Regular Meeting Ely City Council August 16, 2022

Regular Meeting Ely City Council – City Hall,
Council Chambers
August 16, 2022

CALL TO ORDER
The regular meeting of the Ely City Council was called to order by Mayor Skraba at 5:32pm in the Council Chambers.
PRESENT: Council members A.Forsman, Kess, Debeltz, Omerza, Callen, Campbell, and Mayor Skraba
ABSENT: None

APPROVAL OF MINUTES:
Campbell/Debeltz moved to approve minutes from the August 2, 2022 Regular Council Meeting and Special Council Meeting on August 11, 2022. Motion Carried Unanimously.

ADDITIONS OR OMISSIONS TO AGENDA:
A. Addition 8.A Budget Committee
B. Addition 11.D Invoice #82097 for $28,396.19 to AE2S for the WWTF Improvements Project
C. Addition 13.C Formation of a negotiating committee for the employee contracts coming due
Omerza/Debeltz moved to add the additions A-C. Motion Carried Unanimously.

MAYOR’S REPORT: Nothing to Report

CONSENT AGENDA: None

REQUESTS TO APPEAR: None

COMMITTEE REPORTS:
Standing/Special
Ely Utilities Commission
A.Forsman/Debeltz moved to approve the recommendation from the EUC to approve funding for the stair access to the splitter box at the WWTF for $92,000. Motion Carried Unanimously.

A.Forsman/Callen moved to approve the recommendation from the EUC to approve payment of the EUC June Bills for $1,002,971.05. Motion Carried Unanimously.

A.Forsman/Campbell moved to approve the recommendation from the EUC to approve the partial payment to Rice Lake Construction Group for the WWTF Project for $505,874.05. Motion Carried Unanimously.

A.Forsman/Callen moved to approve the recommendation from the EUC to approve payment to WWTF A Operator Mick Shusta for $500.00. Motion Carried Unanimously.

A.Forsman/Debeltz moved to approve the recommendation from the EUC to approve payment of CIP rebate to the Ely Historic Theater for $184.40. Motion Carried Unanimously.

Library Board: Minutes included in the Council Packet

Park and Recreation Board:
Omerza discussed the priorities for 2023:
• Fencing for Trezona (40% match by City)
• Misc. trail repairs by Spaulding
• Softball field clay for infield
• Next phase of mountain bike trails – 10 miles MN North College and Lucky Boy
• Hidden Valley Clean-Up
• Possible misc. playground replacement at Whiteside

Budget Committee
A.Forsman/Debeltz moved to approve the recommendation from the Budget Committee to approve the following fund transfers: $500,000.00 General Fund to Capital Projects Fund, $297,807.54 Airport Fund to Capital Projects Fund, and $197,250.00 Airport Fund to Equipment Replacement Fund.
Langowski indicated that the airport transfers are for previous projects that were completed, to cover the costs of these projects.
Motion Carried Unanimously.

DEPARTMENTAL REPORTS:
Clerk-Treasurer
W Shagawa Road / Annexation
Langowski indicated that the Gotchnik family has requested annexation into the City of Ely to allow their property to be connected to the City of Ely sanitary sewer collection system. We have the annexation petition from 2015 and the draft of an annexation joint resolution to be agreed upon between the Town of Morse and City of Ely. Two of the original properties petitioning for annexation are not currently included in this new request. The neighboring property had also requested annexation in 2015 to connect to City Sewer. The neighboring property connected to City Sewer and the Township denied the joint resolution for annexation at that time. The conditions requested by the Town of Morse are that they retain property taxes for four years, the property owners provide a survey and that an amendment be added to our larger annexation agreement concerning these properties. Langowski stated that the thought would be the Town of Morse property tax rate, not the City of Ely’s property tax rate. The property is currently for sale and the septic system is non-conforming.
Kess asked the reason for the 4 years of property taxes. Langowski stated he will ask the Town of Morse Clerk and will have more information at the next meeting.

Fire Chief:
Chief Marshall discussed the recent calls for the fire department. The Fire Department received a DNR Fire Assistance Grant which is a $4935 matching grant for 10 sets of wildland gear, 2 pumps, and 2 chainsaws. Chief Marshall indicated that the Ely Fire Relief might pay for the matching part of the grant, he will bring it up at the next meeting.

Library Director
Library Director Heinrich discussed the current programing at the Library which can be found on the Library website.

Police Chief
Chief Houde indicated they had no issues during the Blueberry Art Festival. They had initiated a new app, Everbridge, which gave updates and notices throughout the weekend for those that signed up for it. We will use this in the future for other events and it has the capability for residents to sign up to it and we can give them notices on projects around town, road closures, etc.

City Attorney
A.Forsman/Callen moved to approve the Mortgage Satisfaction for Dee’s Land Company, LLC recorded on June 26, 2017 as Document No. 01311950. Motion Carried Unanimously.

Omerza/Callen moved to approve the Purchase Agreement for Lot 5, Block 1 East Spaulding First Addition to Vicki Hall.
This is the 2nd lot being sold in Sibley Court.
Motion Carried Unanimously.

City Engineer:

COMMUNICATIONS: Matter of Information
Thank you from Happy Days
Ely Bloomenson Community Hospital the Pulse Monthly Newsletter
ARDC – Arrowhead Regional Development Commission – 2023 Tax Levy

CLAIMS FOR PAYMENT:
Campbell/Omerza moved to approve the City and EUC claims for August 16, 2022 - $677,900.88. Motion Carried Unanimously.

Callen/Debeltz moved to approve the Partial Payment Estimate #1 for the 2022 Street Improvements/Spaulding Phase III Project to Utility Systems of America for $370,783.21. Motion Carried Unanimously.

Omerza/Kess moved to approve Invoices #431008 for $2524.50 and #430873 for $880 to SEH for the Prospector ATV Trails. Motion Carried Unanimously.

Callen/Omerza moved to approve Invoice #82097 for $28,396.19 to AE2S for the WWTF Improvements Project. Motion Carried Unanimously.

OLD BUSINESS:

NEW BUSINESS:
Callen/Campbell moved to approve the Residential Rehab Loan for Maria Theresa Archer at 946 E Chapman St to replace the roof in the amount of $7,500 pending proper paperwork and fees and to direct Attorney Klun to work with application and proceed with loan processing. Motion Carried Unanimously.

Omerza/Debeltz moved to approve the Residential Rehab Loan for Kimberly Koivisto at 344 E James St to replace the roof and a new water heater in the amount of $10,000 pending proper paperwork and fees and to direct Attorney Klun to work with application and proceed with loan processing. Motion Carried Unanimously.

Callen/Debeltz moved to Form of a negotiating committee for the employee contracts coming due. The committee will entail Mayor Skraba, Omerza, Campbell, Attorney Klun, Clerk Langowski, and EUC Representative Nikkola, with Debeltz being an alternate. Motion Carried Unanimously.

OPEN FORUM:
John Esse discussed the Trailhead and how there are very few trailheads with a 3000 square foot building throughout the United States.

Ruth Leoni stated that she has a safety concern with the traffic on the east end of White Street with the construction vehicles, ATVs and Dirt Bikes that are speeding down the road. She indicated she would like a stop sign on White Street and 15th Ave to slow the traffic down. Also with the prospector loop trail she would like to see more speed limit signs on the city streets for these vehicles.
A.Forsman reminded everyone that the speed limit on city streets is 30 for Autos, 20 for Atvs, and 15 in the Alley’s.

ADJOURN:
Omerza/Campbell moved to adjourn the meeting at 6:26pm. Motion Carried Unanimously.

Casey Velcheff
Deputy Clerk

Ely Echo September 10, 2022