Regular Meeting Ely City Council – City Hall, Council Chambers November 2, 2021

Regular Meeting Ely City Council – City Hall, Council Chambers
November 2, 2021

CALL TO ORDER
The regular meeting of the Ely City Council was called to order by Mayor Skraba at 5:30pm in the Council Chambers.
Pledge of Allegiance
PRESENT: Council members A.Forsman, Kess, Debeltz, Omerza, Callen, Campbell, and Mayor Skraba
ABSENT: None

APPROVAL OF MINUTES:
Campbell/Debeltz moved to approve minutes from the October 19, 2021 Public Hearing and Regular Council Meeting. Motion Carried Unanimously.
ADDITIONS OR OMISSIONS TO AGENDA:
A. Additions 9.E.i Updated Exhibit A – Legal Description for 1st Reading Ordinance 348, 2nd Series – An Ordinance of the City of Ely, Minnesota, Adding to the Ely City Code, Chapter 20, Section 20.1.25, Entitled Zoning Map Amendment.
B. Additions 13.D. Resolution 2021-052 Resolution Supporting The Us EPA Brown-field Assessment Grant Application To Be Submitted By The City Of Virginia, And Authorizing The City Of Ely To Enter Into A Memorandum Of Agreement With The City Of Virginia For A Community-Wide Assessment Project
Debeltz/Omerza moved to accept the Additions A and B. Motion Carried Unanimously.

MAYOR’S REPORT:

CONSENT AGENDA:
Omerza/A.Forsman moved to waive the readings in entirety of all ordinances and resolutions on tonight’s agenda. Motion Carried Unanimously.

REQUESTS TO APPEAR: None

COMMITTEE REPORTS:
Standing/Special
Planning and Zoning
Campbell/A.Forsman moved to approve the recommendation from the Board of Adjustment to rezone the 4 nonconforming parcels at 1702, 1708, 1804, 1906 N Savoy Rd and a parcel of land of approximately .5 acres lying Southerly of Savoy Rd from P-1 to RT. Motion Carried Unanimously.

Heritage Preservation Commission
Campbell/Debeltz moved to approve the recommendation from the HPC that the Miners Memorial Project continue with fewer dollars by completing a portion (Phase 1) of the project with the $45K available, assuming agreement from all funders including the IRRR, the EAHC, and the City of Ely. Motion Carried Unanimous-ly.

Ely Utilities Commission
A.Forsman/Callen moved to approve the recommendation from the EUC to award the bid for the WWTF Project to Rice Lake Construction Group for $6,656,000.00 pending SHPO review.
Kess asked if we are accepting all the alternates 1-4. Langowski indicated yes, we are accepting all the alternates since the bids came in low.
Debeltz asked about the timeline for completion. Langowski stated it needs to be completed by February 2023, we need to be in compliance with the MPCA by March of 2023. Construction will start in this spring, as soon as we award the project they can start to purchase supplies.
A.Forsman stated that we were fortunate to have 3 very competitive bids and have the bids come in under projection. We added an extension to get the bids completed and it helped.
Kess asked where the funds are coming from for the project for the public knowledge.
Langowski indicated that the majority of the project will be from PSIG funds, we also applied for CBDG grant, IRRR grant, and part will be a low interest loan/debt. This project will not have any impact on EUC rates.
Motion Carried Unanimously.

A.Forsman/Campbell moved to approve the recommendation from the EUC to approve payment of the AE2S Invoice 77049 for bidding/design for the WWTF Project for $19,331.55.
Langowski indicated that this is for the design service contract with AE2S, which has come under cost as well. Jaime will be bringing forward a construction services con-tract, possibly the next council meeting and EUC meeting.
Motion Carried Unanimously.

A.Forsman/Debeltz moved to approve the recommendation from the EUC to approve payment to CE Power for substation testing for $27,339.00.
A.Forsman indicated that this is for preventative maintenance, it helps with the reliability of our system.
Langowski indicated this is completed every 3 years. Langowski stated that he has the report in his office if anyone would like to look at it.
Motion Carried Unanimously.

A.Forsman/Campbell moved to approve the recommendation from the EUC to approve payment of the EUC September bill for $446,653.68.Motion Carried Unani-mously.

Employee Relations
Debeltz/Omerza moved to approve the recommendation from the police hiring committee to recommend offering Zachary Ward a conditional offer pending back-ground and psychological checks. Motion Carried Unanimously.

Omerza/Debeltz moved to approve the recommendation from Employee Relations that the interview committee for the Utility Billing Clerk include Judy Niemela, Katie Richards, Harold Langowski, Tony Colarich, and Heidi Omerza. Motion Carried Unanimously.

Omerza/Callen moved to approve the recommendation from Employee Relations to approve all the MOUs concerning the health insurance deductibles and approve the open enrollment forms. Motion Carried Unanimously

Other Committee Reports
Debeltz indicated that the slab is in for the cemetery columbarium. November 15th the Columbarium is going to be placed.

Mayor Skraba stated that he has talked to several people in the community about sending out support letters for Twin Metals.
Omerza/Debeltz moved to send a letter to support the Twin Metals Project. Motion Carried Unanimously.
DEPARTMENTAL REPORTS:
Clerk-Treasurer
Correspondence from the HRA regarding the maintenance and operation of the HRAs Boilers
Langowski indicated that Bob Anderson the Chief Engineer has been working with the HRA to help them manage their boilers for the last several years. The HRA maintenance workers have been working on getting their boilers licenses and are now able to maintain the boilers for the HRA. We will be here as a resource for the HRA if they have any issues or concerns.

Fire Chief
Chief Marshall indicated that all the First Responders and Police Officers recently went through their refresher training. Chief Marshall commended the Ely Police Department, the law enforcement has been very present at the EMS calls. This really came to light at a call this last weekend when a call came through for an unresponsive patient. Officer Christian Deinhammer arrived first with the Ely Police Department, he is to be commended on this call, usually these calls have a tragic ending, but this call has a happy ending with the quick actions by Deinhammer. It has been great this last year to see our first responders and police department working together.
Kael Richards is moving out of the are and is resigning from the Fire Department. Chief Marshall indicated that Richards is leaving on good terms and is welcome back on the department if he ever chooses.
Chief Marshall indicated that we have a new probationary fire fighter that has been tested and interviewed and is full trained firefighter, Brian Trout.
Debeltz/Campbell moved to accept Brian Trout as a probationary fire fighter. Motion Carried Unanimously.

Library Director
Library Director Heinrich stated that she gave the council a copy of the conference notes to the council about what they learned, if there are any questions let them know.
Heinrich discussed the upcoming events at the library that can be found on the library website. The last 3 stained glass windows have been installed and now the whole north wall is complete.

Police Chief
Chief Houde was at the MN police Chiefs Conference. Debeltz reminded everyone of the Assistant Police Chief Interviews on Thursday.

City Attorney
Omerza/Campbell moved to approve the 1st Reading of Ordinance No. 348 2nd Series, An Ordinance of the City of Ely, Minnesota, Adding to the Ely City Code, Chapter 20, Section 20.1.25, Entitled Zoning Map Amendment.
Attorney Klun indicated that this is relative to the rezoning of Savoy Road.
Roll Called: Council Member A.Forsman – Yes, Kess-Yes, Debeltz-Yes, Omerza-Yes, Callen-Yes, Campbell – Yes, Mayor Skraba- Yes. Motion Carried Unanimous-ly.

Schedule a Public Hearing for the Rezone – November 16, 2021 before the next council meeting. Mayor Skraba indicated that staff can schedule the public hearing.

City Engineer

COMMUNICATIONS: Matter of Information
A. Habitat for Humanity – Habitat Highlights Summer 2021
B. Correspondence from Ely Bloomenson Community Hospital regarding the annual meeting of the Ely Health & Hospital Foundation

CLAIMS FOR PAYMENT:
A. City and EUC claims for November 2, 2021 - $309,142.69
B. Pay estimate #4 for the 2020 Connector Taxiway Project at the Ely Airport to TNT Aggregates, LLC for $122,814.57
C. Invoice #00013 to Pathfinder Trail Building, LLC for the Hidden Valley Mountain Bike Trails for $68,518.35
Debeltz/Callen moved to approve claims for payment items A-C. Motion Carried Unanimously.

OLD BUSINESS:
Debeltz/Campbell moved to approve the 1st Reading Ordinance No. 350 2nd Series, An Ordinance of the City of Ely, Minnesota, Amending Chapter 11, Section 11.40 Regulating List of Permissible and Conditional Uses
Attorney Klun indicated that this ordinance is regarding allowing a 2nd Hand Goods Dealer in R-T, C-1, C-2, and M.
Kess stated he would like to have a hearing regarding this ordinance and invite Planning and Zoning Commission since it seemed like they had some concerns regarding this in their minutes.
Attorney Klun stated that we can have a hearing before the next council meeting.
Roll Called: Council Member A.Forsman – Yes, Kess-Yes, Debeltz-Yes, Omerza-Yes, Callen-Yes, Campbell – Yes, Mayor Skraba- Yes. Motion Carried Unanimous-ly.

NEW BUSINESS:
A. Kess/Omerza moved to approve Premier Pyrotechnics to shoot the 2022 4th of July Fireworks for $15,000. Motion Carried Unanimously.

B. Omerza/Callen moved to approve the City of Ely vs Northeast Technical Ser-vice Settlement Agreement and Release. Motion Carried Unanimously.

C. Kess/Omerza moved to approve the Lease Amendment for the lease with the US Forest Service at the Ely Airport adding a new clause for ensuring adequate Covid-19 Safety Protocols for Federal Contractors - Lease Amendment No. 1256A109L0901PLA004
A.Forsman asked what our current lease agreement is extended to at this point. Langowski stated that he believed it is until 2026, but could double check. This lease amendment is that we will follow Covid-19 protocol with the forest service, we do not do much at their facility.
A.Forsman indicated that since we are not renewing, extending, or exercising an option on an existing contract we do not need to do this amendment. Forsman indicated that this would require all contracted and subcontracted employees to be mandatory vaccinated that work with that facility. Since it is unnecessary to extend this contract at this time, he feels that we do not have to move forward with this amendment. Forsman stated that he will be voting no.
Langowski stated that we do not enter their facilities at all, the forest service leases from us, we provide the plowing of the snow on the apron. We could go either way on this one. We will have this same thing coming with the VA Clinic, which will be on the next EEDA meeting agenda.
A.Forsman stated that this does cover the exterior usage of the area, and could it could include filling tankers.
Debeltz asked if this requires people to be vaccinated. Mayor Skraba indicated that it does.
A.Forsman stated that a lot can happen between now and when the contract comes up. If we don’t have to do this right now, we can take the time to look into this closer in the future.
Roll Called: Council Member A.Forsman – No, Kess-Yes, Debeltz-No, Omerza-Yes, Callen-No, Campbell – No, Mayor Skraba- No. Motion Failed 5-2.

D. Debeltz/Kess moved to approve Resolution 2021-052 Resolution Supporting The Us EPA Brownfield Assessment Grant Application To Be Submitted By The City Of Virginia, And Authorizing The City Of Ely To Enter Into A Memorandum Of Agreement With The City Of Virginia For A Community-Wide Assessment Project.
Langowski indicated that our project is currently the old landfill on lookout ridge road. This is typically used for Phase 1 and Phase 2 assessments. Virginia has of-fered to be the fiscal agent again for this project.
Roll Called: Council Member A.Forsman – Yes, Kess-Yes, Debeltz-Yes, Omerza-Yes, Callen-Yes, Campbell – Yes, Mayor Skraba- Yes. Motion Carried Unanimously.

OPEN FORUM: None

ADJOURN:
Omerza/Debeltz moved to adjourn the meeting at 6:24pm. Motion Carried Unanimously.

Casey Velcheff
Deputy Clerk

Ely Echo November 20, 2021