Regular Meeting Ely City Council April 5, 2022

Regular Meeting Ely City Council – City Hall,
Council Chambers
April 5, 2022 - Minutes

CALL TO ORDER
The regular meeting of the Ely City Council was called to order by Mayor Skraba at 5:30pm in the Council Chambers.

PRESENT: Council Members A.Forsman, Kess, Debeltz, Callen, Campbell, and Mayor Skraba
ABSENT: Council Member Omerza

APPROVAL OF MINUTES:
Debeltz/Campbell moved to approve the minutes from the March 15, 2022 Public Hearing regarding Ordinance 354, March 15, 2022 Public Hearing regarding Ordinance 355, March 15, 2022 Public Hearing regarding EUC Rates, March 15, 2022 Regular Council Meeting, March 29, 2022 Special Council Meeting, and the March 29, 2022 Public Hearing regarding the 2022 Infrastructure Projects. Motion Carried 6-0-1 with Omerza Absent.

ADDITIONS OR OMISSIONS TO AGENDA: None

MAYOR’S REPORT:
Proclamation recognizing April as Sexual Assault Awareness Month
Mayor Skraba read the proclamation.
Debeltz/Campbell moved to approve the Proclamation recognizing April as Sexual Assault Awareness Month. Motion Carried 6-0-1 with Omerza Absent.

CONSENT AGENDA:
Callen/Debeltz moved to waive readings in entirety of all ordinances and resolutions on to-night’s agenda. Motion Carried 6-0-1 with Omerza Absent.

Campbell/A.Forsman moved to approve council and staff to attend the League of Minnesota Cities Annual Conference June 22-24, 2022 in Duluth, MN. Motion Carried 6-0-1 with Omerza Absent.

REQUESTS TO APPEAR: None

COMMITTEE REPORTS:
Standing/Special
Budget Committee: Minutes included in the council agenda packet

Heritage Preservation Commission: Minutes included in the council agenda packet

Cemetery Committee: Minutes included in the council agenda packet
Langowski discussed the Franks headstone variance. The Franks family has purchased 7 plots at the cemetery all in a row from North to South. They are requesting a 54” headstone which would have a 60” foundation slab.
Debeltz/Campbell moved to approve the variance for a 54” headstone per Braham Monument Drawing #22-03-FR-9 on 3/9/2022 with the addition of required 60” Foundation Slab installed per Ely Cemetery Rules and Regulations and Drawings. Motion Carried 6-0-1 with Omerza Absent.

Planning and Zoning Commission: Minutes included in the council agenda packet

Telecommunications Advisory Board (TAB):
Debeltz/Kess moved to approve the recommendation from TAB to have Attorney Klun revise the draft franchise agreement from MIDCO with the recommended changes to locations requiring service. Motion Carried 6-0-1 with Omerza Absent.

Debeltz/Kess moved to approve the lease arrangement with MIDCO for a temporary storage yard near the old city garage. The payment would be $300 per month for the duration of the construction. Recommendation from TAB to approve of the lease arrangement for construc-tion storage.
A.Forsman asked what the length of the project would be, since we have future projects in that area. Langowksi indicated that it will be for the summer season and should be done by fall.
Motion Carried 6-0-1 with Omerza Absent.

Employee Relations & Interview Subcommittee
Campbell/Debeltz moved to approve the recommendation from Employee Relations to hire Chad Gregerson for the Electrical Line Worker IV position pending background and pre-employment testing. Motion Carried 6-0-1 with Omerza Absent.

Campbell/Debeltz moved to approve the recommendation from Employee Relations to approve the Emergency Management job description and have the pay be $500 per quarter.
A.Forsman asked how a 66% increase in compensation was determined. It was $300 per quarter before and now it was increased to $500 per quarter.
Langowski indicated that the job description indicates that the pay is to be determined (TBD) by the city council. We can come back to the pay at a later time after we have an applicant.
Kess stated that the compensation doesn’t seem excessive for the responsibilities that the emergency manager has.
A.Forsman asked wouldn’t it be assumed that the person would be getting Overtime or extra hours for training.
Assistant Chief Lorenz indicated that training is paid at straight time, and a lot of training is done online during regular working hours.
Langowski stated that this position would train other departments and the council. This position would also be getting the emergency management group back together. We can bring the rate of pay back to the council after further discussion.
Debeltz and Campbell withdrew the original motion to take out the pay being $500 per quarter.
Debeltz and Campbell moved to approve the recommendation from Employee Relations to approve the Emergency Management job description. Motion Carried 6-0-1 with Omerza Absent.

Campbell/Kess moved to approve the recommendation from Employee Relations to Post Internally for the Emergency Management Position. Motion Carried 6-0-1 with Omerza Absent.

Ely Utilities Commission
A.Forsman/Campbell moved to approve the recommendation from the EUC to recommend the hire of Chad Gregerson for the Electrical Line Worker IV position. Motion Carried 6-0-1 with Omerza Absent.

A.Forsman/Debeltz moved to approve the recommendation from the EUC to approve operator attendance at the MWOA conference July 26-29 in Grand Rapids, MN. Motion Carried 6-0-1 with Omerza Absent.

A.Forsman/Kess moved to approve the recommendation from the EUC to allow Treehouse to modify their lease and install a new room on the west side of the water tower base, all expenses and insurance will be covered by Treehouse.
Campbell asked where the room will be.
Langowski stated that it will be within the base/stem of the water tower.
A.Forsman stated that this is a good thing that they have grown. This is a successful situation for all of us.
Mayor Skraba stated that they provide a valuable service to the community.
Motion Carried 6-0-1 with Omerza Absent.

A.Forsman/Debeltz moved to approve the recommendation from the EUC to approve payment of $2,809.67 CIP Rebate to EBCH, and a $500 CIP rebate to Piragis Northwoods Company dba Chocolate Moose. Motion Carried 6-0-1 with Omerza Absent.
A.Forsman stated that these rebates are for all businesses in the City of Ely, it helps us reduce our electrical grid usage.

A.Forsman/Callen moved to approve the recommendation from the EUC to approve the payment of the monthly EUC bills for $421,388.72. Motion Carried 6-0-1 with Omerza Absent.

Range Association of Municipalities & Schools (RAMS) : Minutes included in the council agenda packet

Campbell indicated that Keiko Williams is retiring from the Gardner Trust in June if anyone is interested in the Executive Director position it is open right now. Contact Gardner Trust or check out their website for more information.
Debeltz/Campbell moved to send Keiko a Thank You for her years of service as Executive Di-rector. Motion Carried 6-0-1 with Omerza Absent.

DEPARTMENTAL REPORTS:
Clerk-Treasurer

Fire Chief
Chief Marshall discussed the recent calls for the fire department.
Chief Marshall brought up the question from the last meeting regarding alleyways and the new ladder firetruck. Marshall indicated that they usually do not do aerial operations from the alley, when fighting a fire they usually do them from the Street or Avenue side, since all the utilities are in the alleys.
Marshall indicated that there is an officers meeting tonight and they will be discussing how to make the new trucks fit for Ely.

Library Director
Library Director Heinrich discussed the current programming at the library which can be found on the Library Website.

Police Chief
Assistant Chief Lorenz stated that Chief Houde is at the Chiefs Conference this week.
Assistant Chief Lorenz indicated that Calendar Parking is still being enforced until the end of May.

City Attorney
Debeltz/Kess moved to approve the 1st Reading of Ordinance No. 353 An Ordinance of the City of Ely, Minnesota, Adding to the Ely City Code, Chapter 20, Section 20.13.25, entitled Vacation of a Portion of City-Owned Property, Lockhart Street and Alley between Lockhart and Vermil-lion Street.
Attorney Klun indicated that we had a public hearing before the meeting with no comment from the public.
Roll Called: Council Member A.Forsman – Yes, Kess-Yes, Debeltz-Yes, Omerza-Absent, Callen-Yes, Campbell –Yes, Mayor Skraba- Yes. Motion Carried 6-0-1 with Omerza Absent.

City Engineer

COMMUNICATIONS: Matter of Information
A. Wolf Track Classic Thank you from the Ely Chamber
B. Ely - 2021 Tree City USA
C. Lake Superior College Erickson Library Wonder of Wolves exhibit

CLAIMS FOR PAYMENT:
A. City and EUC claims for April 5, 2022 - $391,338.01
B. Ely Community Resource 2nd Quarter Payment for $5125
Kess/Campbell moved to approve the claims for payment items A and B. Motion Carried 6-0-1 with Omerza Absent.

OLD BUSINESS: None

NEW BUSINESS:
A. Debeltz/Campbell moved to approve the 4th of July parade route and have the police department secure necessary permits. Approve the Music in the Park Event on Saturday July 2nd from 5pm–11pm and to waive the rental and permit fees. Motion Carried 6-0-1 with Omerza Absent.
Invitation to the City Council, Ely Police Department, and Ely Fire Department to participate in the 2022 4th of July Events.

B. Campbell/A.Forsman moved to approve the Real Property Declaration for the Waste Water Treatment Plant for the PFA funding for the Waste Water Treatment Facility Improvement Project. Motion Carried 6-0-1 with Omerza Absent.

C. Debeltz/Campbell moved to approve Resolution 2022-013 Resolution Authorizing the Clerk-Treasurer to file for the City of Ely’s Unclaimed Property. Roll Called: Council Member A.Forsman – Yes, Kess-Yes, Debeltz-Yes, Omerza-Absent, Callen-Yes, Campbell –Yes, Mayor Skraba- Yes. Motion Carried 6-0-1 with Omerza Absent.

D. Debeltz/Kess moved to approve the Ely Folk School applying for a Temporary Liquor Li-cense for their spring bonfire and celebration at Semer’s Park on May 11, 2022 pending proper insurance, fees and paperwork. Motion Carried 6-0-1 with Omerza Absent.

E. Debeltz/Kess moved to approve Northeastern MN for Wilderness applying for a Temporary Liquor License for their event in the Pocket Park on Saturday, July 2, 2022 pending proper insurance, fees and paperwork. Motion Carried 6-0-1 with Omerza Absent.

OPEN FORUM: None

ADJOURN:
Debeltz/Campbell moved to adjourn the council meeting at 6:20pm. Motion Carried Unanimously.

Casey Velcheff
Deputy Clerk

Ely Echo April 23, 2022