Regular Meeting Ely City Council – City Hall, Council Chambers May 17, 2022

Regular Meeting Ely City Council – City Hall,
Council Chambers
May 17, 2022

CALL TO ORDER
The regular meeting of the Ely City Council was called to order by Mayor Skraba at 5:30pm in the Council Chambers.
PRESENT: Council members A.Forsman, Debeltz, Omerza, Campbell, and Mayor Skraba
ABSENT: Council members Kess and Callen

APPROVAL OF MINUTES:
Debeltz/Campbell moved to approve the minutes from the April 28, 2022 Board of Appeal and Equalization Meeting, and the May 3, 2022 Regular Council Meeting. Motion Carried 5-0-2 with Kess and Callen Absent.

ADDITIONS OR OMISSIONS TO AGENDA:
A. Addition 8.A. Cemetery Committee
B. Addition 9.A. Ely Whiteside Park Sculpture Foundation Quotes
C. Addition 9.B Fire Department Minutes
D. Addition 13.G. Resolution 2022-016 Resolution Authorizing City of Ely to Make Application to and Accept Funds from IRRR FY22 Regional Trails Grant Program.
E. Additions 13. H Resolution 2022-017 Resolution Authorizing City of Ely to Make Application to and Accept Funds from IRRR Residential Redevelopment Grant Program
Omerza/Debeltz moved to approve Additions A-E. Motion Carried 5-0-2 with Kess and Callen Absent.

MAYOR’S REPORT:
The Northwoods kids fishing derby is on June 11 from 9:30a-4:30p at Veterans on the Lake. Any kid’s 6-14years old are able to participate; the registration fee is $10 per youth. Each registered youth will receive an angler bag full of goodies, a new rod and reel, a t-shirt and bandana. Contact the Chamber to register.

Mayor Skraba indicated that he had discussion today with Bois Fort about what the city could do regarding the radio station. Skraba stated that we could potentially work with a 501c3 and they would be able to get grants for funding. Skraba indicated that Bois Fort may be willing to give it to the City of Ely, and then we would potentially lease it to a 501c3 that can operate the station. Discussion with Bois Fort was they could potentially stay open until September so we can do our due diligence to see if this would work. Skraba indicated that there is a group that is already interested in doing this. Currently the radio station loses about 8000-12,000 per month, so maybe a 501c3 would be a better way to run it since they can get other funding by being a non-profit.
Omerza asked what the city would be responsible for.
Mayor Skraba indicated that if the tribal council feels generous they might give it to us, with the stipulation that we cannot sell it, but operate it.
Campbell asked if it would include the antenna tower and the licensing that the radio station owns. A.Forsman asked if it would include the building and equipment. Mayor Skraba indicated that everything would be included.
Omerza asked what Mayor Skraba is asking the council for.
Mayor Skraba stated permission to negotiate with them officially on behalf of the City, with bringing it back to the city council.
Omerza/Campbell moved to have the City of Ely to negotiate with the tribal council regarding the radio station and bring back to the city council for review. Motion Carried 5-0-2 with Kess and Callen Absent

CONSENT AGENDA:
Omerza/Debeltz moved to waive the readings in entirety of all ordinances and resolutions on tonight’s agenda. Motion Carried 5-0-2 with Kess and Callen Absent.

REQUESTS TO APPEAR:
Cindy Smyka – Marketing Update for the Tourism Bureau
Smyka indicated that she wanted to give an update to the council regarding off season marketing from the tourism bureau. Since October the marketing team has collected over 2000 photos that are actionable and deliverable by content and ready to use. We are not biased; we are trying to promote more on the new ATV trails in the area and other off season activities. Social media has blown up lately with the visitelymn social media platforms. The tourism bureau has also been using digital billboards along 35W and Hwy 10 traveling north to try to showcase things to do just 4 hours north of the cities. Smyka indicated that they are on Instagram and facebook at VisitElyMN. The more engagement we get from everyone on these sites the better. Smyka indicated that they are working with the Forest Service on seasonal guides to answer commonly asked questions. The Tourism Bureau has been working hard to try to showcase that there is something to do all 365 days of the year in Ely and that they support year round tourism.
A.Forsman stated it is great to see all the wonderful images representing Ely and the collaborations that you have done with the Forest Service and Explore MN Tourism.
Omerza asked what our blind spots are as a city. What do we need to work on and what are we missing?
Smyka indicated that with the Ely Brand we are working on getting all the tools to the partners the Chamber and City. Branding the Ely Logo and the new signage is showing that Ely is cohesive and we are working together in all aspects.

COMMITTEE REPORTS:
Standing/Special
Heritage Preservation Commission: Minutes included in council agenda packet.

Telecommunications Advisory Board: Minutes included in council agenda packet.
Langowski indicated that the TAB Board is working on putting some web cams at the corner of central and Sheridan and they will be linked to the City of Ely Website and be on Ely TV, hopefully this will get completed in the next couple of months.

Library Board: Minutes included in council agenda packet

Park and Recreation Board:
Omerza/Debeltz moved to approve the recommendation from Park and Recreation Board to apply for a Snowmobile Trail Improvement Grant Program to put up a fence between the Trezona/Mesabi Trail and the Snowmobile Trail which would require approximately 6200 linear feet of chain link fence.
Langowski indicated this is a 25% matching grant, we are looking at the length, and currently chain link fencing is going for around $40 per linear foot right now.
Motion Carried 5-0-2 with Kess and Callen Absent.

Omerza/Campbell moved to approve the recommendation from Park and Recreation Board to allow for half day rentals at the Rec Center for regular citizens/private parties. The fee would be $100 for a full day rental and $50 for a half day for the other than nonprofit/government rental fee; this fee does not include the security deposit. Motion Carried 5-0-2 with Kess and Callen Absent.

Omerza/A.Forsman moved to approve the recommendation from Park and Recreation Board to allow Michelle Moore (Heavy Metal Sports) to rent Semers as she has in the past with the same terms and conditions as past years. Motion Carried 5-0-2 with Kess and Callen Absent.

Projects Committee
Omerza/Debeltz moved to approve the recommendation from Projects Committee to request the public listing for the sale of the State Department of Revenue Building be delayed for up to four months to allow due diligence to determine if it is feasible to use the building for the Ely Regional Community Complex. Motion Carried 5-0-2 with Kess and Callen Absent.

Campbell/A.Forsman moved to approve the recommendation from Projects Committee to approve the driveway permit for a 30’ commercial driveway for the property at 1625 E Camp Street. Motion Carried 5-0-2 with Kess and Callen Absent.

Housing & Redevelopment Authority: Minutes included in the council agenda packet

Ely Arts and Heritage Center Requests: Minutes included in the council agenda packet

Donald G Gardner Humanities Trust: Minutes included in the council agenda packet

Cemetery Committee:
Debeltz/A.Forsman moved to approve the recommendation from the Cemetery Committee to hire David Klaesges, Samuel Hunter, Jon Ojala, and Jean Zaverl for the Cemetery Summer Work Crew. Motion Carried 5-0-2 with Kess and Callen Absent.

Matter of Information – A couple Memorial Gardens are available at the Cemetery - Contact Casey if you are interested in planting and taking care of a garden.

DEPARTMENTAL REPORTS:
Clerk-Treasurer:
Notice for Quotes for a Public Works Vehicle
Omerza/Debeltz moved to approve posting for quotes for a Public Works Vehicle in the local newspapers and sending to local dealerships in the area. Motion Carried 5-0-2 with Kess and Callen Absent.

Street Improvements/Spaulding Phase III Bids
A.Forsman/Omerza moved to approve the base bids as presented by JPJ. Motion Carried 5-0-2 with Kess and Callen Absent.

Ely Whiteside Park Sculpture Foundation Quotes
Langowski stated that we received 2 quotes for the sculpture foundations, one from Lenci for $32,000 and one from C&C Winger for $21,000. We are receiving a $15,000 grant from the Gardner Trust to go towards the foundations. The sculptures are delayed a bit; we will receive the smaller one in August and the bigger one in October.
A.Forsman/Debeltz moved to approve the quote from C&C Winger for $21,000 for the Whiteside Park Sculpture Foundations. Motion Carried 5-0-2 with Kess and Callen Absent.

Fire Chief
Fire Department Minutes
Chief Marshall discussed the recent calls for the fire department. The fire department and police department also hosted the 2nd graders and did tours of the departments.
Chief Marshall indicated that they are working on the school drop off and pick up zones with the new school construction.

Library Director:

Police Chief:
Chief Houde stated that Calendar Parking can be lifted until next fall; the Public Works crew has completed the street sweeping in the calendar parking areas.
Omerza/A.Forsman moved to put a moratorium on calendar parking until next fall starting today May 17th. Motion Carried 5-0-2 with Kess and Callen Absent.

Chief Houde indicated that the police department is looking at doing a Bike Rodeo in June along with the 4th of July Committee to teach bike safety and to also give out some 4th of July decorations for kids to participate in the 4th parade.

Emergency Management Director Brad Roy gave an update and indicated that he has some meetings coming up and is looking into National Incident Management System(NIMS) Training, there may be some grants available for training also. Roy will keep the council informed.

City Attorney:
Omerza/Campbell moved to approve the Mortgage Satisfactions for:
• E Chapman St Properties (2 W Sheridan St) dated March 28, 2016 recorded as Document No. 01281789
• E Chapman St Properties (103 E Chapman St) dated March 28, 2016 recorded as Document No. 01281788
• Front Porch Coffee & Tea dated July 27, 2020 recorded as Document No. 01386054
• Donald Beans and Joan Kjorsvig-Beans DBA: Stay Inn Ely dated December 8, 2008 recorded as Document No. 01096930
Motion Carried 5-0-2 with Kess and Callen Absent.

Omerza/Debeltz moved to approve the 1st Reading of Ordinance No. 356 An Ordinance of the City of Ely, Minnesota, Adding to the Ely City Code, Chapter 20, Section 20.1.27, Entitled Zoning Map Amendment and to Schedule a public hearing regarding Ordinance 356 on June 7, 2022 at 5:15pm. Roll Called: Council Member A.Forsman – Yes, Kess-Absent, Debeltz-Yes, Omerza-Yes, Callen-Absent, Campbell –abstain, Mayor Skraba- Yes. Motion Carried 4-0-2-1 with Kess and Callen Absent and Campbell Abstaining.

City Engineer:

COMMUNICATIONS:
Debeltz/A.Forsman moved to approve the request from Ely Community Health Center for American Rescue Plan Funds for $3900. Motion Carried 5-0-2 with Kess and Callen Absent.

CLAIMS FOR PAYMENT:
Debeltz/Campbell moved to approve the City and EUC claims for May 17, 2022 for $293,954.19. Motion Carried 5-0-2 with Kess and Callen Absent.

A.Forsman/Omerza moved to approve the AE2S Invoice 80619 for the WWTF Improvements Project for $21,138.90. Motion Carried 5-0-2 with Kess and Callen Absent.

Debeltz/Campbell moved to approve the Burntside Ridge Trail Association 2022 Dues for $200.00. Motion Carried 5-0-2 with Kess and Callen Absent.

OLD BUSINESS: None

NEW BUSINESS:
A. DRAFT Resolution Authorizing the Number of Short Term Rentals in the City of Ely
Mayor Skraba stated that we can have some discussion on this and not make any motions at this time.
A.Forsman stated that planning & zoning originally left out the Commercial district, if someone wants to have a Short Term Rental in Commercial they should be able to. Currently there are 8 Commercial Short Term Rentals and 18 Residential Short Term Rentals. If we want to change the number allowed in residential areas we can, but Forsman feels that Commercial should be unlimited.
Mayor Skraba indicated that he agrees with Forsman’s points.
A.Forsman/Omerza moved to bring the Short Term Rental discussion to the Study Session on May 31st for further discussion. Motion Carried 5-0-2 with Kess and Callen Absent.
Omerza indicated that the issue is people are not following the code in the residential areas.
Langowski stated that Planning and Zoning and the Building Official have been working on updating the Short Term Rental Licensing Ordinance. We originally thought that the state would do similar inspection to license Short Term Rentals, but they don’t. Commercial Short Term Rentals will be inspected the same as Residential.
Attorney Klun stated that whatever the council decides it has to be fair. When we were originally setting this ordinance the county and state were working on their regulations.

B. Campbell/Debeltz moved to approve the request from Jean Zaverl at Zaverls Bar to waive the fee for music under the “old” amplification permit for $75 per event to a one-time fee of $75 for the 4 months of summer will be the “new” permit.
A.Forsman indicated that he is fine doing this for specific dates, the Blueberry Arts Festival, Marathon, 4th of July, but if we don’t know the other specific dates she is requesting. Forsman indicated that he would like to ask for the specific dates.
No Vote on the Motion
A.Forsman/Omerza moved to table this request and ask Jean Zaverl to bring more specific dates to the next council meeting. Motion Carried 5-0-2 with Kess and Callen Absent.

C. Campbell/Debeltz moved to approve the Temporary Liquor Licenses for the Ely Fire Relief Association on July 2, 2022 and July 29, 30, and 31, 2022 at Whiteside Park. Motion Carried 5-0-2 with Kess and Callen Absent.
Omerza/Campbell moved to approve Resolution 2022-014 Resolution Authorizing City of Ely to Make Application to and Accept Funds from the FY 2022 Community Infrastructure Fund Program through the IRRR. Roll Called: Council Member A.Forsman – Yes, Kess-Absent, Debeltz-Yes, Omerza-Yes, Callen-Absent, Campbell –Yes, Mayor Skraba- Yes. Motion Carried 5-0-2 with Kess and Callen Absent

E. Forming of a Blight/Civil Enforcement Committee
Debeltz/Campbell moved to approve having a advisory ad hoc Blight/Civil Enforcement Committee including the Building Official, Planning & Zoning Administrator, Police Department Member, Planning & Zoning Committee Member, Council Member Omerza and Kess and Clerk Langowski on the committee.
Langowski indicated that this committee will look at Blight Properties and is looking to have some transparency before the properties are brought to the council.
Motion Carried 5-0-2-1 with Kess and Callen Absent

F. Debeltz/Campbell Resolution 2022-015 Resolution Authorizing Temporary Deputy Clerk for Election Purposes. Roll Called: Council Member A.Forsman – Yes, Kess-Absent, Debeltz-Yes, Omerza-Yes, Callen-Absent, Campbell –Yes, Mayor Skraba- Yes. Motion Carried 5-0-2 with Kess and Callen Absent
G. Omerza/A.Forsman moved to approve Resolution 2022-016 Resolution Authorizing City of Ely to Make Application to and Accept Funds from IRRR FY22 Regional Trails Grant Program. Roll Called: Council Member A.Forsman – Yes, Kess-Absent, Debeltz-Yes, Omerza-Yes, Callen-Absent, Campbell –Yes, Mayor Skraba- Yes. Motion Carried 5-0-2 with Kess and Callen Absent

H. Debeltz/Campbell moved to approve Resolution 2022-017 Resolution Authorizing City of Ely to Make Application to and Accept Funds from IRRR Residential Redevelopment Grant Program.
Langowski stated the three properties are: 1815 E Chapman, 1945 E Harvey and 237 W Sheridan St. Langowski indicated we will advertise for quotes for the demolition of these properties.
Roll Called: Council Member A.Forsman – Yes, Kess-Absent, Debeltz-Yes, Omerza-Yes, Callen-Absent, Campbell –Yes, Mayor Skraba- Yes. Motion Carried 5-0-2 with Kess and Callen Absent

OPEN FORUM:
Cindy Smyka asked the council to take it under advisement for the future that N 7th Avenue between Harvey and Sheridan be renamed Fryer Lane in memory of Linda Fryer.
Langowski indicated that the only address on the block is the Park; we can bring it up at the next meeting for approval and do a ribbon ceremony this summer sometime.

ADJOURN:
Mayor Skraba adjourned the council meeting at 7:16pm without objection.

Casey Velcheff
Deputy Clerk

Ely Echo June 11, 2022