Regular Meeting Ely City Council – July 6, 2021

Regular Meeting Ely City Council – City Hall,
Council Chambers
July 6, 2021

1. CALL TO ORDER
The regular City Council Meeting on July 6, 2021 was called to order by Mayor Novak at 5:30pm.

2. PRESENT: Council members A.Forsman, Kess, Debeltz, Omerza, Callen, Campbell, and Mayor Novak
ABSENT: None

3. APPROVAL OF MINUTES:
Debeltz/Callen moved to approve the minutes from the June 15, 2021 Regular Council Meeting. Motion Carried Unanimously.

4. ADDITIONS OR OMISSIONS TO AGENDA:
A. Twin Metals Proclamation Updated
B. Addition 8.A Housing and Redevelopment Authority
Additions were added without objection.

5. MAYOR’S REPORT
Twin Metals Proclamation (Updated)
Mayor Novak indicated that the 4th went perfect. Thanks to the 4th of July Committee they did a great job. Also thanks to the City of Ely Employees that worked on the 4th and that helped set everything up beforehand, everyone helped to make the day a success.
Mayor Novak indicated that Amy Klobuchar was in town for the parade, and Novak reached out to her and they are going to have a discussion tomorrow afternoon regarding the WWTP upgrades and the trailhead.

6. CONSENT AGENDA:
Omerza/Debeltz moved to waive the readings in entirety of all ordinances and resolutions on tonight’s agenda. Motion Carried Unanimously.

7. REQUESTS TO APPEAR:

8. COMMITTEE REPORTS:
A. Standing/Special
Projects Committee – Minutes included in the Council Packet

Planning and Zoning Commission- Minutes included in the Council Packet

Ely Utilities Commission- Minutes included in the Council Packet

Employee Relations Committee
Omerza/Debeltz moved to approve the recommendation from Employee Relations to offer the position of Part Time Planning and Zoning Administrator to David Huberty pending a background check. Motion Carried Unanimously.

Omerza/Debeltz moved to approve the recommendation from Employee Relations to offer the Equipment Operator 3 position to Troy Oelke. Motion Carried Unanimously.

Omerza/A.Forsman moved to approve the recommendation from Employee Relations to post the Equipment Operator 2 position internally. Motion Carried Unanimously.

Housing & Redevelopment Authority of Ely : Minutes included in the additions packet.

9. DEPARTMENTAL REPORTS:
A. Clerk-Treasurer
i. The following items were recommended for approval at the regular EUC meeting on May 26, 2021.
1. Approved purchase of a RAS flow meter for $3,912.00 and spare control modules for $7,591.00 from In Control, Inc. for the WWTF.
2. Approved the purchase of a 750 kVa transformer for $15,925.00 for the hospital from Jerry’s Electric and 4 each 75 kVa and 2 each 50 kVa transformers for inventory from the lowest bidder.
3. Approved payment of the EUC May Bills for $439,381.90.
4. Approved payment of the Michels Invoices for $176,450.18 and $13,022.49 for Fiber Installation/Overnight Cut Over.
5. Approved moving forward with Minnesota Power’s contract offer through NEMMPA.
Campbell/A.Forsman moved to approve the EUC Consent Agenda items 1-5. Motion Carried Unanimously.

B. Fire Chief
Fire Department Meeting Minutes
Chief Marshall indicated that the 4th parade went well, the fireworks were a bit delayed, but it was a great show, the rain before helped with the dryness. Chief Marshall also discussed the recent calls that the Fire Department had. He will also have an end of the quarter report for the council at the next meeting.

C. Library Director
Library Director Heinrich discussed the programing and announcements regarding the library which can be found on the Library website.

D. Police Chief
Chief Houde indicated that the 4th was a busy weekend for the Police Department. Houde thanked the officers.

E. City Attorney
i. Debeltz/Kess moved to approve the Subordination Agreement to National Bank of Commerce not to exceed $75,000 for E Sheridan St Properties, LLC at 242 E Sheridan St (Ely State Theater) which was recorded as Document Number 1372358 on January 28, 2020. Motion Carried Unanimously.

ii. Kess/Campbell moved to approve the Subordination Agreement to National Bank of Commerce not to exceed $260,000 for E Sheridan St Properties, LLC at 242 E Sher-idan St (Ely State Theater) which was recorded as Document Number 1372358 on January 28, 2020. Motion Carried Unanimously.

iii. Omerza/Callen moved to approve the Subordination Agreement to National Bank of Commerce not to exceed $95,000 for E Chapman St Properties, LLC at 111 S 4th Ave E (AFU Building) which was recorded as Document Number 1346829 on December 18, 2018. Motion Carried Unanimously.

iv. A.Forsman/Campbell moved to approve the First Reading of Ordinance 345 2nd Series an Ordinance of the City of Ely, Minnesota, Adding to the Ely City Code, Chapter 20, Section 20.1.24, Entitled Zoning Map Amendment. Roll Called: Council Member A.Forsman – Yes, Kess-Yes, Debeltz-Yes, Omerza-Yes, Callen-Yes, Camp-bell – Yes, Mayor Novak- Yes. Motion Carried Unanimously.

v. Schedule a Public Hearing for the rezoning in Ordinance 345
A.Forsman/Omerza moved to schedule a public hearing for the rezoning of Ordinance 345 for July 20th at 5pm. Motion Carried Unanimously.

F. City Engineer

10. COMMUNICATIONS: Matter of Information
A. Habitat for Humanity Habitat Highlights Summer 2021
Kess stated that in their newsletter it indicated that because of the homeowners reduced use of government assistance, the 2,200 Habitat homeowners in Minnesota save Minnesota taxpayers $6.4-$9.3 million annually.
B. Correspondence from the MN Department of Natural Resources regarding approval of the ap-plication to the 2021 Federal Recreational Trail Program Grant for $11,621 for a Utility Grade Snowmobile for the Nordic Ski Club.

11. CLAIMS FOR PAYMENT:
A. City and EUC claims for July 1, 2021 – $1,560,422.52
B. Pathfinder Trail Building LLC Invoice #005 for the Mountain Bike Trails for #28,424.20.
C. Amended Partial Pay Estimate #2 for the 7th Avenue/VA Clinic Site Improvements Project to Utility Systems America for $86,336.41
D. Partial Pay Estimate #3 for the 7th Avenue/VA Clinic Site Improvements Project to Utility Sys-tems America for $38,478.86.
E. Partial Pay Estimate #2 for the 2021 City Infrastructure Improvements Project to Utility Sys-tems of America for $273,189.46.
Debeltz/Callen moved to approve the Claims for Payment items A-E.
A.Forsman indicated that we have a lot of projects going on right now, big projects that are critical for our community. Also a lot of this money comes from outside sources and grants for these projects.
Motion Carried Unanimously.

12. OLD BUSINESS:

13. NEW BUSINESS:
A. Andy Hill Request to Mow
A.Forsman/Kess moved to authorize Andy Hill (2111 Sibley Drive) the ability to mow the following he requested
1) Mow the grass on south side of Sibley Drive across from his property.
2) Mow the grass on Pioneer Road on the side of his property to the west that includes the city fire hydrant.
3) Mow the West side of the Trezona Trail across from his property to include (a) the portage trail to the lake (b) keep the trail clear of debris, windfall, dog poop and the access to the water free of logs that jam up against it.
Callen asked the city attorney if there are any legal issues if we allow someone to mow city property.
Attorney Klun indicated that the issue would be if someone would get hurt on city property that would be taken up by the League of Minnesota Cities Insurance as our insurance carrier, most likely the homeowner has insurance of their own. It’s not uncommon for homeowners to mow city boulevards and city property. The issue here is the neighbor dispute. The motion that is on the table is to mow the adjacent property, so Hill would not be mowing his neighbor’s property or the area in front of his neighbor’s property.
A.Forsman indicated that this was brought forward because of neighbors’ complaints. A.Forsman indicated that this is not to mow in front of the neighbor’s property, just what is indicated. A.Forsman stated he wants to support those that are beautifying our community.
Campbell indicated that she does not support this request; the city does a good job mowing. Campbell stated she does not believe a private person should take care of the city property.
Mayor Novak indicated that the area Hill is looking to mow is the city right of way in the front and back of his property.
Kess indicated that a while ago Scott Mills came forward to the council to ask to mow a portion of Pioneer Drive in front of his property and the city granted it.
A.Forsman stated that for now this is good, but if things change in the future with the selling of the Phase 3 lots, we can relook at it.
Omerza appreciates what Hill is doing. She felt like this is a minor issue for it to have to come to the council, this seems like a personality conflict issue with the neighbors, it’s unfortunate that so many parties had to get together to fix this.
Motion Carried 6-1 with Campbell voting No.

B. Kess/Callen moved to approve the Change Order #1 for the 2020 Connector Taxiway at the Ely Airport. Motion Carried Unanimously.

C. Debeltz/Omerza moved to approve the Dock lease for Dan Houle located between the Ely Sea Plane Dock and the boat landing next to the water treatment plant.
Kess asked if this includes the land and dock.
Attorney Klun indicated that the lease is for the dock and land; we can add the dock and define it in an updated lease.
Kess asked if the rent is $200 for the year. Velcheff indicated that it is $200 for the year.
Kess thought the amount should be more since the airport hangar lease is $100 per month.
Motion Carried Unanimously.

D. Board of Appeal and Equalization Training available online –
Jerome Debeltz Certification Expired 7/1/2021
Al Forsman is Certified Until 7/1/2024
Matter of information

E. Omerza/Debeltz moved to approve Resolution 2021-035 Resolution of Application to the Minnesota Public Facilities Authority. Roll Called: Council Member A.Forsman – Yes, Kess-Yes, Debeltz-Yes, Omerza-Yes, Callen-Yes, Campbell – Yes, Mayor Novak- Yes. Motion Carried Unanimously.

F. Kess/Omerza moved to provide a Certificate of Support for the Virginia Public Safety Center. Motion Carried Unanimously

G. Debeltz/Omerza moved to approve the purchase of a tandem axle equipment trailer for $12,559.39 from Pine River Sales, Inc. Funds for the trailer will be from the sale of old equipment from the auction we just had. Motion Carried Unanimously.

14. OPEN FORUM

15. ADJOURN
Mayor Novak adjourned the meeting at 6:21pm without objection.

Casey Velcheff
Deputy Clerk

Ely Echo July 24, 2021