School Board Meeting Minutes June 14, 2021

School Board Meeting Minutes June 14, 2021 (Board approved 7/12/2021)

1.0 The regular meeting of the School Board of Independent School District No. 696 was called to order at 6:00 p.m. by Chairman Marsnik. This meeting was also held via video conference and teleconference.
2.0 On roll call the following directors were present in the Board Meeting Room: Colarich, Coombe, Marsnik, Omerza, Visser. Absent: Sjoberg. Also in attendance: Erik Erie, Superintendent; Tom Coombe, Ely Echo; Keith Vandervort, Timberjay; Megan Anderson; Anne Oelke; Tim Leeson; Scott Sossalla, ARI; Karl Larson, ARI; Mike Dosan, KA; Greg Yetter, KA; Suzanne Zobitz, Frank Zobitz, Micah Larson.
3.0 Pledge of Allegiance
4.0 Approval of Agenda:
4.1 Moved by Visser, seconded by Colarich, to approve the agenda as presented. Motion carried. (Vote: 5-0)
5.0 Open Forum
5.a Public Comment on American Rescue Plan Act and Elementary and Secondary School Emergency Relief (ESSER) Fund spending plans.
6.0 Correspondence/informational items:
6.a Scott Sossalla, ARI and Mike Dosan, Kraus-Anderson gave a facility project update.
6.b Memorial Student Council Report
6.c (Tabled until July meeting) Q Comp Annual Report
7.0 Consent Agenda:
7.a Moved by Colarich, seconded by Omerza, to approve the following Program Consent Agenda:
7.a.1 Approved the minutes of the regular meeting of May 10, 2021.
7.a.2 Approved the minutes of the study meeting of May 24, 2021.
7.a.3 Approved the minutes of the special meeting of May 24, 2021.
7.a.4 Approved May 2021 receipts in the amount of $1,229,346.68 and disbursements in the amount of $387,496.70.
7.a.5 Approved May 2021 financial reports as presented: Total monthly receipts: $1,229,346.68; total monthly payroll & benefits: $438,669.56; total invoices: $387,496.70; total monthly expenditures: $826,166.26; monthly revenue less expenditures: $403,180.42.
7.a.6 Approved contract between the Arrowhead Regional Computing Consortium (ARCC) and ISD No. 696 for 2021-2022.
7.a.7 Approved Minnesota School Boards Association Dues (FY 7/1/2021 to 6/30/2022) in the amount of $3,508.00.
7.a.8 (This item was pulled) Approve Professional Services Contract between ISD No. 696 and Range Mental Health Center (RMHC) from July 1, 2021 to June 30, 2022.
7.a.9 Approved quote from Prairie Farms, Woodbury, MN, for the district’s milk products for the 2021-2022 school year. This was the only quote received.
7.a.10 Approved quote from Pan-O-Gold Baking Co., St. Cloud, MN, for the district’s bread products for the 2021-2022 school year. This was the only quote received.
7.a.11 (This item was pulled for a separate vote) Approved quote from Lucky Boy Services for the district’s snowplowing/removal needs for the 2021-2022 school year.
7.a.12 Approved quote submitted by Lakes Gas Co. for tanker propane supply for the 2021-2022 school year as it was the lowest quote submitted: $1.05/gallon.
7.a.13 Approved quote submitted by Superior Fuel Co. for bobtail propane supply for the 2021-2022 school year as it was the lowest quote submitted: $1.199/gallon.
7.1.14 Approved 2021-2022 annual premiums submitted by Vaaler Insurance in the amount of $127,830.32.
7.a.15 Designated Erik Erie, Superintendent, as the Identified Official with Authority (IOwA) for Ely Public School District 0696-01.
Motion carried (Vote: 5-0)
7.a.11 Approved quote from Lucky Boy Services for the district’s snowplowing/removal needs for the 2021-2022 school year. YES: Colarich, Coombe, Marsnik, Omerza. NO: None: ABSTAIN: Visser. ABSENT: Sjoberg. Motion carried. (Vote: 4-0-1)
7.b Moved by Colarich, seconded by Visser, to approve the Personnel Consent Agenda:
7.b.1 Hired Suzanne Zobitz for the Foreign Language teacher position for the 2021-2022 school year (BA Step 11, $62,531) per school board policy and the current master agreement between ISD No. 696 and the Ely Education Association.
7.b.2 Hired Tracy Johnson for the Paraprofessional position (6.5 hours/day, 5 days/week, student contact days) effective September 1, 2021, per school board policy and the current master agreement between ISD No. 696 and AFSCME Local 295.
7.b.3 Approved Bus Maintenance Diesel Mechanic Agreement (Jeff Johnston) for the 2021-2022 school year.
7.b.4 Hired Brittany Baier for the K-5 Teacher position (Kindergarten) for the 2021-2022 school year (BA Step 1, $44,575) per school board policy and the current master agreement between ISD No. 696 and the Ely Education Association.
7.b.5 Hired Dena Carey for the School Age Extended School Year Program Paraprofessional position for June, July, August 2021, per school board policy and the current master agreement between ISD No. 696 and AFSCME Local 295.
7.b.6 Hired Jacki Tolbert for the School Age Extended School Year Program Paraprofessional position for June, July, August 2021, per school board policy and the current master agreement between ISD No. 696 and AFSCME Local 295.
7.b.7 Hired Karla Lundstrom for the School Age Extended School Year Program Paraprofessional position for June, July, August 2021, per school board policy and the current master agreement between ISD No. 696 and AFSCME Local 295.
7.b.8 Hired Tori Scarborough for the Temporary Summer Skills Paraprofessional position for June, July, August 2021, per school board policy and the current master agreement between ISD No. 696 and AFSCME Local 295.
7.b.9 Hired Katie Paige for the Temporary Summer Skills Paraprofessional position for June, July, August 2021, per school board policy and the current master agreement between ISD No. 696 and AFSCME Local 295.
7.b.10 Accepted the resignation of Janelle Hart as Junior Class Advisor and Junior Banquet effective June 4, 2021.
7.b.11 Accepted the resignation of Justin Olson from the position of Temporary Full-Time Custodian effective June 4, 2021.
7.b.12 Accepted the resignation of Jim Lah as Youth in Action (YIA) Advisor and Fall Musical Director effective at the end of the 2020-2021 school year.
7.b.13 Accepted the resignation from David Anderson from his position as Paraprofessional (6.5 hours per day) effective June 4, 2021.
Motion carried. (Vote: 5-0)
7.c Moved by Omerza, seconded by Coombe, to approve the Policy Consent Agenda:
7.c.1 Third review and adoption of revised MSBA Policy 213 School Board Committees (there were no MSBA changes)
7.c.2 Third review and adoption of revised MSBA Policy 516 Student Medication
7.c.3 Third review and adoption of revised MSBA Policy 419 Tobacco-Free Environment
Motion carried. (Vote: 5-0)
8.0 Old Business
8.a Project update was given by Superintendent Erie. Erik updated the board on the Facilities Committee meeting that was held with ARI and KA, discussed the plan moving forward and discussed communication of progress on facility project.
8.b Ely Safe Learning Plan/COVID-19 Summer Preparedness Plan update was given by Superintendent Erie. The Safe Learning Plan expired the last day of the school year and was replaced by the COVID-19 Summer Preparedness Plan. The district remains at zero positive cases.
9.0 New Business
9.a Moved by Visser, seconded by Colarich, to reject Bid Package #2 work scopes. Motion carried. (Vote: 5-0)
9.b Moved by Omerza, seconded by Colarich, to table principal’s request for additional compensation beyond contracted days for COVID Pandemic related work until a Memorandum of Understanding can be drawn up. Motion carried. (Vote: 5-0)
9.c Moved by Colarich, seconded by Visser, to approve Resolution Accepting Donations: 1.) $660.00 from Greg and Maude Dammann to used for Valleyfair Physics Trip; 2.) $350.00 from Kiwanis Club of Ely to be used for Valleyfair Physics Trip; 3.) $200.00 from Bear Island Land Co. to be used for Ely Science Club; 4.) $100.00 from Ely Educational Foundation to be used for Wolf Ridge Trip; 5.) $100.00 from Frandsen Bank & Trust to be used for prom; 6.) $400.00 from Medtronic Foundation Volunteer Grant Program to be used for Washington Elementary; 7.) $24.26 from Crystal Fink to be used for high school supplies; 8.) $24.26 from 3M Matching Gift – Crystal Fink to be used for high school supplies.
Motion carried. (Vote: 5-0)
10.0 Reports:
10.a Athletic Director – Tom Coombe
10.a.1 Ely Memorial High School Activities – Winter 2020-2021 Summary
10.b Director of Facilities Report – Tim Leeson – no report
10.c K-5 Principal – Anne Oelke
10.c.1 K-5 enrollment 244 as of June 2.
10.c.2 Returning to School 2021-2022: 1.) Distance Learning Families – 20 students: 13 students returning; 4 undecided; 2 return with no protocols; 1 when a vaccine is available; 2.) Homeschool/Online Academy Families – 10 homeschool/3 online academy: 10 students returning; 1 thinking about staying with homeschool; 2 students returning when a vaccine is available.
10.c.3 Summer Skills Program – June 14 – August 12 – 32 students in person, 14 students online.
10.c.4 Preschool–Kindergarten Boosters Program – June 14 – August 26 – goal is 12 students.
10.c.5 Extended School Year – Special Education – School Age Program – approximately 6 students.
10.d 6-12 Principal – Megan Anderson
10.d.1 We graduated 36 Seniors at the baseball field on June 5. McKenna Coughlin was named Valedictorian, Desiray Lawrence was named Salutatorian. McKenna and Ms. Sarah Mason gave wonderful speeches.
10.d.2 We have about 12 students participating in a Credit Recovery Summer School this year. This is the first year we’ve been able to offer this on our school campus.
10.d.3 Overall, the year ended quite well. Students were able to have a little bit of “normal” at the end of the year, as students competed in sprint athletics, prom, banquet and graduation.
10.d.4 We’re anticipating a great start of the school year, working on plans for the fall, including relocation of several classrooms, some new curriculum in Science and Math, and a 7 period schedule.
10.e Superintendent – Erik Erie
10.e.1 Negotiations update
10.e.2 Budget for 2021-2022 at June 28 Special Meeting
10.e.3 Book appeal
10.e.4 Donations thank you
11.0 Board members comments and concerns
11.a Chairman Marsnik – Would like Erik to look into rescinding the COVID 19 Face Covering Policy for the July meeting. Would like the District to run an ad to let people know about the Property Tax Relief Rebate.
11.b Director Colarich – Said the tax rebate payment is made the first or second week of September.
11.c Director Omerza – Appreciates Tom Coombe’s Winter Sports Report. He complimented how good Ely sports followed the mask mandate.
12.0 Closed Session
12.1 Moved by Omerza, seconded by Colarich, to go into a closed session for the superintendent’s evaluation at the superintendent’s request. Motion carried. (Vote: 5-0)
12.2 The board came out of the closed session at 8:30 p.m.
13.0 Moved by Visser, seconded by Colarich, to adjourn at 8:31 p.m. Motion carried. (Vote: 5-0)
Rochelle Sjoberg, Clerk

Ely Echo 7/17/2021