Ely City Council June 15th, 2021

Regular Meeting Ely City Council – City Hall,
Council Chambers
June 15th, 2021

1. CALL TO ORDER
The Regular city Council Meeting on June 15th, 2021 was called to order by Mayor Novak at 5:30pm

2. Present: Council members A.Forsman, Kess, Debeltz, Omerza, Callen, Campbell, and Mayor Novak

3. APPROVAL OF MINUTES:
Campbell/Forsman moved to approve minutes from the June 1, 2021 regular Council Meeting. Motion Carried Unanimously

4. ADDITIONS OR OMISSIONS TO AGENDA:
A. Addition 6.B Minnesota Department of Natural Resources Division of Forestry and the Ely Fire Department Cooperative Fire Protection Agreement. Agreement Number: 1424569323.
B. Addition 8.F. Projects Committee
C. Additions 11.E. Partial Payment Estimate No. 1 for the 2021 City Infrastructure Improvements project for $261,567.84 to Utility Systems of America, Inc.
D. Additions 11. F Invoice #0005 to Pathfinder Trail Building LLC for the Hidden Valley Mt. Bike Trails for $87,518.70.
E. Addition 13.G. Chamber of Commerce Obstruction Permit for the Blueberry Arts Festival and the Chamber’s Covid-19 Preparedness Plan.
Additions A-E were added without objection

5. MAYOR’S REPORT

6. CONSENT AGENDA:
A. Motion to waive readings in entirety of all ordinances and resolutions on tonight’s agenda
B. Minnesota Department of Natural Resources Division of Forestry and the Ely Fire Department Cooperative Fire Protection Agreement. Agreement Number: 1424569323.
Omerza/Debeltz moved to approve consent agenda items A&B. Motion Carried Unanimously

7. REQUESTS TO APPEAR:

8. COMMITTEE REPORTS:
A. Standing/Special
Park and Recreation Board
Omerza/Debeltz moved to approve the recommendation from the Park and Recreation Board to approve invoice #1191 from Kay-Linn enterprises for the Hidden Valley Mt. Bike Trails for $7500 and the invoice from the Nordic Ski Club for the grooming of the Trezona Trail during the 2020-2021 Winter for $1582.00. Motion Carried Unanimously

ATV Trails & Ordinance Task Force
Forsman/Kess moved to approve the recommendation from the ATV Trails and Ordinance Task Force to direct the Public Works department to install 4-way stop signs at West Harvey Street and 3rd Avenue West. Motion Carried Unanimously

Forsman/Kess moved to approve the recommendation from the ATV Trails and Ordinance Task Force to reword the current ordinance to clarify references to ATVs as Class 1 and Class 2 in alignment with state statutes. Motion Carried Unanimously

Forsman/Callen moved to approve the recommendation from the ATV Trails and Ordinance Task Force to approve the following streets as corridor access trails within the city:
1. West Harvey St – 5th Ave. W. to Central Ave
2. Central Avenue – Camp St to Pattison St
3. Pattison St. – Central Ave. to 8th Ave E
4. 8th Ave E. – Pattison St to Camp St.
5. White St. – 8th Ave E. to 17th Ave E.
6. 19th Ave E. – Camp St to Old Airport Rd.
7. Old Airport Rd East of Hwy 1.
8. Pioneer Rd. – Camp St to Grant McMahon Blvd.
Motion Carried Unanimously

Forsman/Debeltz moved to approve the recommendation from the ATV Trails and Ordinance Task Force to add Off Highway Motorcycles to the current ordinance and to task the City Attorney to draft an updated ordinance. Motion Carried Unanimously

Projects Committee
Callen/Omerza moved to the recommendation from the Projects Committee to direct public works to install a four way stop at West Harvey and 3rd Avenue West. Motion Carried Unanimously.

Callen/Omerza moved to approve the recommendation from Projects Committee to submit a bonding request totaling $4,051,000 for the completion of the Trailhead and necessary infrastructure for the hospital expansion, work force housing, and the redevelopment of the old public works garage site. Motion Carried Unanimously.

Campbell/Forsman moved to approve a recommendation to task the City Attorney to draft an ordinance that requires all city residents and businesses to be attached to the City electrical service. Motion Carried Unanimously.

9. DEPARTMENTAL REPORTS:
Clerk-Treasurer
August 10th Special Election for Mayor Schedule – Absentee/Early Voting opens on Friday, June 25, 2021

Fire Chief- Chief Marshall reported on fire calls, and noted that 2 pieces of equipment were not on the Fire Protection agreement, engine #1 and the ladder truck and that was because those pieces of equipment are 100 percent dedicated to The City of Ely.

Library Director- Library Director Heinrich discussed summer programming and announcements regarding the library which can be found on the Library website.

Police Chief- Chief Houde reported on the “I got caught program”, that encourages safety and helmet wearing, “tickets” are given for free ice cream from Dairy Queen.

City Attorney

City Engineer

10. COMMUNICATIONS:
A. Community Development Block Grant (CDGB) Citizen Advisory Committee-Matter of Information
B. Arrowhead Library Systems 2021 Annual Budget-Matter of Information

11. CLAIMS FOR PAYMENT:
Debeltz/Omerza moved to approve claims for payment items A-F
A. City and EUC claims for June 18, 2021 – $493,169.63
B. Partial Pay Estimate No 2 for the 7th Avenue/VA Clinic Site Improvements Project for $153,302.16 to Utility Systems of America, Inc.
C. Third Quarter Payment to Ely Community Resource for $5125.00.
D. Partial Pay Estimate No 1 for the 2020 Connector Taxiway Project for $297,584.49 to TNT Aggregates, LLC.
E. Partial Payment Estimate No. 1 for the 2021 City Infrastructure Improvements project for $261,567.84 to Utility Systems of America, Inc.
F. Invoice #0005 to Pathfinder Trail Building LLC for the Hidden Valley Mt. Bike Trails for $87,518.70.
Motion Carried Unanimously

12. OLD BUSINESS:

13. NEW BUSINESS:
A. Schedule Planning and Zoning Administrator Interviews-Matter of Information
B. Debeltz/Omerza moved to approve the request from Young Life for In-Kind services for the 4th of July Activities in Whiteside Park Motion Carried Unanimously

C. Campbell/Callen moved to approve the mortgage Satisfaction for the Storefront Loan for John D. Mills Revocable Trust that was recorded as Document No. 01276508 Motion Carried Unanimously

D. Debeltz/Campbell moved to approve the Subordination Agreement for Pastika Building, LLC at 131 E Chapman St. Motion Carried Unanimously

E. Kess/Callen moved to approve Resolution 2021-033 Resolution Authorizing Application for Jake Forsman Memorial Scholarship to Apply for Raffle Permit.
Roll Called: Council Member Forsman (abstain). Kess-Yes, Debeltz-Yes, Omerza-Yes, Callen-Yes, Campbell-Yes, Mayor Novak-Yes Motion Carried 6-0-1 with A.Forsman Abstaining.

F. Omerza/Callen moved to approve resolution 2021-034 Bonding Resolution for the Phase 3 West End Trailhead Redevelopment District.
Roll Called: A.Forsman-Yes, Kess-Yes, Debeltz-Yes, Omerza-Yes, Callen-Yes, Campbell-Yes, Mayor Novak-Yes Motion Carried Unanimously.

G. Omerza/Callen moved to approve the Ely Chamber of Commerce Obstruction Permit for the Blueberry Arts Festival and the Chamber’s Covid-19 Preparedness Plan. Motion Carried Unanimously.

14. OPEN FORUM
John Esse addressed the council with concerns on the ATV routes and had some questions regarding 2021 LGA.

15. ADJOURN
Mayor Novak adjourned the meeting without objection at 6:28pm

Katie Richards
Account Clerk

Ely Echo July 10, 2021