liquor License for Potent Potables Restaurants, LLC, DBA The Chocolate Moose at 101 N Central Ave pending proper paperwork, insurance, and fees.
Additions A-E were added without objection.

5. MAYOR’S REPORT
A. 2021 Department Head Performance Review Summary
Mayor Novak read the 2021 Performance Review Summaries.
Clerk/Treasurer - Harold Langowski
Harold’s performance review scores above average in all areas of his job performance. He is viewed as an asset to the City of Ely in his understanding of City operations and infrastructure. Harold is recognized for his efficiency in handling his many roles for the City and his abilities in moving the City forward into the future.
Library Director – Rachel Heinrich
Rachel’s performance review scores above average in all areas of her job performance. She is noted for bringing the Ely Public Library a 4-Star rating. Rachel’s creative and innovative leadership is recognized and appreciated by the Council.
Police Chief – Chad Houde
Chad’s performance review scores above average overall in his job performance. The Council recognizes that Chad is new to his position and offers suggestions on areas to work on. Chad is recognized for his willingness to move the Police Department forward.
Fire Chief – Tom Erchull
The fire chief was not reviewed due to the resignation that was received by Tom Erchull.
6. CONSENT AGENDA:
A. Motion to waive readings in entirety of all ordinances and resolutions on tonight’s agenda
B. Board of Appeal and Equalization meeting on April 22, 2021 from 5:00pm – 6:00pm in the council chambers at Ely City Hall
C. Approve having a Special Council Meeting on Thursday, April 15, 2021 at 5pm to Canvass the Vote for the Special Primary Election.
Debeltz/Kess moved to approve the consent agenda items A-C. Motion Carried Unanimously.

7. REQUESTS TO APPEAR: None

8. COMMITTEE REPORTS:
Standing/Special
Planning and Zoning
Matter of Information: Planning and Zoning recognizes the need for additional housing within Ely and supports in principal any projects bringing housing to town. The current condominium project is in early concept stage only and no zoning requests have been applied for or granted.

Heritage Preservation Commission: Minutes included in the council packet

Telecommunications Advisory Board: Minutes included in the council packet

Employee Relations:
Omerza/Kess moved to approve the recommendation from Employee Relations to accept the resignation from Fire Chief Erchull, to post the position and to review the job description. Motion Carried Unanimously.

Omerza/Debeltz moved to approve the recommendation from Employee Relations to allow John Zobitz to continue as First Assistant Chief until a new Fire Chief is selected and makes their recommendation for officers. Motion Carried Unanimously.

Omerza/Callen moved to approve the recommendation from Employee Relations to City Council and EUC to accept the resignation from Roger Nyquist as Infrastructure Worker effective April 9, 2021 and to authorize the position to be posted internally and if no applicants are received to post it externally. Motion Carried Unanimously.

Omerza/Campbell moved to approve the recommendation from Employee Relations to approve the Custodial Worker job description, forward to AFSCME for concurrence, and authorize the position to be internally posted and if no applicants are received to post it externally. Motion Carried Unanimously.

Ely Utilities Commission: Minutes included in the Council Packet

RAMS: Minutes included in the Council Packet

Park and Recreation Board: Minutes included in the Council Additions Packet

9. DEPARTMENTAL REPORTS:
A. Clerk-Treasurer
i. The following items were recommended for approval at the regular EUC meeting on March 30, 2021.
1. Approved the purchase of 3 turbidity meters for $8,235.00, 2 pH meters for $2,190.00 and 2 chlorine meters for $7,450.00 for a total of $17,875.00 from Aqua Pure for the WTP.
2. Recommended posting the Infrastructure Maintenance Worker position internally.
3. Authorized the WWTF operators to attend the MN Wastewater Operators Conference in Grand Rapids.
4. Approved the materials and contract labor quotes for the ISD 696 electrical improvements not to exceed $49,000.00.
5. Approved the MN Power Confidentiality and Non-Disclosure Agreement with City Attorney approval.
6. Approved payment of the Michels Invoices for $176,450.18 and $13,022.49 for Distribution Improvements/Fiber Make Ready.
7. Approved payment of the EUC January Bills for $530,858.60.
8. Approved payment of the EUC February Bills for $537,862.35.
9. Approved payment of the WSN Invoice for $1,476.20 for the Fiber Project closeout.
A.Forsman/Callen moved to approve the EUC consent agenda items 1-9. Motion Carried Unanimously.

ii. Kess/Omerza moved to approve tabling the Annual Operating Invoices From St Louis County – 12 Invoices - Invoices #230987, #230988, #230989, #230990, #230991, #230992, #230993, #230994, #230995, #230996, #230997, and #230998.
Langowski indicated that we are working with St. Louis County on the issue. We received 12 months of invoices for 2020 in March 2021 for the maintenance and operations of the Joint Maintenance Facility. The cleaning costs increased and they charged us for the new lighting in the building when we also gave them a lighting rebate on the lighting.
Motion Carried Unanimously.

iii. Debeltz/Callen moved to approve the Equipment Replacement Skid Steer with the recommendation to purchase a Ziegler 259D3 for $58,410. Motion Carried Unanimously.

B. Fire Chief
Callen/Debeltz moved to accept the resignation from George Burger as firefighter and first responder and to send a letter of appreciation. Motion Carried Unanimously.

C. Library Director
Library Director Heinrich talked about Library announcements which can be found on the Library website.

D. Police Chief

E. City Attorney
Omerza/Debeltz moved to approve the Note and Mortgage for the Residential Rehab Loan for Madalynne Reese and Kathleen Quigley at 1139 E Washington St to insulate the attic, interior outside walls and basement for $10,000. Motion Carried Unanimously.

F. City Engineer

10. COMMUNICATIONS:
A. Correspondence from the Arrowhead Area Agency on Aging regarding an Age Friendly Arrowhead Virtual Workshop on April 28 from 2-3:30pm.
B. Thank you from ISD 696 for use of the council chambers for the school board meetings.
C. Correspondence from St Louis County regarding the Household Hazardous Waste Collection schedule and the Business Hazardous Waste Collection schedule.

Langowski stated that the “old dump” on Lookout Ridge Road will be open on Saturday’s from 8am-6pm for City of Ely residents only for brush, leaves, pine needles, and grass clippings. Absolutely no trash is allowed, we will have the police officers patrolling the area and if anyone sees anyone any one bringing garbage please call the clerk’s office or police department.

11. CLAIMS FOR PAYMENT:
A. City and EUC claims for April 6, 2021 – $254,787.77.
B. Ely Community Resource 2nd Quarter Payment for $5125
Debeltz/Omerza moved to approve the Claims for Payment items A and B. Motion Carried Unanimously.

12. OLD BUSINESS:
A. Tom Just resigning from Telecommunications Advisory Board
Debeltz/Campbell moved to accept Tom Just’s resignation from the Telecommunications Advisory Board and to send him a Thank You, and to post for a replacement. Motion Carried Unanimously.
Omerza indicated that there are openings on the Airport, Cemetery, Housing Redevelopment Authority, and the Telecommunications Advisory Board.

13. NEW BUSINESS:
A. Omerza/Callen moved to authorize to go out for bids for the Ely Regional Trailhead Construction Project.
Langowski indicated that we are still waiting on the plans to be approved by the Minnesota Management and Budget to review the predesign document; we also have our grant agreement into MMB and the DNR for review and approval. We want to be ready to advertise for bids as soon as we get approval on the plans. Our hope is to have the project done by next fall.
Kess indicated it would be nice to have a presentation at a study session on all the trails happening around the area.
Motion Carried Unanimously.
B. Correspondence from Building Official Whitney regarding expired rental licenses
Kess indicated that it is a matter of public record now. We should give them time to respond until the next council meeting.
Kess/Omerza moved to postpone the correspondence regarding the expired rental licenses until the next council meeting. Motion Carried Unanimously.

C. Omerza/Debletz moved to approve the Chamber of Commerce application for the Blueberry Arts Festival, Harvest Moon Festival and Experience Ely Expo following State of Minnesota and CDC guidelines.
Kess indicated that he appreciates the Chamber of Commerce working with the non-profits.
Omerza indicated that the Council is approving the Chamber using the whole park not just the normal rentable areas. Omerza stated that it is nice to see things happening this summer.
Motion Carried Unanimously.

D. Debeltz/Omerza moved to approve the Ely Folk School application for a Temporary Liquor License for an event on May 12, 2021 at Semer’s Park pending proper paperwork, fees and insurance. Motion Carried Unanimously.

E. Omerza/Callen moved to approve Resolution 2021-026 Resolution Authorizing Application for Rotary Club of Ely to Apply for a Raffle Permit. Roll Called: Council Member A.Forsman- Yes, Kess-Yes, Debeltz-Yes, Omerza-Yes, Callen-Yes, Campbell – Yes, and Mayor Novak-Yes. Motion Carried Unanimously.

F. Campbell/A.Forsman moved to approve Resolution 2021-027 Resolution Authorizing City of Ely to Make Application to and Accept Funds From FY21 Development Infrastructure Grant Program and Commercial Redevelopment Grant Program. Roll Called: Council Member A.Forsman- Yes, Kess-Yes, Debeltz-Yes, Omerza-Yes, Callen-Yes, Campbell – Yes, and Mayor Novak-Yes. Motion Carried Unanimously.

G. A.Forsman/Omerza moved to accept the Water Tower Painting Project No. 20-827 Quote from Champion Tank Services, LLC as the low bidder at $79,800.00.
A.Forsman asked what the budget for the water tower painting was.
Langowski indicated that $50,000 was budgeted. We are also changing the logo on the water tower and that was around $8000, we are looking at working with the Tourism Bureau for a grant to change the logo. Langowski indicated that we cannot wait another year to paint the water tower; it was last painted in 2001.
A.Forsman stated he supports the project, this is something that needs to get done.
Mayor Novak indicated that we need to maintain what the city owns.
Motion Carried Unanimously.

H. Campbell/A.Forsman moved to approve the low bidder for the 2021 City Infrastructure Improvements Project No. 20-759 to Utility Systems of America, Inc for $1,101,565.25 for Total Bid –Parts 1 through 5. Motion Carried Unanimously.

I. Debeltz/Kess moved to approve the Wine and Strong Beer Liquor License for Potent Potables Restaurants, LLC DBA The Chocolate Moose at 101 N Central Ave pending proper paperwork, insurance, and fees. Motion Carried Unanimously.

14. OPEN FORUM

15. ADJOURN
Mayor Novak adjourned the meeting at 6:12pm without objection.

Casey Velcheff
Deputy Clerk

Ely Echo 4/24/21